FlowQi

FlowQi brings client work and day-to-day agency operations together, making it a strong fit for digital agencies coordinating delivery across teams. Its free tier is unusually open on users and work items, while paid features are split into separate per-user plans.

Overview

FlowQi combines CRM, projects, tasks, time tracking, resource planning and invoicing in one platform. Client records can hold custom fields, notes, linked work and follow-up reminders; projects can be tied to clients or used internally, with tasks shared across the team. That connected model is useful when account context and delivery work need to stay together, though teams seeking a specialist marketing or creative workflow may prefer a more focused tool.

One meaningful gap is CRM email synchronization: it remains on the roadmap, so FlowQi is not a fit for teams that require email activity to appear in the client timeline.

Key features

• CRM and project management: Client records connect contact details with notes, projects, tasks and reminders. Shared team tasks and internal projects extend the workspace beyond client-facing delivery.
• AI assistance: Hummy monitors work, flags risks and proposes actions for approval. Users can also connect Claude, ChatGPT or Cursor through MCP. Basic includes 1,000 calls per month; Core raises that allowance to 10,000. Deeper workflow automation is planned, so MCP access should not be mistaken for a complete automation suite.
• Time and resource planning: The separate Time & Resources plan includes timesheets, capacity planning, utilization dashboards, over-allocation alerts and project time budgets. These tools help teams track workload and budgets, but add a per-user cost.
• Billing: The Billing plan adds invoice creation and sending, payment tracking and reminders, VAT and tax management, and financial reporting. It suits teams wanting billing beside project work, but it is another separate purchase.
• Campaign and creative workflows: FlowQi supports campaign planning, content calendars, approval workflows and creative proofing, with limited guest access. That breadth can cover common agency coordination needs, although the limited guest access may constrain external collaboration.
• Security and data: FlowQi's measures include encryption in transit and at rest, access controls, multi-factor authentication options, logging, monitoring, backups and regular testing. EU customers contracting with its Dutch or international entities have data hosted in the EU/EEA; US entity customers use a US cluster. Its published GDPR Article 28 data processing agreement includes processor terms that apply automatically.

Pricing

FlowQi uses a freemium model. Basic costs nothing and supports unlimited users, contacts and organisations, projects and tasks, one Circle, 500 MB of storage and 1,000 MCP calls per month. That makes it a practical starting point for a team that can work within the storage cap and does not need paid modules.

Core costs €25 a month, billed monthly, and is priced per user for the whole workspace. Annual billing saves 20%. It includes 100 GB of storage, 10,000 MCP calls per month, Hummy AI and priority support. Core is the step up for teams needing more storage and AI capacity, but its per-user billing makes the total rise with team size.

Billing costs €25 a month per user, while Time & Resources also costs €25 a month per user. Since those are separate modules, teams needing both should account for both charges alongside any Core seats. The free trial lasts 14 days. Core includes priority support, and FlowQi says customers can get support from the people who built the product.

Platforms

FlowQi is available on the web and through an API.

Who it's for

FlowQi is aimed first at digital agencies, with an intended expansion to other service-led organisations. It is strongest for teams that want client records, project delivery and operational functions under one roof, and are comfortable buying time, resource or billing capabilities as needed. It is a weaker fit for teams that depend on synced email in CRM or need extensive guest access.

Pros and cons

• Pro: Basic permits unlimited users, contacts, organisations, projects and tasks, giving teams room to coordinate without a seat cap.
• Pro: CRM, shared project tasks, time planning and invoicing can sit in one platform, reducing the need to separate those workflows.
• Pro: EU/EEA hosting applies to EU customers contracting with FlowQi's Dutch or international entities, alongside a published GDPR Article 28 agreement.
• Con: Basic storage is capped at 500 MB, and its MCP allowance is 1,000 calls per month.
• Con: Billing and Time & Resources each cost €25 a month per user, so broad use can add up beyond Core.
• Con: CRM email synchronization remains on the roadmap, and guest access is limited.

Alternatives

For a broader shortlist, see Marketing Project Management Software and Creative Project Management Software.

• Atheer is worth considering for teams prioritizing content plans and a brand hub with client review links; its free plan lasts 30 days and is limited to one client and three seats.
• Lytho uses custom quotes based on organization needs, team size and configuration, making it an option for buyers seeking a tailored quote.
• Screendragon uses custom pricing with a once-off setup and training fee, so it suits buyers prepared to request a tailored quote and budget for onboarding.
• Adobe Workfront is a paid alternative with task automations, real-time insights, AI tools and resource management in its Select plan.
• Orangescrum offers a free plan capped at one user and one project; consider it if that smaller free workspace is sufficient.
• Opal is a paid web and iOS alternative.
• WorkTogethr has a free plan with three active clients, 15 active projects, 2 GB storage and 50 AI actions per month; it may suit teams whose needs fit those limits.
• Planable has web, iOS and Android apps and a free plan capped at 50 total posts, making it a relevant option for teams focused on social publishing.

Verdict

Choose FlowQi if you run a digital agency or similar service-led team and want client records, delivery work and operational tools connected, starting with a free plan that does not cap users or work items. The main reason to look elsewhere is the combination of per-user paid modules and missing CRM email synchronization; teams dependent on either should compare more focused alternatives.