Formspace
Formspace is a web app for teams to create forms, collect responses, and manage recurring information workflows.
What Formspace is
Formspace is a web app for teams to create forms, collect responses, and manage recurring information workflows. Its AI Assistant can draft or refine forms from plain-language briefs, with changes reviewed before publishing. Forms support conditional questions, file uploads, signatures, and translations. Once a response arrives, workflows can route approvals, send emails, start Power Automate flows, or call external webhooks. Teams can search and filter responses, save table views, and export records as Excel, CSV, TSV, or PDF. Published forms can be embedded inline, as popups, sliders, or floating widgets, or shared through responsive links. Formspace also works as a Microsoft Teams app and supports Google and Microsoft identity options for respondent access. Product data is encrypted in transit and at rest; Turnstile is used on anonymous public submissions to reduce automated abuse. When AI features are used, prompts and relevant form, response, or workspace context may pass through OpenRouter to a selected model provider. Its public security page does not claim a DPA, certification, independent audit, fixed data-hosting region, or response-time SLA.
Good
- Forms support conditional questions, uploads, signatures, and translations.
- Workflows can route approvals and call external webhooks.
- Responses can be exported in four listed formats.
- Forms can be shared as links or embedded in several styles.
- Product data is encrypted in transit and at rest.
Watch out
- Free plan allows 20 responses per month.
- Free plan allows 10 workflow runs per month.
- AI context may be sent through OpenRouter to a selected provider.
- Public security page makes no claim of a DPA or certification.
Who it suits
Formspace suits teams handling feedback, intake, HR, event registration, operations requests, applications, or support processes. It may fit teams that need approval routing and response exports, provided they review the plan limits and AI data handling.
Verdict
Formspace combines form creation, response management, and workflow automation for team processes. Review its plan limits and security disclosures, especially if using AI features or handling sensitive submissions.
Plans and prices
From Formspace's own pricing page, checked 29 Sep 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Free | Free | Up to 3 team members · 20 responses/month · 10 workflow runs/month · 10MB/file · 1-day form version history · limited daily AI Assistant usage · Free forever |
| Basic | $20 a month | Up to 5 team members · 100 responses/month · 20 workflow runs/month · 10MB/file · 7-day form version history · standard AI Assistant usage · Billed monthly |
| Pro | $100 a month | Up to 20 team members · 500 responses/month · 100 workflow runs/month · 100MB/file · custom form URL paths · 30-day form version history · extended AI Assistant usage · Billed monthly |
| Premium | $250 a month | Unlimited team members · 10,000 responses/month · unlimited workflow runs · 1GB/file · custom Formspace subdomain · human support via email and video calls · 1-year form version history · Billed monthly |
The facts
Each one read from Formspace's own pages, with the date it was checked.
What it does
- Access controls
- Respondent access can be public, email-verified, organization-restricted, or invite-only, while team roles include Owner, Admin, and Member.checked 29 Sep 2026
- AI data handling
- Prompts and relevant form, response, or workspace context may be sent through OpenRouter to a selected model provider when AI features are used.checked 29 Sep 2026
- AI form creation
- Its AI Assistant can generate and refine forms from plain-language briefs, with changes reviewed before publishing.checked 29 Sep 2026
- Compliance limits
- The public security page does not claim a DPA, certification, independent audit, fixed data-hosting region, or response-time SLA.checked 29 Sep 2026
- Embedding
- Published forms can be embedded inline, as popups, sliders, or floating widgets, and also have responsive shareable links.checked 29 Sep 2026
- Form features
- Forms can use conditional questions, file uploads, signatures, and translations.checked 29 Sep 2026
- Integrations
- Formspace works as a Microsoft Teams app and supports Google and Microsoft identity options for respondent access.checked 29 Sep 2026
- Intended users
- Formspace is aimed at teams handling feedback, intake, HR, event registration, operations requests, applications, and support processes.checked 29 Sep 2026
- Product
- Formspace lets teams create forms, collect responses, and manage recurring information workflows.checked 29 Sep 2026
- Response management
- Teams can search and filter responses, save table views, and export records as Excel, CSV, TSV, or PDF.checked 29 Sep 2026
- Security
- Product data is encrypted in transit and at rest, and Cloudflare Turnstile is used on anonymous public form submissions to reduce automated abuse.checked 29 Sep 2026
- Support
- Formspace lists [email protected], and its Premium plan includes human support via email and video calls.checked 29 Sep 2026
- Workflow automation
- After submission, workflows can route approvals, send emails, start Power Automate flows, and call external webhooks.checked 29 Sep 2026
The company
- Company
- Formspace is operated by VP Labs Pty Ltd.checked 29 Sep 2026
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