MaintSmart
MaintSmart is paid CMMS software for managing work orders, preventive maintenance, downtime, reliability, inventory, and purchasing.
What MaintSmart is
MaintSmart is paid CMMS software for managing work orders, preventive maintenance, downtime, reliability, inventory, and purchasing. Its modules include purchase orders, reliability analysis, OEE, dashboards, automated scheduling, and critical-event notifications. Work orders can be created manually or generated from schedules, equipment demand, meters, or events. A drag-and-drop report builder exports to Excel, web pages, Word, PDF, and XML. Native iPhone and Android apps support work-order updates, barcode scanning, GPS equipment mapping, and speech-to-text. The web module supports repair tickets, preventive-maintenance entry, downtime recording, and inventory searches, and works with Enterprise. MaintSmart runs on web and Windows, with iOS and Android access and API access. It was founded in 1997 and is headquartered in North Bend, Oregon. There is no free plan, but a 30-day Enterprise trial is available.
Good
- Preventive maintenance tools
- Manual and automatic work orders
- Native iOS and Android apps
- Barcode and GPS functions
- Reports export to multiple formats
Watch out
- No free plan
- 30-day trial covers Enterprise
- Web trial has no self-hosted install
- Plan prices require contact
Who it suits
MaintSmart suits maintenance teams coordinating technicians, equipment, parts, purchasing, and preventive work. Its desktop, web, and mobile options support organizations needing field access.
Verdict
MaintSmart covers broad CMMS activities with mobile work-order tools, reporting, and scheduling. Review the trial restrictions and deployment choices before selecting a plan.
Plans and prices
From MaintSmart's own pricing page, checked 7 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| MaintSmart Cloud | — | Full enterprise system · software and database hosted and managed by cloud service · Monthly subscription; one-year minimum term. |
| MaintSmart Enterprise | — | Complete enterprise system · all modules included · permanent license · One-time investment; no required recurring costs. |
| MaintSmart Web | Priced on request | Web add-on to Enterprise · concurrent-user licensing · unlimited named users · Permanent self-hosted license or monthly hosted subscription; contact MaintSmart for pricing. |
| User-hosted subscription | — | Full Enterprise system · all options enabled · subscription fees may be applied to a perpetual license · Minimum three-month subscription; fee paid two months up front, then monthly. Six-month and annual options are also offered. |
The facts
Each one read from MaintSmart's own pages, with the date it was checked.
What it does
- Automatic work orders
- Work orders can be generated manually or automatically based on schedules, equipment demand, meters, or events.checked 7 Oct 2026
- Cloud security
- MaintSmart says its cloud service is monitored 24/7/365, uses dual-layer 128-bit encryption, and replicates data across systems and data centers with encrypted tape backups.checked 7 Oct 2026
- Core modules
- The maker lists work orders, preventive maintenance, downtime tracking, purchase orders, inventory, reliability analysis, OEE, a dashboard, automated scheduling, and critical-event notifications.checked 7 Oct 2026
- Hosting compliance
- The maker says its hosting data centers are Tier IV and HIPAA, PCI-DSS, and IRS 1075 compliant.checked 7 Oct 2026
- Integrations
- The maker describes an optional OPC data link to equipment and direct Excel reporting/export; it does not identify other named third-party integrations on these pages.checked 7 Oct 2026
- Mobile requirements
- The mobile app connects to the Enterprise SQL Server database through an API provided upon request after purchase of at least one mobile license, and Enterprise is needed for configuration.checked 7 Oct 2026
- Purpose
- MaintSmart is CMMS software for work orders, preventive maintenance, downtime and reliability tracking, maintenance inventory, and purchasing management.checked 7 Oct 2026
- Reports and exports
- The software includes a drag-and-drop report builder and supports exports including Excel, web pages, Word, PDF, and XML.checked 7 Oct 2026
- Support
- The Enterprise trial includes phone, webinar, and priority email support, while standard email support is described as free to all users.checked 7 Oct 2026
- Web add-on
- The web module lets facility users submit repair tickets, manage preventive maintenance, enter downtime, and search inventory; it works with MaintSmart Enterprise.checked 7 Oct 2026
The company
- Company location
- MaintSmart Software, Inc. lists its address in North Bend, Oregon, United States.checked 7 Oct 2026
- Founded
- The company page says MaintSmart was founded in 1998 near Silicon Valley in California.checked 7 Oct 2026
- Headquarters
- North Bend, Oregon, United Stateschecked 28 Sep 2026
Where it runs
- Mobile app
- The iPhone and Android app supports creating, editing, and closing work orders, barcode scanning, GPS equipment mapping, and speech-to-text entry.checked 7 Oct 2026
Money
- Trial limitation
- The 30-day trial covers the full Enterprise software; the Web solution has no self-hosted installable trial, though its hosted sample environment can be tested by request.checked 7 Oct 2026
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