XaitProposal
XaitProposal is proposal and contract software for teams preparing technical proposals, commercial offers, and responses to RFPs.
What XaitProposal is
XaitProposal is proposal and contract software for teams preparing technical proposals, commercial offers, and responses to RFPs. A guided questionnaire and shared content library help assemble custom documents, while semantic and lexical search finds material relevant to a writer’s intent. XaitAssistant can adapt suggested wording to a target client’s tone and language level. The library can hold reusable administrative documents, processes, methodologies, CVs, visuals, and equipment sheets. Templates and automated formatting produce branded proposals and bids, and teams can co-author in the cloud with comments and replies inside documents. Contract tools cover templates, automatic layout, and clause management. Xait says customer content stays within its client instance, follows inherited permissions, and is not used to train global or third-party models. AI suggestions draw on authorized content and provide one-click access to their source and its freshness. The product page names ISO 27001:2022, DORA, the AI Act, and GDPR in its cybersecurity compliance statement. Pricing is on request.
Good
- Guided questionnaire builds custom proposals from a content library.
- AI search can find knowledge by writer intent.
- Co-authoring includes real-time comments and replies.
- AI suggestions link to authorized sources and their freshness.
- Includes contract templates and clause management.
Watch out
- Pricing is available on request.
- Specific integrations are not named.
Who it suits
It suits organizations handling complex, high-impact proposals or frequent RFP responses. Teams looking for reusable content, collaborative drafting, and branded documents may find its tools relevant.
Verdict
XaitProposal brings proposal assembly, reusable knowledge, collaboration, and contract tools into one product. Prospective customers need to contact Xait to discuss pricing and arrange a demo.
Plans and prices
From XaitProposal's own pricing page, checked 20 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| XaitProposal | Priced on request | Enterprise subscription tiers vary by users, features, deployment and customization · Pricing available upon request |
The facts
Each one read from XaitProposal's own pages, with the date it was checked.
What it does
- AI data isolation
- Xait says customer data remains confined to the customer instance and is not used to train public or third-party models.checked 20 Oct 2026
- AI permission inheritance
- The AI engine inherits existing permissions so users can query only content they are authorized to read.checked 20 Oct 2026
- AI search
- Its search engine combines semantic and lexical search to find relevant knowledge base content based on the writer’s intent.checked 9 Oct 2026
- AI writing assistant
- The product includes an AI assistant for drafting and improving proposal text.checked 20 Oct 2026
- API
- Xait describes its SaaS solution as connectable to everyday tools through an API.checked 20 Oct 2026
- Automatic formatting
- Templates and automated layout produce on-brand documents while reducing manual formatting work.checked 20 Oct 2026
- Co-authoring
- Teams can edit the same documents simultaneously through cloud collaboration.checked 20 Oct 2026
- Collaboration
- Teams can co-author in the cloud, with real-time comments and replies inside documents.checked 9 Oct 2026
- Compliance
- The product page names ISO 27001:2022, DORA, the AI Act, and GDPR in its cybersecurity compliance statement.checked 9 Oct 2026
- Compliance claims
- The product page cites ISO 27001:2022, DORA, the EU AI Act and GDPR compliance.checked 20 Oct 2026
- Contract management
- A contract-management capability provides templates, automatic layout and clause-management tools.checked 20 Oct 2026
- Contract tools
- The product includes contract management with templates, automatic layout, and clause management tools.checked 9 Oct 2026
- Custom branding
- Yeschecked 20 Sep 2026
- Documentation and support
- GetApp lists email/help-desk support, a knowledge base, in-person and live-online training, webinars, documentation and videos.checked 20 Oct 2026
- Document output
- Templates and automated formatting are used to produce proposals and bids aligned with a company’s brand.checked 9 Oct 2026
- Gartner product description
- Gartner describes structured document assembly, collaboration, version control, templates, workflow automation and approval tracking.checked 20 Oct 2026
The company
- Company customers
- Xait says it serves more than 300 clients and over 70,000 users worldwide.checked 20 Oct 2026
- Company founded
- LinkedIn and Gartner list Xait's founding year as 2000.checked 20 Oct 2026
- Company headquarters
- LinkedIn and Gartner place Xait headquarters in Stavanger, Norway.checked 20 Oct 2026
- Company legal name
- Crunchbase identifies the legal entity as Xait AS.checked 20 Oct 2026
- Company ownership
- Crunchbase lists Xait as acquired by Main Capital Partners.checked 20 Oct 2026
- Company size
- LinkedIn lists Xait as a privately held software company with 51–200 employees.checked 20 Oct 2026
- Founded
- 2000checked 28 Sep 2026
Where it runs
- GetApp feature feedback
- Users rate version control 4.8/5, proposal generation 5.0/5, automatic formatting 4.4/5 and document management 4.1/5.checked 20 Oct 2026
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