Track Star Fleet Fuel Management

Track Star Fleet Fuel Management is fleet software that matches fuel-card transactions with vehicle and equipment location, operating time, and costs. It suits organizations managing fuel across fleets—from small operators to enterprises—and is strongest when fuel records need to be checked against asset activity. Its reliance on fuel-card provider feeds means transaction checks are not necessarily immediate.

Overview

Rather than requiring a new fuel-card provider, Track Star imports transactions from a customer’s existing provider and compares each purchase with the asset’s recorded location at that time. GPS data is live, but card transactions arrive on the provider’s feed cycle, so discrepancies may surface within days of a swipe. That delay is worth considering if a fleet needs same-day review of fuel purchases.

Track Star presents fuel as part of broader asset management: fuel costs sit alongside parts and labor on an asset record, while operating reports distinguish idle time and power take-off (PTO) from drive time. Fuel tracking can include rented or leased equipment when the unit reports into Track Star.

Key features

Transaction checks and cost records

The software can flag purchases at locations that do not match the asset’s position, purchases above recorded tank capacity, fueling outside shift windows, and purchases away from approved sites. These checks give fleet managers concrete exceptions to investigate rather than just a stream of transactions. Their usefulness depends on transaction feeds and the accuracy of asset and operating records.

Recording fuel alongside parts and labor makes it possible to assess cost per asset, which is more useful for fleet-level cost review than fuel totals alone. Track Star also supports spend controls, fuel-card transaction importing, and odometer tracking.

Operating time and integrations

Reports track PTO hours, idle time, and engine runtime against distance, with filters for groups and reporting periods. This separation can help managers distinguish fuel use associated with stationary work from time spent driving; group and period filters make comparisons across assets or time more practical.

Track Star supports JSON, XML, and SOAP data exchange, as well as custom integrations and compatibility with QuickBooks and SAP. Its listed OEM integrations include Ford Pro, GM, Stellantis brands, Tesla, Toyota, JLG, CAT, Volvo, Komatsu, CASE, and John Deere. This breadth is relevant to fleets combining different vehicle and equipment makes, though the available facts do not describe the scope of each connection.

Security and location data

The company says information is encrypted in transit and at rest, access is restricted to authorized personnel, and regular security audits are conducted. When organization tracking is enabled and the user grants the required device permission, the mobile app can collect background location every two minutes. That tracking cadence may be useful for fleet visibility, but organizations should account for its location-data implications when setting up mobile access.

Pricing

Track Star is paid software with custom pricing. There are no published plan prices or plan-level feature breakdowns to compare, so organizations should confirm the quote and the appropriate access option with the company before deciding whether it fits their budget.

Track Star describes the software as SaaS that works out of the box without upfront or ongoing IT involvement. That deployment approach may suit teams seeking to avoid managing infrastructure, but the company does not state pricing terms or contract details here.

Platforms

Track Star lists Android, iOS, web, and API access. Track Star Enterprise, Track Star Pro, and Track Star EAM have browser access; the login page also describes mobile app access for Enterprise and EAM. Mobile access therefore depends on the product option, rather than being described uniformly across all three. For app access problems, the company directs users to submit a support ticket and lists +1 800-661-3515.

Who it's for

Track Star identifies government, utilities, public safety, equipment rental, education, commercial businesses, construction, and field services among the sectors it serves. Its stated range runs from small fleets to organizations with thousands of assets. It is a stronger fit for operators who want fuel exceptions tied to locations, shifts, and asset costs than for buyers seeking a standalone card product with a published price.

Pros and cons

Pros

• Keep existing fuel cards: importing provider feeds avoids making a card-provider switch a prerequisite.
• Exceptions have operational context: location, tank-capacity, shift-window, and approved-site checks can focus review on purchases that warrant attention.
• Fuel sits in the asset-cost picture: fuel appears alongside parts and labor, supporting cost-per-asset assessment.
• Broad integration options: API formats, custom integrations, business-software compatibility, and listed OEM connections can suit mixed fleets.

Cons

• Transaction checks can lag: provider feed timing means mismatches may take days to appear, despite live GPS data.
• Custom pricing complicates comparison: buyers cannot compare published plan prices or stated plan limits before requesting a quote.
• Mobile access varies by product: browser access is described for Enterprise, Pro, and EAM, while mobile access is described for Enterprise and EAM.

Alternatives

Compare fuel management software if you want to consider the category more broadly.

• Geotab is another paid option with Android, iOS, Linux, web, Windows, and API platforms; its GO Plan includes fuel monitoring alongside safety, compliance, and maintenance features.
• link2pump is another paid option for Android, iOS, and web.
• FuelCloud is paid, with subscription billing options from monthly through annual and pricing determined by the number of CloudBoxes.
• Coast may suit readers comparing published per-user and monthly pricing: Cards and expense management is $4 a month, billed per active user, and Bill Pay is $99 a month, billed monthly.
• Eurowag Fuel Management is another paid Android, iOS, and web option with quote-based pricing.
• AtoB Fleet Fuel Cards is a paid card-focused alternative with a $3 per active card per month Unlimited plan and a $35 account set-up fee.
• Multi Service Fuel Card offers a free plan alongside a paid account with program-maintenance, transaction, and money fees.
• Corpay One Fuel & Fleet Cards charges $59 a month per account with nine or fewer active cards, and free per account with ten or more active cards.

Verdict

Track Star is a sound choice for fleets that want to reconcile existing fuel-card activity against asset location and operating patterns, then connect fuel costs to broader asset costs. Its exception checks and mixed-fleet integration breadth are the main reasons to choose it. Look elsewhere if transaction review must be immediate, or if a published price and clearly stated plan limits are central to the buying decision.