ExpenseIn
ExpenseIn combines expense creation, approval, payment, and reporting in one system.
What ExpenseIn is
ExpenseIn combines expense creation, approval, payment, and reporting in one system. Employees can submit purchase, mileage, and time expenses, while the mobile app scans receipts and extracts key details. Approval tools include policy rules, multi-stage reviews, email alerts, and escalation. Expense cards draw on a shared company balance, support spend controls, and automatically record transactions as expenses. The mobile app uses Google Maps to calculate mileage distance and reimbursement. Listed integrations include AccountsIQ, Xero, Sage products, QuickBooks Online, NetSuite, and Microsoft Business Central. ExpenseIn also offers a REST API and SFTP file delivery, with developer documentation and specialist support for those connections. The product is available on web, Windows, iOS, Android, and through an API. ExpenseIn says it supports optional enforced two-step authentication, encrypts traffic, and stores passwords using a one-way cryptographic hash. It states that data is processed and stored in the UK with AWS, that it is GDPR compliant, and that it holds WCS certifications for ISO 9001 and ISO 27001. Pricing is on request; there is no free plan or free trial.
Good
- Captures receipts through its mobile app
- Supports multi-stage approvals and escalation
- Mobile app calculates mileage with Google Maps
- Available on iOS, Android, web, and Windows
- Offers REST API and SFTP file delivery
Watch out
- No free plan
- No free trial
- Pricing is on request
- ExpenseIn Card is available to UK and Ireland businesses
Who it suits
ExpenseIn suits employees, managers, and finance teams handling purchase, mileage, or time expenses. It also presents itself for volunteers and organizations managing one-off expenses.
Verdict
ExpenseIn covers expense capture, approval, payment, and reporting, with mobile receipt and mileage tools. Buyers will need to request pricing, and card availability is limited to businesses based in the UK and Ireland.
Plans and prices
From ExpenseIn's own pricing page, checked 7 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Advanced | Priced on request | Everything in Core · 0.50% Cashback · SSO · Multi-entity · Custom fields · Project coding · Corporate card data feeds · Enhanced reporting requirements |
| Complete | Priced on request | Everything in Advanced · 0.75% Cashback · Carbon reporting · Receipt verification · Vehicle duty of care · REST API · File delivery |
| Core | Priced on request | Unlimited expense cards · Mobile app · Receipt scanning · Advanced policies and approvals · Finance, HR and travel integrations · MFA · Mileage recording |
The facts
Each one read from ExpenseIn's own pages, with the date it was checked.
What it does
- API and file delivery
- ExpenseIn offers a REST API and SFTP file delivery, with developer documentation and support from API and SFTP experts.checked 7 Oct 2026
- Card availability
- ExpenseIn says its ExpenseIn Card is currently available to businesses based in the UK and Ireland.checked 7 Oct 2026
- Compliance and hosting
- ExpenseIn says it is GDPR compliant, stores and processes data in the UK with AWS, and holds WCS certifications for ISO 9001 and ISO 27001.checked 7 Oct 2026
- Expense capture
- Users can submit purchase, mileage and time expenses, and the mobile app scans receipts and extracts key details.checked 7 Oct 2026
- Expense cards
- Expense cards use a shared company balance, support spend controls and automatically capture transactions as expenses.checked 7 Oct 2026
- Expense management
- ExpenseIn combines expense creation, approval, payment and reporting in one system.checked 7 Oct 2026
- Integrations
- Listed integrations include AccountsIQ, Xero, Sage products, QuickBooks Online, NetSuite and Microsoft Business Central.checked 7 Oct 2026
- Mileage
- The mobile app uses Google Maps to calculate mileage distance and reimbursement.checked 7 Oct 2026
- Security
- ExpenseIn states that it supports optional enforced two-step authentication, encrypts traffic, and stores passwords using a one-way cryptographic hash.checked 7 Oct 2026
- Support
- Core includes email, chat and phone support, and ExpenseIn describes its support team as UK-based.checked 7 Oct 2026
- Target users
- ExpenseIn presents its product for employees, managers, finance teams and volunteers, including organizations managing one-off expenses.checked 7 Oct 2026
- Uptime
- ExpenseIn states that its uptime exceeds 99.99%.checked 7 Oct 2026
Where it runs
- Approvals and policies
- The platform supports automated policy rules, multi-stage approvals, email alerts and approval escalation.checked 7 Oct 2026
The company
- Company
- ExpenseIn is the trading name of Mobile Dynamics Ltd, which the company says was founded in 2015 and acquired by AccountsIQ in January 2025.checked 7 Oct 2026
- Founded
- 2015checked 28 Sep 2026
- Headquarters
- London, United Kingdomchecked 28 Sep 2026
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