Maintainly
Maintainly is a maintenance management platform for preventive and reactive work orders, asset tracking, inventory, people, and analytics.
What Maintainly is
Maintainly is a maintenance management platform for preventive and reactive work orders, asset tracking, inventory, people, and analytics. Work orders can include photos, meter readings, files, downtime, and other metrics. Preventive tasks can run on a schedule or from meter readings, with readings outside defined thresholds able to trigger tasks. Asset management includes flexible hierarchies, QR labels, maintenance histories, and geolocation tracking for movable assets. Native Android and iOS apps support requesting, planning, assigning, and tracking work orders; the platform is also available on the web. A REST API connects with ERP, business intelligence, analytics, and other software, with use capped at 100 requests per minute for personal access tokens and third-party apps. Plans include live in-app chat support, AWS hosting, dual-location backups, and SSL encryption. The company says it has elected not to be SOC 2 compliant at this stage.
Good
- Work orders can include photos and meter readings.
- Preventive tasks can be triggered by schedules or readings.
- Asset tools include QR labels and geolocation tracking.
- Native Android and iOS apps are available.
- A free plan and 14-day trial are listed.
Watch out
- API usage is capped at 100 requests per minute.
- The company says it is not SOC 2 compliant.
Who it suits
Maintainly suits maintenance teams that need to manage work orders and assets across web and mobile. Its preventive scheduling, inventory options, and API may also fit teams coordinating maintenance with other business software.
Verdict
Maintainly covers work orders, preventive tasks, assets, and mobile workflows, with a free plan and a listed trial. Consider its API limit and stated SOC 2 status when assessing fit.
Plans and prices
From Maintainly's own pricing page, checked 15 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Free | Free | unlimited work orders · mobile CMMS app · repeating work orders · checklists · meter readings · task templates · unlimited request users · asset QR labels · per user / month |
| Timesheets Add-on | $5 a month | auto-populated timesheets · non-work-order hours · overtime · banked hours · allowances · timesheet approvals · per user / month |
| Inventory Add-on | $7 a month | spare-part inventory management · inventory barcoding · cycle counts · purchase orders and stock transfers · shipments and backorders · per user / month |
| Small Business | $12 a month | unlimited work orders · unlimited audit trail · unlimited work requests · unlimited checklists · work-order approval · custom asset and parts fields · per user / month |
| Enterprise | $24 a month | unlimited work orders · unlimited preventative maintenance · unlimited reports · API access · dedicated account manager · priority support · per user / month |
The facts
Each one read from Maintainly's own pages, with the date it was checked.
What it does
- API
- Maintainly provides a REST API covering work orders, assets, materials, inventory, checklists and timesheets.checked 15 Oct 2026
- API limit
- API usage is limited to 100 requests per minute for personal access tokens and third-party apps.checked 1 Oct 2026
- API technical details
- The API uses JSON over HTTPS with bearer tokens, public generated reference documentation, OpenAPI, pagination up to 100 rows and a 100-requests-per-minute token limit.checked 15 Oct 2026
- Asset hierarchy
- Assets can be organized in unlimited parent-child hierarchies with maintenance history and audit trails.checked 15 Oct 2026
- Asset tracking
- Maintainly supports flexible asset hierarchies, scannable QR labels, maintenance history and geolocation tracking of movable assets.checked 1 Oct 2026
- Checklists
- Checklists can be predefined or added ad hoc and attached to task templates and preventive jobs.checked 15 Oct 2026
- Corrective maintenance
- Users can create unscheduled work, assign work types, notify technicians and attach comments, photos and PDFs.checked 15 Oct 2026
- Data retention
- 3Floorsup says user data is retained for a maximum of 12 months after the user last used the software, after which it is automatically deleted unless an exception applies.checked 1 Oct 2026
- Deployment model
- Official pricing describes Maintainly as a hosted AWS solution; no self-hosting package is described on the pricing or developer pages.checked 15 Oct 2026
- Documentation
- API reference pages document endpoints, parameters, request and response fields and copyable cURL examples.checked 15 Oct 2026
- Geolocation
- Maintainly tracks movable-asset locations and supports geographic filtering of pending work.checked 15 Oct 2026
- Industries
- Maintainly says it serves industries including energy, healthcare, property management, government, agriculture, manufacturing, education, construction and hospitality.checked 1 Oct 2026
- Infrastructure
- The pricing comparison states that all plans include an AWS-hosted solution, automatic dual-location backups and SSL encryption.checked 1 Oct 2026
- Integrations
- The company recommends using its API for integrations with ERP, BI, analytics and other organizational systems.checked 15 Oct 2026
- Inventory
- The inventory module supports barcoding, purchase orders, receiving, backorders, warehouse transfers and cycle counts.checked 15 Oct 2026
- Limit: communication and calendar
- Coast could not find built-in real-time chat or a calendar view for all tasks in its testing.checked 15 Oct 2026
- Limit: customization
- GetApp reviewers want more personalization and shortcuts, while Coast says work-order fields themselves cannot be added or removed.checked 15 Oct 2026
- Limit: mobile gaps
- Coast reports that the mobile app may lack desktop features, and Software Advice includes a review describing crashes and a thin mobile feature set.checked 15 Oct 2026
- Limit: repeated-task workflows
- GetApp summaries mention issues with bulk tasks, historical-task searching and assigning multiple users to one task.checked 15 Oct 2026
The company
- Company headquarters
- LinkedIn lists headquarters in San Diego, California, with an additional Melbourne, Victoria location.checked 15 Oct 2026
- Company size
- LinkedIn lists Maintainly as a privately held software-development company with 11–50 employees.checked 15 Oct 2026
- Founded
- LinkedIn lists Maintainly's founding year as 2015.checked 15 Oct 2026
Money
- Limit: add-on cost
- Coast warns that higher-tier add-ons can raise the total price for smaller companies.checked 15 Oct 2026
Where it runs
- Mobile apps
- Maintainly provides native iOS and Android mobile CMMS apps for requesting, planning, assigning and tracking work orders.checked 1 Oct 2026
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