Ramp Travel

Overview

Ramp Travel is a business travel and expense platform for teams that want booking rules and post-trip expense work connected. It suits companies managing employee travel across departments, with the strongest case for teams that want policy checks, receipt matching and hotel-rate monitoring in one workflow. Its free plan makes it possible to start without a per-user subscription, while Plus adds custom policies and guest bookings but also a team-size-based platform fee.

Key features

Employees can book flights, hotels and car rentals, with travel policies shaped by role, department, trip location and duration. Requests go to the appropriate approver, so policy enforcement can happen before a booking rather than relying only on expense review afterward. This level of control is useful for companies with different rules across teams or destinations; teams needing only basic booking may find it more structure than they need.

After a trip, Ramp matches receipts to transactions, codes expenses and suggests memos. It also supports bookings made on other travel platforms, matching transactions to bookings, capturing receipts and checking expenses against policy. That broader coverage is a practical advantage for employees who do not book every trip through one channel, though it does not eliminate the need to review expense records.

For hotels, Ramp monitors rates and automatically rebooks when a price drops by $50 or more. Travelers can check policy and trip details, or ask questions by SMS, Slack or the Ramp app. The combination addresses both savings and traveler access without making the mobile app the only way to get trip information.

Ramp lists integrations across accounting, banking, HR and payroll, procurement, productivity, receipt automation and travel, plus custom CSV exports and an open API. Security measures include SSO for Okta, Google and Microsoft Azure, MFA for every user, and encryption at rest and in motion. Its Trust Center lists CCPA, ISO/IEC 27001, PCI DSS, SOC 1, SOC 2, FedRAMP Moderate, Cyber Essentials Plus, GovRAMP and TX-RAMP.

Pricing

Free: $0/mo/user includes travel bookings, company-wide travel policies and 24/7 chat support. It is the natural starting point for teams that can work with company-wide policies and do not need the custom-policy or external-guest booking options in paid plans.

Plus: $15/mo/user, plus a platform fee based on team size. Annual billing saves 20%. Plus adds custom travel policies, external guest bookings and 24/7 phone support for travel bookings. It fits organizations that need those controls or book for guests, but the platform fee means the per-user price alone does not represent the full cost.

Enterprise: Custom pricing with annual billing. It includes custom travel policies, external guest bookings and 24/7 phone support, with sales contact required. This is aimed at larger or more complex teams, but buyers should obtain a quote to compare its cost.

The offer spans startups, global enterprises and teams in between. Compare plans by policy needs, guest bookings and support channel, not just the headline price.

Platforms

Ramp Travel is available on web, Android and iOS. Its mobile app lets travelers check policies and trip details, while SMS and Slack provide additional ways to ask questions.

Who it's for

Ramp Travel is best suited to companies that want booking approvals, policy controls and expense reconciliation tied together, particularly when employees book both through Ramp and elsewhere. Hotel-rate monitoring adds a concrete savings mechanism for teams with recurring hotel stays. It is less compelling for buyers who need only a simple booking tool or who cannot justify Plus’s additional platform fee for custom policies and guest bookings.

Pros and cons

• Pros: Travel rules can reflect role, department, location and trip duration, with approval routing before booking.
• Pros: Receipt matching, transaction coding and memo suggestions reduce post-trip expense work, including for off-platform bookings.
• Pros: Automatic hotel rebooking applies when a monitored rate falls by at least $50.
• Pros: The free plan includes bookings, company-wide travel policies and 24/7 chat support.
• Cons: Plus adds a platform fee based on team size on top of its $15/mo/user price.
• Cons: Custom policies and external guest bookings are reserved for paid plans, limiting the free tier for teams that need either.

Alternatives

ITILITE is another freemium option with Android, iOS and web support; its listed plans include free corporate cards with cashback and an expense-management plan at $6.00 per month billed annually. Consider it if those card or expense-plan terms are a closer fit.

Perk offers a freemium travel-and-spend plan at $6.00 per month per active user, plus 3% per booking, with 10 travel policies and approval processes and up to four legal entities. It may suit buyers who value those stated policy and entity allowances and accept the booking charge.

Mesh Travel has a free Pro plan for up to three users and a Premium plan at $13.00 per user per month. It is worth comparing for a small team that fits the free-user cap or prefers that listed Premium price.

Navan Expense offers Navan Business free for the first five monthly expensing users, then $15 per user per month, for companies with 300 or fewer employees. It is a relevant comparison for organizations within that employee limit.

Brex has a free Essentials plan at $0 per user per month for up to two entities, including one global entity, and one local card program; its listed Premium price is $12 per user per month. Compare it if those entity and card-program terms align with your needs.

Egencia is a paid travel option. Travog is a paid B2B SaaS product for businesses. Amadeus Cytric is another paid option.

For more options, browse Travel and Expense Management Software.

Verdict

Choose Ramp Travel if your company wants travel policy enforcement and expense matching to work together, with off-platform booking coverage and automatic hotel rebooking as useful additions. The free plan gives teams a low-cost way to begin, but Plus’s team-size-based fee changes the cost calculation, and custom policies or guest bookings require a paid plan. Look elsewhere if those costs outweigh the value of connected travel and expense controls.