Zerix Compliance

Overview

Zerix Compliance is the compliance component of a modular facilities-management platform, built for teams responsible for building records and follow-up work. It suits organisations managing complex, safety-critical estates that want compliance and maintenance workflows connected. Its strength is the breadth of that shared system; its trade-off is a custom-scoped purchase rather than a straightforward package.

Key features

The Compliance product tracks certificates, expiry dates, evidence and actions by building and category. A dashboard separates compliant, expired, due and missing records, helping estate teams see where attention is needed instead of treating every document as an equal priority. Version and approval history and a user-action audit trail add useful accountability when records change.

Zerix AI Assistant uses OCR and natural-language analysis to extract obligations, expiries and risks from certificates, RAMS, inspection reports and technical documents. It recommends actions and cites source material, and can cross-reference documents against UK regimes including BS 7671, LOLER, PSSR, COSHH, gas safety and fire safety regulations. That can help teams triage large document sets, but it does not remove the need for competent review of compliance decisions.

The wider CAFM product brings helpdesk and work orders, planned preventative maintenance, asset management, a forward maintenance register, technician access and contractor governance into the same platform. Its PPM schedules integrate with SFG20, giving maintenance teams a route to align regimes with industry-standard specifications. Mobile technicians can update jobs, attach photo evidence, sign off work and change statuses through an offline-tolerant interface, a practical advantage for estates where connectivity is unreliable.

Other modules extend the workflow: Audit & Forms supports configurable templates and pre-built engineering and statutory forms, with actions generated from defects and non-conformances. Zerix Contracts lets users query uploaded FM contracts in plain English and returns answers citing the relevant clause, schedule and page. Together, these make Zerix more compelling for organisations seeking connected estate operations than for buyers wanting certificate tracking alone.

Security measures include EU Ireland-region hosting, AES-256 encryption at rest, TLS in transit, 2FA, RBAC and Row-Level Security. Automated encrypted daily backups are retained for 30 days in the same region. Zerix states alignment with UK GDPR, ISO 27001 principles and OWASP Top 10 standards. The company says deployment can take weeks and supports bulk CSV import and AI-assisted document ingestion, which may ease migration, though the rollout still needs to be scoped.

Pricing

Zerix uses a paid model with custom pricing. Prospective customers are invited to discuss scope, pricing and rollout in a live demo using example data. This suits estates whose requirements span multiple modules and need a tailored deployment, but buyers looking to compare fixed per-seat or per-property costs will need to get a quote before judging fit. The contact team usually responds within one working day.

Platforms

Zerix supports Android, iOS and web. Mobile access is especially relevant to technicians carrying out jobs and recording evidence in the field; the web platform supports broader estate and compliance workflows.

Who it's for

Zerix is aimed at safety-critical UK estates, including NHS trusts and healthcare property, education, nuclear, utilities, logistics, hospitality, property management, and business and industry. It is the stronger fit when certificate oversight needs to connect to maintenance, contractor or audit work. A smaller landlord or team needing only a simple compliance register may find the broader CAFM scope more than it needs.

Pros and cons

Pros

• Certificate status, evidence, actions and audit history are organised by building and category, making gaps and changes easier to follow.
• AI document analysis cites source material and cross-references UK regimes, helping teams surface obligations across varied technical records.
• Compliance, maintenance and technician workflows share one data model, with SFG20 integration for PPM schedules.
• Offline-tolerant mobile work updates support photo evidence and sign-off where field connectivity is limited.

Cons

• Custom pricing means buyers cannot assess cost from a published package before engaging with Zerix.
• The platform spans five products and twelve modules, so organisations seeking only certificate tracking should weigh whether the wider system justifies the scope.
• Deployment is described in weeks, so it is not an instant setup for teams needing immediate migration.

Alternatives

For a property-focused shortlist, see Property Management Compliance Software.

• ComplyLet is the alternative to consider for a free, property-focused option: its Early access plan is free and includes unlimited properties and documents, compliance tracking, email reminders, and mortgage and insurance tracking. It supports iOS and web, rather than Zerix's broader Android, iOS and web platform mix.
• Spacewell is another paid option, with Android, iOS, web and API support; its Workplace, Energy and Asset Ultimate plans have no stated prices.
• ULTRUS Records for Buildings is a paid alternative for buyers considering a web- and API-based product.
• Property Inspect is worth considering when a free trial and published entry pricing matter: its Solo plan costs $49 a month for one user and 100 properties, with limited inspections, branded reports and email support. It supports Android, iOS, web and API.
• CloudSafe is a paid, web-based alternative with a free trial.
• Lettable may suit smaller portfolios seeking published monthly pricing and AI queries: its Solo plan is £19 a month for up to three properties and 20 AI assistant queries a day; its Pro plan is £49 a month for up to 25 properties and 100 daily queries. It is web-based.
• True Compliance is a web-based paid option with property-count tiers, including Tier 2 at from $35,000 (priced on request) for 5,000–10,000 properties and Tier 3 at from $49,500 (priced on request) for 10,000–17,000 properties.
• Auregis 2 Comply is a web-based paid alternative with no free trial; its Professional plan starts at A$2,250 a year for up to 500 properties and eight core compliance modules.

Verdict

Zerix Compliance is best for organisations managing safety-critical estates that want certificate oversight tied to AI document review, maintenance and field operations. Its main reason to choose it is that breadth on a shared platform; its main reason to look elsewhere is the need to establish scope and price directly, especially if certificate tracking alone is the goal.