Gym141

Gym141 is open-source, self-hosted management software for gyms and clubs that want member records, billing, accounting, schedules, and a public website under one roof. It suits operators comfortable maintaining a PHP-and-SQLite web host; the 25-member free tier makes it especially relevant to small clubs testing that approach.

Overview

Gym141 combines administrative tools with a public site and member portal. Members can check their personal data and fee status, RSVP to events, and view progress charts, while staff manage membership and fees from the backend. That breadth is useful for a small operation seeking one system, but self-hosting means the club must provide a compatible host rather than simply signing up for a hosted service.

The software is released under the MIT license. Installation requires PHP 8.1 or newer and SQLite; a browser installer configures the database and admin area, and updates can be applied from the admin area with backups and protected files. The maker says no Composer or build step is needed, which reduces setup work, but does not remove the hosting requirement.

Key features

Member records support search, filters, and exports, alongside fee plans with billing periods, reminders, pauses, and payment history. Membership freezes and flexible billing frequency are supported, giving clubs room to handle temporary absences and different payment schedules. The cash book groups income and costs by category and payment method, tracks fixed costs, and produces reports with forecasts; fee payments post automatically, reducing duplicate accounting entry.

The public site can show training groups, editorial pages, and a clickable weekly schedule managed in the backend. For clubs that want a basic web presence tied to their operations, this is more cohesive than managing those pages separately. AI form scanning can extract registration details from photos or PDFs and pre-fill member records, but it requires the club’s own Anthropic API key, so it is not a no-setup inclusion.

Pricing

The free plan costs €0 forever and includes the full feature set, self-hosted MIT-licensed software, and updates from the site, but caps the club at 25 active members. That is a substantial starting point for a small club, though the cap makes Pro the necessary step once membership grows beyond it.

Pro costs €14.90 per month and adds unlimited members and a license key; it can be cancelled anytime. Ultra costs €29.90 per month and adds priority support and multi-location support to Pro, also with cancellation anytime. Ultra is the more fitting paid tier for organizations operating across locations or wanting priority help; a single-location club that only needs to remove the member cap has less reason to pay the difference.

Priority support is also sold separately for €9.90 per month. The branded member app is a separate, by-request purchase at €999 one-time, with Android, iOS, and Windows versions. Pro and all add-ons have a 30-day free trial once per account, with no payment details required. Prices include VAT and are billed through Stripe in the DevWorld customer portal.

Platforms

Gym141 is offered for self-hosted and web use, with Android, iOS, and Windows platforms also named. The branded app is a separate purchase rather than part of the standard plans. The hosting requirements matter more than the platform list for clubs choosing the core product: they need a web host running PHP 8.1 or newer with SQLite.

Who it's for

Gym141 is a strong fit for a small gym, club, or training organization that wants member administration, fee handling, basic accounting, scheduling, and a public site in one self-hosted system. Its free full-feature tier is attractive up to 25 active members, while Pro offers a clear growth path without a stated member ceiling. It is less suitable for operators unwilling to manage hosting, or for those who require a branded app without a separate €999 purchase.

Pros and cons

• Pro: The free plan retains the full feature set, making it unusually capable for clubs that remain within the 25-active-member cap.
• Pro: Fee payments post to the cash book automatically, and the same system covers payment history, reports, and forecasts.
• Pro: The public website and member portal connect schedules, event RSVPs, fee status, and member records.
• Con: The club must arrange compatible PHP and SQLite hosting, so Gym141 is not a fully managed, signup-and-go option.
• Con: Free access stops at 25 active members; larger clubs need Pro or Ultra.
• Con: AI form scanning depends on the customer’s Anthropic API key, and the branded app costs €999 one-time.

Alternatives

Browse Gym Membership Billing Software for more options in the category. Clubworx is worth considering for a club that wants a free tier capped at 20 active members with one website, online booking, payment acceptance, emails and SMS, and a self-check-in kiosk. Fitnito may suit a smaller operation whose starter needs are one location, one program, one pass type, up to five staff, and two weekly recurring sessions.

BoxBoard is another option. GymMaster is a paid alternative with a Foundation plan at $89 a month for 100 current members; its pricing excludes tax, with a 10% subscription discount for yearly payment. Sport School Manager offers a School Plan at $89 USD/month with unlimited students, priority support, dedicated onboarding, and a 90-day free trial.

Gymdesk is a paid alternative with a listed plan at $75 a month for up to 50 members and a free trial. FightKit is another paid option with a free trial. Wodify is a paid alternative whose Essentials plan is listed at $199 a month; its services are month-to-month, with a current promotion reducing the price to $99/month per location.

Verdict

Choose Gym141 if you want a broad, open-source club-management system you can host yourself, especially if you have 25 or fewer active members and value integrated billing, accounting, scheduling, and web pages. Its main trade-off is operational: you are responsible for compatible hosting, and growing beyond the free cap requires a paid plan. Clubs that want managed service or a branded app included in the core subscription should look elsewhere.