TutorHive

TutorHive is a tutoring administration platform for tutors and education organizations that already have students. It is strongest for practices that want scheduling, records and parent access in one place; its free plan’s two-student cap makes it a narrow fit for ongoing use.

Overview

This is management software, not a marketplace for finding tutors or students. It brings teaching administration together, but the choice between plans matters: Free is limited to two students and one invoice a month, while Pro is the practical starting point for a solo tutor who needs room to grow.

Key features

Recurring sessions and a calendar designed to prevent double-booking help tutors organize regular lessons. Student profiles can hold goals, progress notes, attendance and session history, which gives a tutor a useful record of each learner over time. Homework tracking adds to that teaching workflow.

Invoicing and Stripe and PayPal integrations support payment collection. TutorHive says payments go directly to the tutor with zero commission. Video sessions use tutors’ own Zoom, Voov Meeting or ClassIn accounts; TutorHive stores the meeting link and says it does not access or record sessions. That separation suits tutors who prefer to keep calls in tools they already use.

The parent portal shares attendance, notes, homework and certificates in 10 languages, reducing the need to relay every update manually. It is excluded from Free, so tutors who want parents to access those materials need a paid plan. TutorHive advertises human email support with a response within 24 hours and support in 10 languages.

Pricing

Free Forever — free. It includes up to 2 students, a basic calendar, homework tracker, global holidays and 1 invoice per month. It is suitable for a tutor trying the core workflow with a very small roster, but the invoice cap and excluded features make it unsuitable as a full-featured setup. Free also excludes session packages, parent portal, whiteboard, certificates, and goal or mood tracking.

Pro — $14 a month, billed Monthly. It includes unlimited students for 1 tutor, full scheduling, invoicing and payments, parent portal, booking website, and Zoom, Voov and ClassIn integration. This is the clearest fit for an independent tutor who has outgrown Free or needs parent access and payment tools. It covers one tutor, so it is not the team plan.

Agency — $29 a month, billed Monthly. For up to 25 tutors, it includes everything in Pro plus tutor and staff management, payroll tracking, admin dashboard, priority support and custom domain. The stated price is 49 USD per month for 26–50 tutors; for 50+ tutors, pricing is custom. TutorHive states a 12-month price lock and at most a 10% annual increase with 60 days’ notice. This tier is aimed at organizations managing a team rather than a solo practice.

A 7-day trial is offered. TutorHive’s agency price protections are relevant to organizations planning around recurring costs; the Free plan’s strict student and invoice caps are the main constraint for anyone hoping to stay on the no-cost tier.

Platforms

TutorHive supports Android, iOS and web. Its mobile access is described as a PWA, with instructions to add it to an iPhone home screen through Safari or an Android home screen through Chrome.

Who it's for

TutorHive suits professional tutors and educational organizations that already have learners and want to coordinate lessons, records, billing and parent communication. Pro fits a solo tutor needing unlimited students, while Agency is the relevant tier for a tutoring operation with multiple tutors. It is not the right choice for someone seeking a service to match them with a tutor or students.

Pros and cons

• Pros: Scheduling, student records, homework and invoicing are combined, which can reduce the need to manage those routine tasks across separate tools.
• Pros: The parent portal shares several learner updates in 10 languages, and payment integrations are described as commission-free for tutors.
• Pros: Agency pricing covers team administration and includes a 12-month price lock with a capped annual increase and notice period.
• Cons: Free is capped at two students and one invoice monthly, and omits several features, so it is unlikely to support a growing tutoring practice.
• Cons: Pro covers only one tutor; organizations need Agency for tutor and staff management.
• Cons: Video calls rely on tutors’ own accounts rather than a TutorHive-hosted meeting service.

Alternatives

Consider TuitionDesk if a larger free student cap and broad device support matter more: its free plan allows up to 10 students and includes unlimited batches, fees, EMI, attendance, sessions and teacher login, across Android, iOS, Linux, macOS, web and Windows.

TutorOne is another freemium option for Android, iOS and web, with a free plan for 1 tutor, 15 students and unlimited sessions; it also offers a free trial.

Tutitor may suit readers prioritizing an unrestricted free allowance: its free plan includes unlimited students, lessons and invoices, no usage limits and a 15 GB library, on Android, iOS and web.

Tutr Desk offers a free plan for up to 10 students with attendance tracking, fee management, scheduling and WhatsApp reminders, on Android, iOS and web.

Tutorbase is worth considering if avoiding a monthly subscription is the priority: its Free Core has no monthly subscription and includes all features, with a 1% fee when invoicing through the system.

Spoteca is web-only and offers a free plan with all features for up to 10 billable enrollments, with no credit card required.

TutorFlit is a web option whose free Starter plan supports up to 5 students and 5 sessions per month.

GuruDesk offers a web-based free plan for solo teachers with up to 30 students.

Browse the Tutoring Center Software list for more options.

Verdict

TutorHive is a sound fit for tutors and education teams that want scheduling, records, billing and parent access coordinated in one platform. Pro is the sensible choice for a solo tutor who needs more than the tightly capped free tier; teams can move to Agency for staff tools and multi-tutor capacity. Look elsewhere if a useful free roster is essential or if you need a marketplace to find students or tutors.