StudioFlow
StudioFlow is web-based studio management software for photographers and videographers, covering client inquiries, quotes, contracts, questionnaires, schedul…
What StudioFlow is
StudioFlow is web-based studio management software for photographers and videographers, covering client inquiries, quotes, contracts, questionnaires, scheduling, editing tasks, galleries, and invoicing. Its inbox syncs inquiries, filters spam and marketing, and lets users create projects or tasks from a message. Tasks can be assigned and prioritised with due dates and subtasks. Studios can build offers from a pricing catalog, adjust line items and discounts, and send contracts for client acceptance through timestamped links. Two-way Google Calendar sync, team notifications, and double-booking warnings support scheduling. Customisable, password-protected galleries let clients browse, select favourites, and download files. Invoicing includes deposits and final bills, automatic VAT, payment tracking, overdue reminders, and Swiss QR-bill format; card and SEPA payments run through Stripe. Role-based access and in-app chat support team collaboration. Client pages, emails, and the team app are available in seven languages. StudioFlow is headquartered in Zürich and describes itself as particularly suited to European studios. There is a 30-day trial and no free plan.
Good
- Combines inquiries, projects, client galleries, and invoicing
- Contracts can be accepted through timestamped links
- Two-way Google Calendar sync
- Invoices include automatic VAT and Swiss QR-bill format
- Team access uses roles
Watch out
- No free plan
- Web is the only listed platform
- Stored photo and video files are not an archival backup service
Who it suits
StudioFlow is for photography and videography studios managing client work, scheduling, galleries, and billing. Its VAT handling and Swiss QR-bill invoicing are highlighted for European studios.
Verdict
StudioFlow covers client work from inquiry through delivery and billing, with collaboration and scheduling tools for studios. Its European billing details may be particularly relevant to studios that use VAT and Swiss QR-bills.
Plans and prices
From StudioFlow's own pricing page, checked 8 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Starter | 18 CHF a month | 200 GB storage · Up to 5 team members · Every feature included · Annual option: CHF 14/month; billed CHF 168/year |
| Studio | 29 CHF a month | 2 TB storage · Up to 15 team members · Every feature included · Annual option: CHF 24/month; billed CHF 288/year |
| Agency | 37 CHF a month | 4 TB storage · Unlimited team members · Extra storage: CHF 8 / TB · Every feature included · Annual option: CHF 30/month; billed CHF 360/year |
The facts
Each one read from StudioFlow's own pages, with the date it was checked.
What it does
- Calendar integration
- StudioFlow offers two-way Google Calendar sync, team notifications and double-booking warnings.checked 8 Oct 2026
- Client galleries
- Users can publish customisable, password-protected galleries where clients browse, select favourites and download files.checked 8 Oct 2026
- Hosting and subprocessors
- The application and database are hosted by Hetzner in Germany, while uploaded files, galleries and backups use Backblaze B2 in the Netherlands; transactional email and payment processing use US providers under GDPR safeguards.checked 8 Oct 2026
- Inbox and tasks
- The studio inbox syncs inquiries, supports one-click project or task creation, and can filter spam and marketing; tasks can be assigned and prioritised with due dates and subtasks.checked 8 Oct 2026
- Intended customers
- The maker describes StudioFlow as built particularly for European studios and highlights VAT handling and Swiss QR-bill invoicing.checked 8 Oct 2026
- Invoicing
- StudioFlow generates deposit and final invoices with automatic VAT, Swiss QR-bill format, payment tracking and overdue reminders.checked 8 Oct 2026
- Languages
- The product says client pages, client emails and the team app are available in seven supported languages.checked 8 Oct 2026
- Payments
- Card and SEPA payments run through Stripe, and Swiss invoices can include a QR-bill payment section in the PDF.checked 8 Oct 2026
- Product
- StudioFlow is studio management software for photographers and videographers, combining client inquiries, quotes, contracts, questionnaires, scheduling, editing tasks, galleries and invoicing.checked 8 Oct 2026
- Quotes and contracts
- Users can build offers from a pricing catalog, apply flexible line items and discounts, and generate contracts that clients accept through a timestamped link.checked 8 Oct 2026
- Security
- The terms state that data in transit is encrypted with TLS, database backups are performed daily, and stored photo and video files have provider-level bucket versioning; StudioFlow says this storage is not an archival backup service.checked 8 Oct 2026
- Support and migration
- The maker offers free client-list migration for founding studios, plus a direct WhatsApp line to the founder and help setting up studio data.checked 8 Oct 2026
The company
- Headquarters
- Zürich, Switzerlandchecked 28 Sep 2026
- Team collaboration
- Studios can invite photographers, editors, cullers and bookkeepers with role-based access and use in-app chat for team conversations.checked 8 Oct 2026
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