Convoke

Overview

Convoke is event-management software for camps, retreats and conferences, bringing event sites, registration, payments and on-site administration together. It suits organizers who need medical and pickup information tied to attendee records, not just a way to sell places. Its strongest advantage is that breadth; its main trade-off is attendee-based pricing beyond 50 registrations, plus Stripe fees.

Key features

Drag-and-drop content blocks, live preview and custom pages let organizers shape both front and event pages without separating the site from registration. Forms can gather attendee details, emergency contacts, medical history and digital waivers, while conditional logic supports custom questions. That depth is useful for camps with varied enrollment requirements, but it is more than a simple ticketing workflow needs.

Stripe handles card payments, with full payment, deposits, installments, promo codes and sibling discounts. Parents can use accounts to manage registrations, check balances, pay and register for future events without re-entering information. That is convenient for returning families, though organizers should expect parents to create accounts rather than offer an account-free flow.

The health center tracks allergies, conditions, medications, daily schedules, incidents and health notes. Convoke says full medical profiles are restricted to nurses and admins, access is audit-logged, and check-in staff see allergy flags only. Tablet-friendly check-in supports attendee search, authorized-adult pickup and arrival and departure history. Together, those tools make Convoke a better fit for events where health and handoff details matter than a registration-only service.

Reports can be filtered, sorted, saved and exported to CSV, including reports on custom questions. One account can manage multiple organizations, each with separate sites, staff, registration and Stripe payouts. Overlapping events retain their own pages, capacities, pricing, forms and rosters, which is useful for operators running concurrent programs rather than forcing them into one shared event setup.

Pricing

Convoke’s pricing is based on registered attendees across events. Starter is free for up to 50 registered attendees and includes all features, but paid registrations still incur Stripe processing fees. It is the sensible starting point for small programs that can stay within the cap; the limit applies across events, so multiple smaller events do not each get a separate 50-person allowance.

Growth costs $3 per registered attendee for 51–150 attendees, plus Stripe’s standard processing fee. Scale costs $5 per registered attendee for 151 or more and adds priority support, also with Stripe fees. Growth suits organizers who cross the free threshold but remain within 150; Scale is for larger attendance or those who value priority support. The per-attendee basis means total cost rises with registrations, rather than staying fixed as enrollment grows. Convoke has no setup fees or contracts, and customers can cancel anytime.

Platforms

Convoke is web-based. Its check-in is tablet-friendly, but the platform listing does not establish a separate native mobile app.

Who it's for

Choose Convoke if you run camps, retreats or conferences and need registration, payment collection, health tracking and check-in in one workflow. It is especially relevant to organizations with recurring family registrations, multiple organizations or concurrent events. A small event can use the free plan, while larger operators should weigh the per-attendee charge and processing fees. It is a weaker fit for organizers who want guest registration without parent accounts or only need basic ticket sales.

Pros and cons

• Pro: Registration, health records, pickup authorization and check-in share an attendee workflow, reducing the need to separate enrollment from event-day administration.
• Pro: Conditional questions, saved CSV reports and separate configurations for overlapping events support more involved programs.
• Pro: The free tier includes all features up to 50 registered attendees, with no setup fees or contract commitment.
• Con: The 50-attendee free cap is across events, and paid tiers add a per-attendee charge as well as Stripe processing fees.
• Con: Parents need accounts, which may add friction for families who expect guest checkout.
• Con: Convoke is web-based, so it is not the choice for teams seeking a listed native mobile app.

Alternatives

Church Camp Management Software and Church Event Management Software are useful category lists for comparing options in those church-focused settings.

Choose Campzone if you want a free participant plan across Android, iOS and web. CampStack is worth considering when you want no monthly software subscription and are willing to process payments through Stackably, with processing fees applying. For church worship planning, MosesTab Worship Planning has a free plan with limits including one admin, one group and ministry, five events, three forms and 500 MB of storage.

MyVBS is a free web option for VBS registration, participant and volunteer registration, and event and group management. CampOrganizer uses usage-based pricing of €0.25 per participant per event or €1.00 per participant per day, with no fixed monthly subscription. If you prefer a quote-based option, CampSite uses demo or quote pricing. Campwise serves resident camps, day camps and conference centers in America and offers flexible monthly leasing. Sitelite has a free-events plan with no fee when tickets are free and a default cap of 100 confirmed registrants per event.

Verdict

Convoke is a strong choice for camp and retreat organizers who need health-aware registration, controlled medical access and practical check-in tools alongside payments. Its free all-feature plan makes it accessible for programs with up to 50 registered attendees, and its multi-organization and overlapping-event support suits more complex operators. Look elsewhere if guest checkout is essential or if per-attendee pricing and Stripe fees make larger enrollment hard to budget.