Stoodio

Stoodio is studio management software for photographers and videographers who need one place to handle bookings, projects, clients, and payments. It is best suited to solo creators starting with a free plan and adding paid coordination or equipment tools as needs grow. Its broad free booking and finance toolkit is compelling, though team features and gear tracking cost extra.

Overview

Stoodio brings client self-booking, project tracking, scheduling, client records, and financial administration into a single workflow. A public booking portal and unlimited bookings on the free plan make it useful for creators who want clients to arrange sessions without a booking cap. Once a booking is made, project status updates track shoots, editing, and delivery, while client, contract, and project details stay together in the CRM.

The combination is practical for a small studio that wants to manage work from inquiry through payment. Automatic reminders and a studio calendar support day-to-day scheduling; finance and expense tracking, payment tracking, and professional invoices address the administrative side. The trade-off is that team coordination and equipment organization are separate purchases rather than part of the free core.

Key features

Bookings and scheduling

Clients can self-book through a public portal, and the free plan permits unlimited bookings. That is a meaningful advantage for solo operators with frequent sessions: the booking volume itself does not force an upgrade. Calendar availability, schedule management, and automatic reminders help keep sessions organized, while booking coordination is reserved for the paid Team Collab Unlock.

Projects and client records

Status updates cover the progression from shoot to editing to delivery. Keeping client, contract, and project details together can reduce the need to switch between separate records when managing an assignment. This is a focused workflow for photo and video work, rather than a general-purpose project suite.

Finance, privacy, and data

Finance and expense tracking, payment tracking, and professional invoices are included in the free plan. Stoodio processes payments through Paymongo and says it does not store full card details on its servers. Data is encrypted in transit and at rest and stored on Supabase/PostgreSQL infrastructure. Users own uploaded data and can access, export, or request its deletion; Stoodio says it does not sell, rent, or trade that data for marketing. The maker lists [email protected] for questions and data requests.

Pricing

The free plan costs nothing and includes unlimited bookings, client and project CRM, finance and expense tracking, a public booking portal, monthly wrapped, calendar availability, payment tracking, and schedule management. It is a strong starting point for solo creators because the core booking and administrative features come without a booking quota. Its main limitation for growing studios is that team coordination and gear tracking are paid separately.

• Team Collab Unlock: 99 PHP, paid once, billed one-time. It adds team roles and booking coordination, making it the relevant purchase when bookings need to be shared across a team.
• Gears Unlock: 99 PHP, paid once, billed one-time. It adds equipment organization, rental and availability tracking, and serial numbers; this is useful for studios that manage gear, but unnecessary for a creator who only needs booking and project administration.

Subscriptions may be billed monthly or annually, and tokens do not expire. The two listed add-ons are one-time purchases, so they do not impose a recurring add-on charge.

Platforms

Stoodio supports Android, iOS, macOS, web, and Windows. It is a Progressive Web App that can be installed on iOS and Android; installation instructions are also provided for macOS Chrome and Windows Edge. This gives creators a route to use it across mobile and desktop devices without limiting the product to a single platform.

Who it's for

Stoodio fits photographers, videographers, and studio owners who want bookings, client and project records, scheduling, and payment administration together. Solo creators are the clearest match for the free plan. Studios coordinating multiple people or tracking rentals and equipment should budget for the relevant one-time unlocks. It is less suitable for a buyer who expects team roles or gear inventory to be included in the free tier.

Pros and cons

• Pro: Unlimited free bookings and a public booking portal let solo creators accept client bookings without a volume cap.
• Pro: The free tier combines CRM, project status tracking, scheduling, finance and expense tracking, payment tracking, and invoices, covering much of a small studio's routine administration.
• Pro: Data export and deletion options, stated encryption, and the policy against selling or trading user data give users clear control over their uploaded information.
• Con: Team roles and booking coordination require a separate one-time purchase, so collaboration is not part of the otherwise generous free plan.
• Con: Equipment rental, availability, and serial-number tracking also require a separate unlock, adding a purchase for gear-heavy studios.

Alternatives

For a broader comparison, browse Photography Studio Management Software.

• PhotoCRM is worth considering if a 20GB free storage allowance and a 2% platform fee on client payments suit your priorities; its free plan is forever and it supports Android, iOS, and web.
• Pixieset Studio Manager may suit a studio that values unlimited invoices and online payments in its free plan, but that tier caps contracts at three, quotes or questionnaires at three, and active session types at one.
• KudosCRM is a fit to compare when a free CRM allowance of up to three users and 1,000 contacts is the priority; its free plan also includes one pipeline, tasks, activities, and one email inbox.
• StudioPlus Stratus is an alternative for buyers willing to pay for a month-to-month plan: Stratus Standard is $54.95 a month for one user license, with each additional user license at $10/Month.
• 17hats is a paid alternative with an all-features subscription at $60 a month.
• Captura is another freemium option for web users.
• Check Cherry is a paid alternative whose Standard plan is $29 a month, billed $348 billed annually, with 30 upcoming bookings, two admin accounts, two brands, and unlimited staff accounts.
• Sign&Shoot has a free plan, but its free tier is limited to two bookings per month and one service listing, with a 3% platform fee on payments.

Verdict

Stoodio is a strong choice for solo photographers and videographers who want unlimited free bookings alongside client records, project tracking, scheduling, and finance tools. The clearest reason to choose it is how much studio administration its free tier covers; the clearest reason to look elsewhere is if team coordination or equipment tracking must be included without a separate purchase.