WaiverForever

Overview

WaiverForever is a waiver-form and signature service for organizations that need to collect, find, and retain signed records across web and in-person workflows. It suits businesses that want flexible signing options and mobile offline capture, but submission-based charges and low entry-tier limits make usage volume an important buying consideration.

Founded in 2011 and headquartered in Seattle, WaiverForever serves use cases spanning fitness, beauty, sports, tattoo studios, tourism, rentals, events, clinics, and nonprofits. Compare it with other options in Digital Waiver Software or, for gym-focused choices, Gym Waiver Software.

Key features

Forms, signatures, and offline work

A no-code drag-and-drop builder with custom fields gives teams control over the information they collect. AI-generated templates and PDF conversion can shorten setup when a business is starting from an existing form, though organizations with strict form requirements should still review the resulting online version before using it.

Customers can sign from a browser link, website widget, email link, mobile app, or kiosk. That range accommodates both remote collection and on-site intake. The iOS and Android apps also capture signatures offline and sync waivers after a device reconnects, a practical advantage at locations with unreliable connectivity. License barcode scanning on those apps can fill personal information from U.S. driver’s licenses; that convenience is specific to U.S. licenses.

Records, integrations, and controls

Search, waiver review, customer management, analytics, and CSV or PDF exports help staff retrieve and use completed records rather than treating the service as a signature inbox. Named integrations include Zapier, Mailchimp, Constant Contact, Dropbox, Google Drive, MindBody, and BOOKER, with API and webhook access for other connections. Integrated payment processing supports multiple gateways.

The company says waivers are encrypted and backed up. It states that the service is ISO 27001 certified and GDPR compliant, and that it complies with the U.S. ESIGN Act, UETA, eIDAS, and CCPA. SOC 2 Trust Service Principles support is provided through a compliance solution for Enterprise customers.

Pricing

WaiverForever is freemium. The Starter Plan is free, with 20 free submissions per month, basic features, and signup without a credit card. It is a useful way to begin at low volume, but the monthly cap makes it a poor fit for a busy operation.

Essential costs $19 a month (billed $19.00/mo). It includes one offline device, three templates, zero team users, two integrations, the first 50 submissions free, and 1GB of storage. The lack of team users and single offline device suit a solo operator better than a staffed, multi-device business.

Standard costs $39 a month (billed $39.00/mo). It raises capacity to 10 offline devices, 25 templates, seven team users, six integrations, and 10GB of storage, while retaining the first 50 submissions free. This is the more balanced tier for a small team that needs shared access and several signing stations.

Scale costs $129 a month (billed $129.00/mo). It provides 70 offline devices, unlimited templates and integrations, 25 team users, 50GB of storage, the first 50 submissions free, and a 15% usage-charge discount. Its higher seat and device allowances target larger operations; the discount reduces but does not remove usage charges.

Paid plans charge for submissions after the first 50 each month, so the monthly subscription is not the whole cost at higher volume. Businesses exceeding 20,000 submissions per month are asked to contact the company for custom pricing. Plans can be cancelled at any time, and the pricing page advertises a 30-day satisfaction guarantee.

Platforms

WaiverForever supports Android, iOS, web, and API access. Mobile apps enable offline signing and barcode scanning; kiosk mode, guardian signing, automated reminders, and data export are also supported. The mix is useful for businesses that collect waivers both online and at physical locations, while actual offline-device allowances depend on the paid tier.

Who it's for

WaiverForever is a strong fit for venues and service businesses that need multiple ways to collect signatures, searchable records, and occasional or regular offline intake. Fitness businesses, rental operators, event organizers, clinics, and similar organizations can benefit from its varied workflows and integrations. It is less compelling for a high-volume business that needs predictable costs, or a team that needs multiple offline devices and staff accounts on the cheapest paid tier.

Pros and cons

• Pros: Multiple signing routes, kiosk support, and offline mobile capture cover both remote and on-site collection.
• Pros: Search, customer management, analytics, waiver review, and CSV or PDF export support ongoing record handling.
• Pros: Free tier offers 20 submissions monthly without requiring a credit card, allowing a small operation to start without a subscription.
• Cons: Paid plans charge for submissions beyond the first 50 monthly, which can make costs less predictable as volume rises.
• Cons: Essential has no team users and only one offline device, limiting its usefulness for staffed locations.
• Cons: Starter is capped at 20 submissions monthly, so it will not sustain a busy operation.

Alternatives

Consider WaiverFile if a booking-fee model is preferable to WaiverForever’s subscription tiers: its Booking plan has no monthly fee but adds a 6% booking fee, rounded up to the nearest whole dollar, plus separate Stripe processing fees.

CleverWaiver is another freemium option, with a BASIC plan at $9.99 a month for 70 waivers monthly, one template, and 20 cents per extra waiver; it may suit a buyer whose needs fit that stated quota and template count.

Choose ClickWaiver if its Pro plan’s stated combination of unlimited waivers and templates, three users, one location, white-labeling, API and webhooks, AI generation, and distribution channels better matches your requirements.

WaiverDrop offers a free Starter plan with 10 waivers per month, unlimited templates, document packets, kiosk and touchless modes, and webhooks; it is worth comparing for a low-volume business that values those features.

Happy Waiver is a freemium alternative with a Cent plan starting at $5 a month.

Smartwaiver is a paid alternative with a free trial, while WaiverElectronic is a paid alternative with a free trial.

WaiverKit has a free web-only plan with one template, 30 signed waivers per month, WaiverKit branding, and PDF export, an option for a browser-based workflow with a larger stated free allowance than WaiverForever’s.

Verdict

WaiverForever is best for businesses that need adaptable waiver collection, offline mobile signing, and organized records across more than one workflow. Its strongest reason to choose it is the combination of signing flexibility and record-management tools; its main reason to look elsewhere is the submission-based cost above 50 monthly, especially when volume is difficult to forecast.