Microsoft OneNote
Summary
Microsoft OneNote is a digital notebook for capturing ideas, organizing projects, and keeping information together across devices. It is available on the web, Windows, macOS, iOS, and Android, with note sharing and real-time collaboration. Notes can include sketches, annotations, and highlights made with digital ink and a pen, while voice transcription helps capture material for later review. Copilot can draft plans, generate ideas, make lists, and organize information. Teachers can arrange lesson plans in searchable notebooks and create libraries to share. OneNote has a free plan, and Microsoft 365 Personal costs 9.99 USD per month, billed monthly, with 1 TB of cloud storage. Family costs 12.99 USD per month, billed monthly, for one to six people and up to 6 TB of storage. Internet is required for installation, activation, account management, and OneDrive documents. After 31 days without internet, apps enter reduced functionality mode and cannot edit or create documents. Features may vary by device, language, platform, and operating system.
Who it is for
OneNote suits people who want a shared, searchable place for notes across computers and mobile devices. Teachers may find its searchable notebooks and shareable libraries useful for organizing lesson plans.
What is good
- Available on web, Windows, macOS, iOS, and Android
- Supports note sharing and real-time collaboration
- Digital ink supports sketching, annotations, and highlights
- Voice transcription helps capture notes
What to know first
- Internet is required for installation, activation, and account management
- OneDrive documents require internet access
- After 31 offline days, apps cannot edit or create documents
- Features vary by device, language, platform, and operating system
Verdict
OneNote brings typed and ink-based notes, transcription, and collaboration together across platforms. Consider its internet requirements and reduced-functionality limit if you expect to work offline for extended periods.
Microsoft OneNote plans and pricing
All plansCompared on note-taking apps
- Free plan
- Yesmicrosoft.com
- Paid from
- $9.99/user/momicrosoft.com
- Offline access
- Yesmicrosoft.com
Facts
- Free plan
- Yesmicrosoft.com · 21 Sept 2026
- Paid from
- 9.99microsoft.com · 21 Sept 2026
- Offline access
- Yesmicrosoft.com · 21 Sept 2026
- Supported platforms
- web,windows,macos,ios,androidmicrosoft.com · 21 Sept 2026
- Note sharing
- Yesmicrosoft.com · 21 Sept 2026
- Real-time collaboration
- Yesmicrosoft.com · 21 Sept 2026
- Storage limit
- 5microsoft.com · 21 Sept 2026
- Integrations
- OneDrive,SharePoint,Microsoft Graph,Zapier,Salesforce,Trello,Basecamp,Wufoo,Twitter,Feedlymicrosoft.com · 21 Sept 2026
- Core purpose
- Captures ideas, organizes projects, and keeps information in one place across devices.microsoft.com · 27 Sept 2026
- Free trial
- Microsoft 365 plans include a one-month free trial for monthly plans.microsoft.com · 27 Sept 2026
- Renewal policy
- Subscriptions automatically renew unless canceled in the Microsoft account.microsoft.com · 27 Sept 2026
- Supported platforms
- Works on PCs, Macs, iPhone, iPad, and Android phones and tablets.microsoft.com · 27 Sept 2026
- Mobile apps
- The OneNote mobile app is available for iOS and Android.microsoft.com · 27 Sept 2026
- Device access
- Microsoft 365 Personal supports use on up to five devices simultaneously.microsoft.com · 27 Sept 2026
- Cloud storage
- Microsoft 365 Personal includes 1 TB of secure cloud storage.microsoft.com · 27 Sept 2026
- Family storage
- Microsoft 365 Family provides up to 6 TB of secure cloud storage, 1 TB per person.microsoft.com · 27 Sept 2026
- Copilot features
- Copilot can draft plans, generate ideas, create lists, and organize information.microsoft.com · 27 Sept 2026
- Digital ink
- Users can sketch, annotate, and highlight with digital ink and a pen.microsoft.com · 27 Sept 2026
- Note sharing
- OneNote supports sharing ideas and creating together with others.microsoft.com · 27 Sept 2026
- Voice transcription
- Voice transcription helps capture notes and review content later.microsoft.com · 27 Sept 2026
- Education use
- Teachers can organize lesson plans in searchable notebooks and create shareable libraries.microsoft.com · 27 Sept 2026
- Support options
- Microsoft offers help topics covering installation, payment management, and troubleshooting.microsoft.com · 27 Sept 2026
- Internet requirement
- Internet is required for installation, activation, account management, and OneDrive documents.microsoft.com · 27 Sept 2026
- Offline limitation
- After 31 days without internet, apps enter reduced functionality mode and cannot edit or create documents.microsoft.com · 27 Sept 2026
- Platform differences
- App availability and features may vary by device, language, platform, and operating system.microsoft.com · 27 Sept 2026
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Where it ranks on Everything Xiaomi
- Best Note-Taking Apps in 2026#1 of 219
- Best AI Note-Taking Apps in 2026#2 of 42
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Sources
- microsoft.com/en-us/microsoft-365/buy/compare-all-mic· checked 21 Sept 2026
- microsoft.com/en-us/microsoft-365/onenote/digital-not· checked 27 Sept 2026
- microsoft.com/en-us/microsoft-365/buy/compare-all-mic· checked 27 Sept 2026