Mayan EDMS
Mayan EDMS is a free, open source electronic document management system that organizations can run on infrastructure they control.
What Mayan EDMS is
Mayan EDMS is a free, open source electronic document management system that organizations can run on infrastructure they control. It handles document versions, workflows, metadata, indexing, retention policies, event tracking, and automated links. Files can be uploaded in a browser or ingested from watched folders, cloud object storage, and IMAP or POP3 accounts. The system creates previews, extracts text, scans for malware with ClamAV, and supports OpenAI or Ollama models for document tasks. Role-based permissions can reach individual operations, with configurable authentication, brute-force lockouts, and optional time-based two-factor authentication. Storage supports the local filesystem, Amazon S3, and on-premises MinIO. A versioned HTTP REST API includes OpenAPI documentation. Docker Compose is the recommended starting deployment; the basic setup lists 4 GB RAM, a 64-bit dual-core 1 GHz processor, PostgreSQL 13.11, and GNU/Linux or another mature virtualization and Docker Compose environment. Documentation describes deployments with millions of documents and hundreds of millions of pages.
Good
- Free and open source
- Granular operation-level permissions
- OCR, previews, and malware scanning
- REST API with OpenAPI documentation
- Supports local and cloud-object storage
Watch out
- Self-hosting requires Docker Compose and listed system prerequisites
- Community forum responses are voluntary
- Enterprise plan limits 1,000,000 documents and 500 users
Who it suits
It suits organizations wanting open-source document control on infrastructure they manage. It can fit teams needing OCR, granular permissions, workflows, and self-hosted storage.
Verdict
Mayan EDMS combines self-hosted document management with detailed permissions, ingestion, processing, and API options. Deployment requirements and the limits of community support are important considerations.
Plans and prices
From Mayan EDMS's own pricing page, checked 8 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Self Guided | $9.99 a month | Full knowledge base access · evergreen content · articles, tutorials, troubleshooting · $9.99 USD/ month |
| Custom contract | $35 a year | Unlimited installations · unlimited documents · unlimited users · 24 hour, 7 day support · SLAs · Starts at $35K USD/ year (with a yearly contract) |
| Level 4 enterprise | $1,099 a month | 5 tickets per month · 1 installation · maximum of 1,000,000 documents · maximum of 500 users · extended business hours · $1,099 USD/ month (with yearly plan) |
The facts
Each one read from Mayan EDMS's own pages, with the date it was checked.
What it does
- Capture
- Documents can be uploaded through a browser or ingested from watched folders, cloud object storage, and IMAP or POP3 email accounts.checked 8 Oct 2026
- Deployment
- Docker Compose is the recommended starting installation for most new users and provides a complete basic deployment.checked 8 Oct 2026
- Document management
- It supports document versioning, workflows, metadata, indexing, retention policies, event tracking, and automated document links.checked 8 Oct 2026
- Processing
- The system can produce previews, extract text, scan for malware using ClamAV, and use OpenAI or Ollama models for document tasks.checked 8 Oct 2026
- Product
- Mayan EDMS is a free and open source electronic document management system that organizations can run on infrastructure they control.checked 8 Oct 2026
- Project history
- The maker says Mayan EDMS was introduced in 2010, and the documentation describes continuous development since 2011.checked 8 Oct 2026
- Scale
- The documentation says Mayan EDMS can support deployments with millions of documents and hundreds of millions of pages.checked 8 Oct 2026
- Security controls
- It provides role based permissions down to individual operations, configurable authentication, brute force account lockouts, and optional time based two factor authentication.checked 8 Oct 2026
- Storage and integration
- Storage options include the local filesystem and cloud object storage such as Amazon S3 or on premises MinIO, and the system provides a versioned HTTP REST API with OpenAPI documentation.checked 8 Oct 2026
- Support
- Community forum responses are voluntary and not guaranteed; professional services cover needs such as production deployment, troubleshooting, upgrades, integrations, and scaling.checked 8 Oct 2026
- System requirements
- The minimum listed requirements for a basic Docker Compose installation are 4 GB RAM, a 64 bit dual core 1 GHz processor, PostgreSQL 13.11, and GNU/Linux or another operating system with mature virtualization and Docker Compose support.checked 8 Oct 2026
The company
- Headquarters
- Lewes, Delaware, United Stateschecked 28 Sep 2026
Money
- Support plan limits
- The Level 4 enterprise plan lists a maximum of 1,000,000 documents and 500 users, while the custom contract lists unlimited documents and users.checked 8 Oct 2026
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