formsflow.ai

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Score6.9

Rank#4 of 27

From$9,979/mo

Free planYes

Free trialYes

Runs onAPI, Self-hosted, Web

Summary

formsflow.ai combines form creation and submission with review, approval and automated workflows. Its drag-and-drop editor supports validation, conditional fields, file uploads and signatures. Flow-E, an interactive chatbot, can draft forms from a detailed brief for users to customize. The platform pairs a BPMN 2.0-compliant workflow engine with a DMN-compliant rules engine, and offers dashboards for submission metrics plus text analytics for sentiment and natural language recognition. Integration options include REST APIs, webhooks, node-wire connectors, Zapier, and the ability to bring an iPaaS or MCP. Identity management supports Keycloak, OpenID Connect, SAML, OAuth2 and single sign-on. Deployment can be managed public cloud, private cloud or self-hosted, including Docker or Kubernetes on AWS, Azure, GCP or bare metal. Public cloud plans range from free Go, with up to 250 monthly submissions, to Professional at 9979.00 USD per month, with up to 2,500; Enterprise has unlimited submissions and a quote-based price. Self-hosted and private cloud licensing are also quote-based.

Who it is for

It suits programmers, citizen developers and IT teams building forms and workflows for stakeholders. Teams can choose a managed cloud deployment or self-hosting.

What is good

Form editor supports validation, uploads and signatures
Flow-E drafts forms from a detailed brief
BPMN workflow and DMN rules engines
Self-hosted deployment is available
Go plan includes up to 250 monthly submissions

What to know first

Go instances may be deactivated when inactive
Professional costs 9979.00 USD per month
Enterprise and licensing prices require a quote

Verdict

formsflow.ai brings forms, approval processes, workflow rules and analytics into one platform. Its free public-cloud plan has a 250-submission monthly limit; larger or self-hosted deployments have different terms and pricing.

formsflow.ai plans and pricing

All plans

Go (Public Cloud) Free Free forever, upgrade anytime Up to 250 form submissions/mo · unlimited forms and components · no-code and BPMN workflow builder · basic support · inactive instances subject to deactivation formsflow.ai · 30 Sept 2026

Professional (Public Cloud) $9,979/mo Monthly / Annual Up to 2,500 form submissions/mo · unlimited forms and components · one month free, cancel anytime · advanced business support formsflow.ai · 30 Sept 2026

Enterprise (Public Cloud) Not published Get A Quote Unlimited form submissions/mo · native AI and MCP form and BPMN builder · SSO / SAML and audit logs · priority SLA support formsflow.ai · 30 Sept 2026

Self-Hosted Enterprise Licensing Not published Annual · Custom Docker/Kubernetes on AWS, Azure, GCP or bare metal · air-gapped capable · unlimited users · source code access for internal customizations formsflow.ai · 30 Sept 2026

Private Cloud Enterprise Licensing Not published Annual · Custom Dedicated database and isolated compute · HIPAA, SOC2 and custom data residency ready · white-labeling capabilities formsflow.ai · 30 Sept 2026

Compared on form automation software

Free plan: Yesformsflow.ai
Paid from: $295/moformsflow.ai
Approval workflows: Yesformsflow.ai
Webhooks or API: Yesformsflow.ai
Workflow runs: $1,000/moformsflow.ai
Audit logs: Yesformsflow.ai
Self-hosted option: Yesformsflow.ai

Facts

Product: formsflow.ai combines form creation, submission, review, approval and automated workflows.formsflow.ai · 30 Sept 2026
Form building: The drag-and-drop form designer supports data validation, conditional fields, file uploads and signatures.formsflow.ai · 30 Sept 2026
AI form creation: Flow-E is an interactive chatbot that can create forms from a detailed brief and lets users customize the draft.formsflow.ai · 30 Sept 2026
Workflow and decision rules: The platform offers a BPMN 2.0 compliant workflow engine and a DMN compliant rules engine.formsflow.ai · 30 Sept 2026
Analytics: Customizable dashboards track submission metrics, and built-in text analytics provide sentiment analysis and natural language recognition.formsflow.ai · 30 Sept 2026
Integrations: The product provides REST APIs and webhooks, node-wire connectors, options to bring an iPaaS or MCP, and Zapier integration.formsflow.ai · 30 Sept 2026
Identity and access: Built-in identity management supports Keycloak, OpenID Connect, SAML, OAuth2 and single sign-on.formsflow.ai · 30 Sept 2026
Security: The pricing FAQ says public cloud data is logically separated and encrypted in transit with TLS 1.2+ and at rest with AES-256.formsflow.ai · 30 Sept 2026
Deployment: The maker offers managed public cloud, private cloud and self-hosted deployment, including Docker/Kubernetes on AWS, Azure, GCP or bare metal.formsflow.ai · 30 Sept 2026
Support: Public cloud support ranges from basic support on Go to advanced business support on Professional and priority SLA support on Enterprise.formsflow.ai · 30 Sept 2026
Usage limits: Public cloud Go allows up to 250 monthly submissions and Professional up to 2,500; Enterprise allows unlimited submissions, and the page says over-limit use does not immediately stop forms or workflows.formsflow.ai · 30 Sept 2026
Audience: The feature page describes the product for programmers, citizen developers and IT teams building forms and workflows for stakeholders.formsflow.ai · 30 Sept 2026
Maker: formsflow.ai is presented by AOT Technologies, which the about page says was founded in Victoria, British Columbia in 2011.formsflow.ai · 30 Sept 2026