Online Notary Center

Online Notary Center combines on-demand remote notarization with workflow tools for organizations handling recurring requests. It is best suited to individuals with occasional documents and teams that need request routing and audit trails. The per-document option is straightforward, but extra seals and signers can raise the total quickly.

Overview

For a personal notarization, the process runs from uploading a document and confirming identity to meeting a notary by webcam, then paying and downloading the notarized document. That sequence suits a one-off need without requiring a business workflow; repeat users should compare the per-document charge with the lower document rates in paid business plans.

Business accounts add department workspaces, role-based access, routing to in-house or Online Notary Center notaries, and audit trails. These tools give teams more control over shared work than a standalone transaction, while the REST API and webhooks can link requests to CRM, loan origination, claims, intake, or internal systems. The API uses JSON endpoints and OAuth 2.0 bearer-token authentication.

Key features

For notary users, identity checks include photo-ID analysis and knowledge-based questions, with the notary also reviewing identification visually during the session. The notary plan includes 10-year video storage. Sessions may be recorded as required or permitted by law, with disclosure and consent where required.

The service supports audio-video sessions, electronic notarization, and notarized-record storage. Online Notary Center says stored data is encrypted and documents are held in secure AWS data centers, with SSL and multi-layer TLS encryption. Its enterprise materials highlight MISMO-ready workflows, HIPAA-aligned safeguards, and SOC 2 Type II audited security and availability controls. These controls are relevant to regulated or sensitive workflows, but they do not change the site's stated limitation that it is not a law firm and does not provide legal advice.

Pricing

The free Business Standard plan has no plan charge, but notarizations cost $25.00/document; each additional seal and signer costs $25.00. It can suit a business testing a workflow or handling occasional requests, but the transaction charges make it less appealing for repeated multi-signer work.

Individual notarization costs $25, paid once and includes one notary, one seal, and one signer. Additional seals and signers are $25 each. This is the clearest fit for an individual with a single document and signer; extra participants or frequent use quickly change the economics.

Business Premium costs $29.95 a month, with documents at $18.95 each, additional seals at $9.95 each, and additional signers at $18.95 each. The lower document and add-on rates make it more suitable than Business Standard for recurring business volume, provided the monthly fee is worthwhile for that usage.

Notary Professional has custom pricing, is billed annually, and charges $9.95/document with one seal and signer included; additional seals or signers cost $4 each. It is aimed at notaries who need the listed remote and in-person electronic notarization and email-based electronic signature tools. Business Enterprise also has custom pricing, with volume-based billing and enterprise workflows and features for organizations needing a tailored arrangement.

Platforms

Online Notary Center supports Android, iOS, and web. Mobile support is through the mobile web rather than a separately stated native mobile experience.

Who it's for

Individuals with occasional notarizations can use the one-time option, while businesses can choose between a no-plan-fee transaction model and a monthly plan with lower per-document rates. Teams in financial services, healthcare, construction, real estate, government, and insurance are among the named workflow industries. Business support hours are Monday through Friday, 8:30 AM–5:00 PM PST, at (800) 809-7019. Notaries should be prepared to complete state e-notarization requirements, submit commission information, obtain a digital certificate, and train on the system.

Pros and cons

• Pros: Live notaries and a defined upload-to-download session flow suit occasional personal needs.
• Pros: Workspaces, role-based access, routing, and audit trails give business teams practical controls for recurring requests.
• Pros: API and webhook support can connect notarization workflows to several common business systems.
• Cons: The $25 individual charge and add-on fees can make multiple seals or signers expensive.
• Cons: Business Premium adds a monthly charge, so its lower transaction rates benefit only users with enough recurring volume.
• Cons: Mobile access is mobile web, and the service does not provide legal advice.

Alternatives

Legal Notarization Software and Online Notary Software are category roundups for comparing options. Consider Secured Signing if a free account capped at three documents per month and broader platform support across Android, iOS, macOS, web, Windows, and API are priorities.

NotaryCentral is an option to compare if a free trial or a free Business Suite covering the first 15 RON signings matters. BlueNotary is worth considering for unlimited general notary work on its free Basic GNW plan, which also includes an electronic journal and 10-year session-recording storage.

Notary Hub offers free consumer account signup, with notarization charged per document; Notaron offers a free Notary plan with general notary work, BYOC, BYORO, and a digital seal. OneNotary is another pay-as-you-go option, with online notarizations starting at $25 and mobile notarizations starting at $80.

Proof Notarize may better fit growing teams seeking a $199 a month Pro+ plan with API access, custom branding, advanced transaction forms, and signing rules, in addition to transaction fees. Epic River is another paid web and API alternative.

Verdict

Online Notary Center is a good fit for occasional personal notarizations and organizations that need routing, access controls, and audit trails alongside live notaries. Its main advantage is pairing one-off service with business workflow options and integrations; its main drawback is that per-document, seal, and signer charges can accumulate. Choose it when those workflow controls matter, and look elsewhere if your priority is a low-cost, high-volume individual service or a different platform mix.