EventRota
Summary
EventRota is rota and volunteer management software for coordinating staff and volunteers at events. Organisers can assign people to positions and shifts through a rota grid, using auto-fill, shuffle, drag-and-drop reassignment, or rotation sequences. Volunteers can set availability by shift, and the service can send reminder emails. Organisers can share documents, announcements, key contacts, venue maps, and position maps. Volunteers can view their rota, respond to invitations, check maps and updates, and use the service through a mobile browser or app. EventRota works on Android, iOS, and the web. Its free plan supports up to 10 people and 200 emails; paid plans are billed per event, starting at $30. Email support is included on every plan, with replies within one working day. If an event reaches its included email limit, sending pauses until an email top-up is added. The product is designed for one-off event workflows and is not intended for recurring schedules or timesheets.
Who it is for
EventRota suits organisers coordinating shifts and volunteers for one-off events. It is not intended for recurring schedules or timesheets.
What is good
- Build rotas with auto-fill and drag-and-drop.
- Volunteers can set shift availability.
- Share maps, announcements, and documents.
- Available on Android, iOS, and the web.
- Email support is included on every plan.
What to know first
- Free plan is limited to 10 people and 200 emails.
- Email sending pauses when an event reaches its limit.
- Not intended for recurring schedules or timesheets.
Verdict
EventRota brings rota building, volunteer availability, and event information together for one-off workflows. Check the people and email limits, especially if an event may need an email top-up.
EventRota plans and pricing
All plansCompared on event volunteer management software
- Free plan
- Yeseventrota.com
- Volunteer capacity
- 30 volunteerseventrota.com
- Shift scheduling
- Yeseventrota.com
- Automated reminders
- Yeseventrota.com
- Check-in and attendance
- Yeseventrota.com
- Custom signup forms
- Yeseventrota.com
Facts
- Purpose
- EventRota is rota and volunteer management software for coordinating staff and volunteers at events.eventrota.com · 2 Oct 2026
- Rota building
- Organisers can assign people to positions and shifts using a rota grid, auto-fill, shuffle, drag-and-drop reassignment, and rotation sequences.eventrota.com · 2 Oct 2026
- Availability
- Volunteers can set their availability by shift, and the service can send availability reminder emails.eventrota.com · 2 Oct 2026
- Event information
- Organisers can share documents, announcements, key contacts, venue maps, and position maps with volunteers.eventrota.com · 2 Oct 2026
- Volunteer tools
- Volunteers can view their rota, respond to invitations, set availability, see maps and updates, and access the service in a mobile browser or app.eventrota.com · 2 Oct 2026
- Integrations
- The privacy policy names Supabase for database and authentication infrastructure and Resend for transactional email delivery.eventrota.com · 2 Oct 2026
- Security
- The privacy policy says EventRota uses TLS encrypted connections, hashed passwords, and role-based access controls.eventrota.com · 2 Oct 2026
- Privacy
- The privacy policy says EventRota does not sell personal data or use it for advertising.eventrota.com · 2 Oct 2026
- Support
- Email support is included on every plan, with replies within one working day; users can also report problems from the in-app Help page.eventrota.com · 2 Oct 2026
- Email allowance
- If an event reaches its included email limit, sending pauses for that event until an email top-up is added.eventrota.com · 2 Oct 2026
- Intended users
- The product is designed for one-off event workflows and says it is not intended for recurring schedules or timesheets.eventrota.com · 2 Oct 2026
- Service status
- The terms state that EventRota does not guarantee uptime or continuous availability and that features may change.eventrota.com · 2 Oct 2026
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Sources
- eventrota.com/about· checked 2 Oct 2026
- eventrota.com/pricing· checked 2 Oct 2026
- eventrota.com/mobile-app· checked 2 Oct 2026
- eventrota.com/privacy· checked 2 Oct 2026
- eventrota.com/terms· checked 2 Oct 2026