CheckFlow
CheckFlow is paid workflow software for turning recurring team processes into structured checklists.
What CheckFlow is
CheckFlow is paid workflow software for turning recurring team processes into structured checklists. It is primarily used by IT and HR teams at mid-size companies for onboarding, offboarding and compliance audits. A drag-and-drop designer arranges tasks and headings, adds data controls, assigns work and sets due dates. Templates can enforce task order, assign tasks automatically, calculate dynamic due dates, send notifications and recur. The Tasks Grid combines checklist and standalone tasks with filters, saved views, snoozing and bulk reassignment. Analytics report completion, cycle time and overdue work, with CSV, Excel and PDF exports. CheckFlow connects through Zapier, a REST API, webhooks and an MCP server. It offers web and API access, mobile access, document collection, training content, progress reporting and HRIS integrations.
Good
- Conditional logic and recurring checklists
- Tasks Grid supports saved views and bulk reassignment
- Analytics export to CSV, Excel or PDF
- Zapier connects to over 2,000 apps
- 14-day free trial available
Watch out
- No free plan
- Enterprise requires at least five users
- Business storage is 25 GB per user
- Primarily hosted in the United States
Who it suits
It suits IT and HR teams managing repeatable processes, especially onboarding, offboarding and compliance work. Teams needing workflow automation, reporting and integrations may find its feature set relevant.
Verdict
CheckFlow combines structured checklist design, automation, task management and reporting for recurring team workflows. Its paid plans and Enterprise minimum should be considered before choosing it.
Plans and prices
From CheckFlow's own pricing page, checked 4 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Business (monthly) | $10 a month | For Teams of Any Size · 25 GB file storage per user · Unlimited checklists, templates and guest users · per user/month |
| Enterprise (monthly) | $18 a month | Minimum of 5 users · Unlimited file storage · Includes all Business features · per user/month |
| Business (annual) | $108 a year | For Teams of Any Size · 25 GB file storage per user · Unlimited checklists, templates and guest users · per user/month; 108.00 USD per user/year |
| Enterprise (annual) | $194.40 a year | Minimum of 5 users · Unlimited file storage · Includes all Business features · per user/month; 194.40 USD per user/year |
The facts
Each one read from CheckFlow's own pages, with the date it was checked.
What it does
- Access controls
- Administrators manage users and permissions centrally, while checklist, task, template and Library folder access can be controlled through permissions.checked 4 Oct 2026
- Analytics
- Analytics can report checklist completion, cycle time and overdue work, with exports to CSV, Excel or PDF.checked 4 Oct 2026
- API
- The REST API exposes checklists, tasks, templates, team members, tags, data sets and analytics as JSON.checked 4 Oct 2026
- Automation
- Templates support conditional logic, enforced task order, automatic task assignments, dynamic due dates, notifications and recurring checklists.checked 4 Oct 2026
- Backups
- CheckFlow says it makes weekly full backups, differential backups every 12 hours, and transaction log backups every 5 to 10 minutes, with geo-replication.checked 4 Oct 2026
- Integrations
- CheckFlow offers a Zapier integration connecting to over 2,000 apps, along with a REST API, webhooks and an MCP server.checked 4 Oct 2026
- Intended users
- CheckFlow says it is primarily used by IT and HR teams at mid-size companies for recurring processes such as onboarding, offboarding and compliance audits.checked 4 Oct 2026
- Notable limits
- Enterprise requires at least five users; Business includes 25 GB of file storage per user, while Enterprise includes unlimited file storage.checked 4 Oct 2026
- Purpose
- CheckFlow turns recurring team processes into structured, trackable checklists with assigned tasks, due date rules and conditional logic.checked 4 Oct 2026
- Security
- The service is hosted primarily on Microsoft Azure in the United States, uses TLS 1.2 or above for web connections, and offers EU data residency on request.checked 4 Oct 2026
- Support
- Support is available by email and live chat, and the help page says email inquiries receive a response within 24 hours.checked 4 Oct 2026
- Task management
- The Tasks Grid combines checklist and standalone tasks and supports filtering, saved views, snoozing and bulk reassignment.checked 4 Oct 2026
- Template designer
- The drag-and-drop designer lets users arrange tasks and headings, add data controls, assign tasks and set due dates.checked 4 Oct 2026
The company
- Founded
- 2019checked 28 Sep 2026
- Headquarters
- London, United Kingdomchecked 28 Sep 2026
Money
- Trial
- The pricing FAQ describes a 14-day free trial, and says customers can contact CheckFlow to request an extension.checked 4 Oct 2026
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