OpenEOS

OpenEOS is a point-of-sale system for club events and festival catering, spanning service, kitchen operations and volunteer shifts. It is best for organizers coordinating food and drink across a venue who can manage their own hosting or pay for service by event day. Its strongest appeal is that both plans include all features; the choice is between self-managed infrastructure and hosted support.

Overview

OpenEOS brings ordering, kitchen and pickup workflows together with checkout and event staffing. That breadth makes it a more suitable fit for event service than a checkout-only tool, particularly when volunteers need coordinated shifts. The trade-off is operational: self-hosting requires a server, while hosted use incurs a fee for each event day.

Key features

Staff can use a phone or tablet as a mobile POS around the venue, and guests can place orders by QR code. A real-time display offers separate kitchen and pickup views, helping teams follow orders from preparation through collection. SumUp integration supports card payments. Receipt printing is described as automatic via Raspberry Pi, so the printing workflow depends on that equipment.

Organizers can assign shifts and let volunteers sign up online. Real-time reports and dashboards provide a view of activity, useful for following operations during an event. OpenEOS is released under AGPLv3 and can be customized when self-hosted; that control will matter most to clubs able to maintain their own deployment.

Pricing

The Self-hosted plan costs nothing, billed Free / forever. It includes all features and unlimited events, runs on your server, and comes with community support. This is the economical option for organizations with the capacity to host and maintain the software; it gives up the SaaS plan's managed infrastructure and premium support.

The SaaS plan costs €25, paid once, billed € 25/ event day, pay-as-you-go with a monthly invoice. It includes all features, hosting, backups, automatic updates and premium support by email, phone and WhatsApp. The event-day model suits intermittent use better than a fixed subscription, but costs rise with the number of event days. The maker states there is no setup fee, minimum term or hidden cost.

Optional rentals are priced separately: Internet gateway rental is €30, paid once, billed € 30/ day, for an LTE/5G router with unlimited data, Wi-Fi and LAN ports. Hardware rental is €50, paid once, billed € 50/ device / day, for POS tablets, ESC/POS receipt printers, and kitchen and pickup displays, configured on request. These rentals can supply event equipment, but add daily costs to the SaaS fee.

Platforms

OpenEOS supports Android, iOS, web and self-hosted deployment. The mobile POS makes phone and tablet use part of its venue workflow, while self-hosting offers a route for organizations that want to manage deployment themselves.

Who it's for

OpenEOS is a strong fit for clubs, event organizers and festival caterers that need ordering, kitchen and pickup coordination alongside volunteer shifts. Self-hosting favors teams with server capacity and technical ownership; SaaS is better for those who want hosting, updates, backups and direct premium support without a long-term commitment. Organizations seeking a flat subscription price regardless of event days, or unable to manage either venue equipment or deployment, should consider other options.

Pros and cons

• Pro: All features are included in both the free self-hosted plan and the event-day SaaS plan, so hosting choice does not gate core capabilities.
• Pro: QR ordering, mobile POS and distinct kitchen and pickup views connect guest ordering with on-site fulfillment.
• Pro: Shift assignment and volunteer sign-up address staffing as well as sales operations.
• Con: The free plan requires your own server and offers community support, making it less hands-off than SaaS.
• Con: SaaS and equipment rentals are charged by event day or device day, so frequent events can accumulate costs.

Alternatives

Club Bar is worth considering for clubs that want free self-hosted software running on club-provided hosting and hardware, without subscriptions.

GymPoint may suit a gym focused on member management: its free plan includes unlimited members and core member, billing, scheduling, POS, kiosk and portal functions, with GymPoint Payments required.

Bepoz Club POS is another club POS option.

ParallelPOS may fit organizations looking for a paid, per-location suite spanning POS, inventory, HR, expenses, reports and CRM; its Basic plan is $149.99 a month.

TouchPoint is another paid gym POS option.

Clubspeed may suit venues seeking a broader package with POS, booking, gift cards and integrated payments; its Core plan is $319 a year on annual billing and includes business-hours support.

clubcloud is another paid club software option, with custom pricing based on club volume, programming mix and growth plans.

Waresport Pro Shop POS may be a better fit for sports clubs focused on athlete management and shop sales, with Team at $69.99 a month for up to 75 athletes and POS included.

For more category options, see Gym POS Software.

Verdict

Choose OpenEOS if your club, event or festival needs an integrated ordering, kitchen and staffing workflow, especially if you can self-host or value SaaS support by event day. Its all-featured free deployment is compelling for technically capable organizers. Look elsewhere if you need a predictable flat recurring price or do not want to take responsibility for hosting or event equipment.