ShowBook HQ
ShowBook HQ is a web-based production management platform for events, broadcast, and film.
What ShowBook HQ is
ShowBook HQ is a web-based production management platform for events, broadcast, and film. It brings together schedules, crew booking, and task assignment. The shared schedule has day, week, month, and agenda views; call-time changes send email alerts to the crew working that day. A searchable roster can be filtered by department, name, or position and exported to Excel. Teams can organize daily checklists by department, with unfinished items included in an end-of-day email. Department iCal feeds work with Apple, Google, and Outlook calendars. The service opens in a browser on a computer or phone, and crew can read email alerts without logging in. Crew accounts are free, while plans charge for planner seats used by admins and managers. The Free plan covers one single-day active event, up to three crew, and one planner seat. ShowBook HQ is built and operated by Crave Tech, which describes itself as a working production company whose team has run shows for 25 years.
Good
- Schedule includes four viewing options.
- Roster filters by department, name, or position.
- Daily checklists can be grouped by department.
- Department calendar feeds support Apple, Google, and Outlook.
- Crew accounts are free.
Watch out
- Free plan covers one single-day event.
- Free plan allows up to three crew.
- No mobile app platform is listed.
Who it suits
ShowBook HQ may suit event, broadcast, or film teams coordinating schedules and crew. Free crew accounts may be useful for productions where admins and managers need the planner seats.
Verdict
ShowBook HQ combines production scheduling with crew management and email alerts in a browser-based service. Its free plan is limited to one single-day event and three crew; paid plans begin at $99 per month.
Plans and prices
From ShowBook HQ's own pricing page, checked 8 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Free | Free | 1 active event, single day · Up to 3 crew · 1 planner seat · Schedule, roster, and contact requests · Call-time change alerts · $0 forever |
| Pro | $99 a month | Up to 5 active events, any length · 20 crew included, paid extension to 40 a show · 2 planner seats · Checklists, broadcasts, and exports · Bulk crew upload · $99/ month |
| Company | $299 a month | Up to 20 active events · 200 crew a show · 10 planner seats · Per-department calendar feeds · Priority support · $299/ month |
| Enterprise | Priced on request | Unlimited events, crew, and seats · SLA, DPA, and custom terms · Dedicated onboarding · SSO and security review (on the roadmap) · Audit log (on the roadmap) · Contact us custom |
The facts
Each one read from ShowBook HQ's own pages, with the date it was checked.
What it does
- Calendar integrations
- Department iCal feeds work with Apple, Google, and Outlook calendars.checked 8 Oct 2026
- Checklists
- Per-day checklists can be organized by department, and remaining open items are sent in an end-of-day email.checked 8 Oct 2026
- Crew pricing
- Crew accounts are free, and plans charge for planner seats used by admins and managers.checked 8 Oct 2026
- Crew roster
- The searchable crew roster can be filtered by department, name, or position, and exported to Excel.checked 8 Oct 2026
- Email access
- The platform opens in a web browser on a computer or phone; alerts arrive by email, and reading an alert does not require a login.checked 8 Oct 2026
- Enterprise roadmap
- SSO, security review, and audit log are listed as on the roadmap for Enterprise.checked 8 Oct 2026
- Privacy
- The company says it does not sell personal data, use third-party ad tracking, or use event data for purposes beyond operating ShowBook HQ.checked 8 Oct 2026
- Product
- ShowBook HQ is a production management platform for events, broadcast, and film, with schedules, crew booking, and task assignment.checked 8 Oct 2026
- Schedule
- The shared production schedule has day, week, month, and agenda views, and call-time changes trigger email alerts to the crew for that day.checked 8 Oct 2026
- Security
- The privacy page says traffic is encrypted in transit with TLS, data is encrypted at rest by providers, and database row-level security is enforced.checked 8 Oct 2026
- Support
- The Company plan includes priority support.checked 8 Oct 2026
The company
- Maker
- ShowBook HQ is built and operated by Crave Tech, described as a working production company whose team has run shows for 25 years.checked 8 Oct 2026
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