EchoPilot

EchoPilot records meetings, lectures and voice notes on phones and computers, then turns them into searchable transcripts, structured minutes and source-linked answers. It is best for students, interviewers and professionals who want one record of in-person and online conversations without a meeting bot. The strongest case is its path from capture to traceable follow-up, while Free’s quotas and the missing Gmail and Google Chat destinations may rule it out for heavier or Google-centric workflows.

Overview

Recordings are made on the user’s device. On desktop, EchoPilot captures the microphone and meeting audio playing through the computer, covering online calls as well as in-person discussions without adding a bot participant. Its Meeting Minutes assemble a summary, timestamped notes, participants, key points, decisions, open questions, risks, action items, highlights and the full transcript. That combination is more useful for accountability than a transcript alone.

Transcript search lets you jump to a phrase and play the audio from that line. Corrections leave the original recording and text intact, so editing an error does not erase the source. Ask can query one recording, a recurring series or the entire library, with each answer showing its recording and timestamp. Ask is read-only: it retrieves evidence but does not alter records or perform tasks.

Key features

Capture and review

Audio-only, device-based recording suits lectures, interviews, client meetings and calls where a bot would be unwelcome. The 240-minute recording limit is ample for long sessions on plans that permit it, but Free also caps each recording at 60 minutes, making it a poor fit for lengthy classes or conferences.

Minutes and action cards

Minutes cover decisions, risks and open questions alongside action items and highlights, giving teams a practical post-meeting brief. Follow-up destinations include Todoist, Google Tasks and Calendar, Notion, Slack, Microsoft To Do, Outlook Calendar and Mail, Apple Reminders and Notes, WhatsApp and others. EchoPilot asks for approval before creating or sending anything, an important control when generated actions need human review. Gmail and Google Chat cannot be used as destinations.

Security and data handling

Traffic uses HTTPS, integration credentials are encrypted at rest, and production access follows least-privilege controls. EchoPilot says it does not sell user data, use content for advertising or train generalized machine-learning models. It makes no security certification claims, so organizations requiring formal certifications should verify their own requirements. Free retains source audio and full transcripts for 90 days; Pro keeps them as long as the meeting itself is retained.

Pricing

Free

The Free plan costs 0.00 USD. It includes 300 meeting minutes in the first 30 days, then 120 minutes every 30 days, with a 60-minute maximum per recording. Users get 20 Ask questions and 15 voice captures per month, while audio and full transcripts remain for 90 days. This is suitable for occasional lectures, interviews or light personal use, but recurring meetings can exhaust the allowance quickly and the retention window is finite.

Pro

Pro costs $11.99 a month, billed monthly, and can be cancelled anytime. The allowance rises to 1,800 meeting minutes every 30 days and four hours per meeting. Ask questions and voice captures are unlimited subject to fair use, and audio and transcripts remain while the meeting is retained. It fits regular individual users and professionals whose recordings exceed Free’s caps.

Company

Company uses custom pricing sized to the team. Every member receives Pro, plus a shared workspace, access roles, invitations and member management, and an audit log. Those controls make it the appropriate tier for teams that need governed collaboration rather than a single user’s archive.

Platforms

EchoPilot runs on Android, iOS, macOS, Windows and the web. The broad device coverage supports recording on a phone and reviewing or capturing computer audio on desktop. Its scope includes both in-person meetings and online calls.

Who it's for

Students can capture lectures and search them later; interviewers can preserve source audio while correcting transcripts; and client-facing professionals can turn calls into decisions and approved tasks. It is also useful for anyone managing recurring series across a growing archive. Choose another tool if you need Gmail or Google Chat actions, certified security claims, or substantially more than Free’s monthly minutes.

Pros and cons

• Pros: Device capture avoids a meeting bot; Minutes combine decisions, risks and actions with the full transcript; timestamped Ask answers provide an auditable path back to audio; approval is required before integrations create or send items; Pro offers four-hour meetings and 1,800 minutes per cycle.
• Cons: Free drops to 120 minutes per 30 days after its first month, limits recordings to 60 minutes and deletes source material after 90 days; Gmail and Google Chat are excluded destinations; Ask is read-only; Company pricing is custom; no security certification claims are made.

Alternatives

Browse the Meeting Recording Software category for more options.

• Bluedot is a better fit if you want a Chrome extension and a free allowance of five lifetime meetings, with a free trial.
• JotMe suits readers prioritizing live translation or real-time summaries, with 20 monthly minutes and five AI credits on Free.
• Notta offers 120 transcription minutes per month for one seat on Free and requires no credit card.
• Vylo is the alternative for unlimited meeting recording on its free plan, with searchable transcripts and 30-day retention.
• Geode is another free-plan option for Android, iOS, macOS and Windows users.
• Grain fits teams wanting bot-recorded meetings and a free Notetaker seat, with 45-minute meetings and 20 personal-email meetings.
• OpenWhispr is aimed at local-model users, offering unlimited local AI models and five hours of meeting recordings per month on Free.
• Read AI is worth considering if five meetings per month and 20-plus languages on a free plan meet your needs.

Verdict

EchoPilot is a strong choice for people who need bot-free recording, detailed minutes and answers that point back to exact audio moments across phone and computer. Pro is the practical tier for frequent users, while Company adds the governance a team needs. Look elsewhere if Google’s Gmail or Chat destinations are essential, if you need certified security assurances, or if Free’s retention and usage limits cannot support your archive.