Notarize

Overview

Notarize is a remote notarization service for individuals and organizations that need documents completed online. It is strongest for signers who need round-the-clock access and flexible ways to bring multiple participants into a transaction.

Its individual workflow combines document upload, identity checks, and a video meeting with a notary, followed by download or sharing of the completed document. Notarize says online notarizations are accepted in all 50 states.

Key features

Signers upload a complete PDF or DOCX, answer security questions, and provide a photo of an unexpired ID before meeting the notary by video. That keeps identity verification within the remote process, but the required file formats may be restrictive for documents stored in another format. On-demand notaries are available 24/7, a meaningful advantage when a transaction cannot wait for ordinary business hours.

Multiple signers can share one device, join at the same time from separate devices, or attend separate notary meetings. This accommodates participants in different places or with conflicting schedules. The individual service includes unlimited document uploads, but additional signers, seals, and witnesses have separate charges, so a transaction involving several parties can cost more than its base price.

Notarize supports electronic notarization, audio-video sessions, and storage of notarized records. Its iPhone, iPad, and Android apps support uploading or scanning documents, completing video notarizations, and accessing notarized files; mobile web is also supported.

For organizations, the business offering combines online notarization, eSignature, and identity verification, with varied pricing. Notarize for Salesforce lets teams initiate, manage, and complete notarizations within Salesforce, track progress, and store completed records there. An Adobe Sign integration similarly supports initiating remote notarizations, tracking document status, and accessing completed documents from Adobe Sign workflows. These integrations make Notarize more relevant to businesses already using those systems than to organizations seeking a standalone, fixed-price package.

The company says its Proof platform encrypts data in transit and at rest, logs activity, and uses controls informed by NIST and SOC 2, alongside third-party audits and penetration testing. These are useful stated safeguards for sensitive documents, though they do not change the service's per-transaction pricing.

Pricing

Notarize pairs a free network membership with paid transaction services. The membership provides access to the Notarize Network; it does not make notarizations free.

• Notary Network membership: free.
• Individual notarization: $25, paid once, including the first seal. Each additional seal is $15, each on-demand witness is $15, and each additional signer is $10.
• eSign: $4, paid once, per transaction, with unlimited signers.
• Additional signer: $10, paid once.
• Additional seal: $15, paid once.
• On-demand witness: $15, paid once.
• Business: custom pricing, with varied pricing for the combined business offering.

The $25 individual notarization is a clear starting point for a straightforward job. Extra participants, seals, and witnesses increase the bill, so readers with multi-party documents should account for those add-ons before choosing it. The free membership suits people who want network access without committing to a paid plan, while the business option is aimed at organizations needing integrated notarization, eSignature, and identity verification rather than a one-off consumer transaction.

Platforms

Notarize is available on web, iOS, and Android, with app and mobile-web support. The mobile apps support document upload or scanning, video notarization, and access to completed files.

Who it's for

Notarize fits individuals who need remote notarization and value 24/7 notary access, particularly when signers are geographically separated or cannot meet at the same time. Businesses that want notarization embedded in Salesforce or Adobe Sign workflows may also find its integrations useful. It is less compelling for readers whose priority is a single predictable fee for a transaction with many participants, since extra signers, seals, and witnesses each add cost.

Pros and cons

• Pro: On-demand notaries are available 24/7, giving signers more scheduling flexibility than a service limited to standard hours.
• Pro: Multiple signers can participate on one device, on separate devices at once, or in separate meetings, accommodating different locations and schedules.
• Pro: Unlimited document uploads are included with the individual service, and completed files can be downloaded or shared.
• Pro: Salesforce and Adobe Sign integrations let organizations initiate and track notarizations within established document workflows.
• Con: The $25 individual notarization is only the base charge; additional signers, seals, and witnesses raise the cost.
• Con: The signer workflow requires a full PDF or DOCX, limiting those who cannot provide the document in either format.

Alternatives

For a category-wide comparison, see Online Notary Software.

• Secured Signing is worth considering if you want a free account capped at 3 documents per month or need its broader platform support, including macOS and Windows.
• NotaryCentral offers a free Business Suite tier covering the first 15 RON signings and includes email support, making it an option for trying a limited number of remote signings.
• Online Notary Center is another option for individual notarizations at $25, paid once; its Business Standard tier is free, with per-document and add-on charges.
• BlueNotary has a free Basic GNW plan with unlimited general notary work, an electronic journal, and session recordings stored for 10 years, which may suit general-notary workflows.
• Notaron offers a free Notary Free plan for general notary work with BYOC, BYORO, and a free digital seal; consider it if those terms match your workflow.
• Notary Hub provides a free consumer account, with notarizations charged per document at $21 for the first seal and $15 for each additional seal.
• OneNotary offers pay-as-you-go online notarizations starting at $25 and mobile notarizations starting at $80, an alternative if you want those stated service options and prices.
• Proof Notarize offers a Pro+ plan at $199 a month plus transaction fees, with API access, custom branding, advanced transaction forms, and signing rules for growing teams.

Verdict

Choose Notarize if you need remote video notarization with document upload and options for multiple signers. Its free membership provides network access, while an individual notarization and additional seals, signers, or witnesses carry separate charges.