SettleFlow

Overview

SettleFlow is a web workspace for Indian sellers, agencies and CA firms handling settlement reconciliation across commerce and finance systems. It is best suited to teams that need to investigate fee and settlement differences and carry them into tax checks and claims. The main trade-off is that monthly row limits are shared across all sources, while backlog recovery costs extra.

Key features

SettleFlow matches payment gateway, marketplace, bank and accounting data, then recalculates fees against the relevant rate card. It flags commission differences, shipping or weight errors, duplicate deductions and unsettled orders. That makes it more useful for identifying possible recoveries than a tool focused only on matching deposits, particularly for sellers managing several sales channels.

GST reconciliation links settlement data to GSTR-1 and GSTR-3B and checks marketplace TCS reported in GSTR-8. The plan matters: Starter includes a GST tie-out, while Growth and Scale specify a three-way GST tie-out. Teams that need the deeper tie-out should not assume the entry plan covers it.

Settlement, order and returns reports can be uploaded as CSV or Excel, or retrieved through scoped, read-only API access where available. Sources include Razorpay, Cashfree, PayU, Paytm, PhonePe, Amazon.in, Flipkart, Myntra, Meesho, AJIO, Nykaa, Blinkit, Shopify, Zoho Books, Tally, QuickBooks, PostgreSQL, MySQL, bank statements and the GST portal. This breadth can accommodate mixed-channel operations, but all sources count toward the same monthly row allowance.

Findings carry claim expiry dates, filing routes and evidence requirements, and users can track claims and recoveries. Reconciliation tables export as CSV; each run also creates a workbook with a summary and order-level detail. An audit trail records uploads, runs, rule changes, exports and claim actions, which is useful for teams that need to follow how a discrepancy was handled.

Workspaces support owner, admin, analyst and read-only roles, multiple entities, and client management under one login for agencies and CA firms. SettleFlow says it separates workspaces with PostgreSQL row-level security, encrypts stored API credentials before they reach the database, and does not request gateway, seller-panel or bank passwords. It also says customer figures are not sold, shared, pooled, benchmarked or used for training, and that workspace data can be deleted on request.

A no-cost diagnostic covers 90 days of data from one source and includes a full leakage report, order-level detail and identified claim deadlines, with results promised within three working days. It is a practical way to assess a single source before committing, but it is not a substitute for the ongoing multi-source capacity of a paid plan.

Pricing

The Free Diagnostic costs nothing. It covers one source and 90 days of data, with a full leakage report, order-level detail and claim deadlines. Its narrow scope makes it an evaluation option rather than a continuing reconciliation tier.

Starter costs ₹9,999 a month and allows 2,50,000 rows a month, one entity and two users. Auto-fetch, a claim-window tracker and GST tie-out are included. It fits a small team with a single entity and moderate throughput; the one-entity and two-user caps will constrain larger finance teams.

Growth costs ₹19,999 a month, raising the allowance to 10,00,000 rows and including one entity, three users, auto-fetch on three accounts, three-way GST tie-out, claim packs and scheduled reports. It is the more suitable tier when a team needs deeper GST checks and recurring reporting, though it still serves only one entity.

Scale costs ₹35,000 a month and covers 35,00,000 rows, two entities, five users, auto-fetch on six accounts, three-way GST tie-out and priority support. Its higher throughput and second entity suit a larger operation; teams needing more than five users or two entities will need another arrangement.

CA firms, agencies & custom costs ₹60,000 a month. It includes 50,00,000 rows, multiple client entities, ten users, white-label and revenue share. This is the clearest fit for firms managing client workspaces, but the stated user and row caps still matter as a client base grows.

Monthly rows count transactions processed across every source, so adding channels can use the allowance faster than a single-source workload. Backlog recovery is quoted separately as a fixed-price sprint. Compare expected combined volume and entity count with the tier limits before choosing a plan.

Platforms

SettleFlow runs on the web. Automatic matching and API access are supported; mobile platforms are not included.

Who it's for

Indian sellers with multiple marketplaces or payment providers can use SettleFlow to connect settlement discrepancies, fee checks, GST tie-outs and recovery tracking. Agencies and CA firms have multi-client entities, role-based workspaces and a dedicated plan. It is less compelling for a low-volume operation needing only basic bank matching, or for teams whose transaction volume, entity count or seat needs exceed the plan caps.

Pros and cons

• Pros: Fee checks flag specific potential leakage, including duplicate deductions and shipping or weight errors, rather than limiting reconciliation to totals.
• Pros: Claim deadlines, filing routes and evidence requirements connect findings to follow-up and recovery tracking.
• Pros: Multiple input routes, exports, workbooks and an audit trail support mixed-source review and traceability.
• Cons: The row allowance is shared across all sources, making a broad integration footprint a capacity consideration.
• Cons: Backlog recovery has a separate fixed-price quote, so catching up historical data adds cost beyond the monthly tier.
• Cons: Lower paid tiers have tight entity and user limits, and the diagnostic is limited to one source and 90 days.

Alternatives

For a broader shortlist, see Payment Reconciliation Software.

Choose UnPay Loan Management System instead if you need a loan-management system with a free sandbox spanning 15 products and 480 API endpoints.

Fihary is an alternative with free and paid plans, including a free tier capped at one Mobile Money operator, one user and ten transactions per day.

Consider ReconcileIQ if a free, one-off allowance of 1,000 credits for one IQ Books organisation with cash accounting suits your reconciliation needs.

BankStatementMatcher offers a free tier for one statement per day, up to 500 rows per upload, and limited daily receipt matches and Insights.

Choose SettlePair if you want a free web reconciliation product with no subscription tiers or payment collected during free reconciliation.

Invoiced is an alternative with custom pricing for API and web use.

Consider Ledge Cash Application for a web-based close process with one ERP and one bank integration, unlimited CSV uploads and real-time tracking; pricing is custom.

LexaVero is another paid option, with a marketplace edition sold separately for each marketplace.

Verdict

SettleFlow is a strong fit for Indian sellers and finance firms that need settlement checks tied to GST and claims, with workspaces for teams or client entities. Its clearest advantage is carrying discrepancies from fee review through evidence and recovery tracking. Look elsewhere if you need a simpler reconciliation workflow, or if shared row quotas and entity or user caps do not fit your workload.