SchoolTracs
SchoolTracs is a course management system for tutorial schools, language centres, and music and arts studios.
What SchoolTracs is
SchoolTracs is a course management system for tutorial schools, language centres, and music and arts studios. Its scheduling tools handle classes, make-ups, timetable changes, and checks for capacity and conflicts. The point of sale recalculates fees when make-ups are arranged, supports product sales, and can generate invoices from updated schedules. The Student App provides lesson and payment views, leave requests, journals, and notices; the Teacher App covers schedules, attendance, journals, make-ups, and time tracking. SchoolTracs lists connections for Zoom, Google Meet, Zapier, Stripe, QFPay, 2C2P, and WhatsApp. Student and staff accounts are unlimited, while subscription tiers are based on active students and billed per branch. The listed monthly prices are $40 per branch for fewer than 100 active students, $70 for 101–250, $105 for 251–500, and $135 for 501–1000. A 14-day trial includes all features and does not require a credit card. The service is available on web, iOS, and Android. Trial users can import class fees, product fees, students, and rooms from CSV. The company says there is no direct integration with external accounting software, but financial data can be exported for an accountant.
Good
- Scheduling checks capacity and conflicts.
- Point of sale recalculates fees for make-ups.
- Student and teacher apps provide distinct tools.
- The 14-day trial includes all features and needs no card.
- Student and staff accounts are unlimited.
Watch out
- There is no direct integration with external accounting software.
- Subscriptions are based on active students per branch.
- Termination requires one month's notice.
Who it suits
It suits tutorial schools, language centres, and music or arts studios managing schedules, student payments, and teacher activity. Branches should consider the active-student pricing tiers and the lack of direct accounting software integration.
Verdict
SchoolTracs brings scheduling, billing, and student and teacher tools together for education businesses. Its trial is broad, but prospective users should account for per-branch pricing and exported accounting data.
Plans and prices
From SchoolTracs's own pricing page, checked 8 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| < 100 active students | $40 a month | < 100 active students · per branch · $ 40 per branch monthly |
| 101-250 active students | $70 a month | 101-250 active students · per branch · $ 70 per branch monthly |
| 251-500 active students | $105 a month | 251-500 active students · per branch · $ 105 per branch monthly |
| 501-1000 active students | $135 a month | 501-1000 active students · per branch · $ 135 per branch monthly |
The facts
Each one read from SchoolTracs's own pages, with the date it was checked.
What it does
- Accounting limitation
- The company says SchoolTracs has no direct integration with external accounting software, but users can export financial data for their accountant.checked 8 Oct 2026
- Account limits
- The pricing FAQ says student and staff accounts are unlimited, with subscriptions based on active students.checked 8 Oct 2026
- Data import
- During the trial, users can import class fees, product fees, students, and rooms from CSV.checked 8 Oct 2026
- Integrations
- SchoolTracs lists integrations or connections for Zoom, Google Meet, Zapier, Stripe, QFPay, 2C2P, and WhatsApp.checked 8 Oct 2026
- Privacy and AI
- The privacy policy describes the AI Assistant as optional, says it is designed to use aggregated or anonymized data by default, and warns that personal data entered may be sent to X.AI LLC.checked 8 Oct 2026
- Product
- SchoolTracs is an all-in-one course management system for tutorial schools, language centres, and music and arts studios.checked 8 Oct 2026
- Scheduling
- Its scheduling tools handle classes, make-ups, timetable changes, and checks for capacity and conflicts.checked 8 Oct 2026
- Security
- The privacy policy says the company uses technical and organizational security measures but cannot guarantee that the internet is completely secure.checked 8 Oct 2026
- Subscription terms
- The pricing FAQ describes the service as pay as you go and says termination requires one month's notice.checked 8 Oct 2026
- Support
- The company lists email support at [email protected] and a Hong Kong phone number, (852) 5803 7271.checked 8 Oct 2026
Money
- Billing and POS
- The point of sale recalculates fees when make-ups are arranged, supports product sales at checkout, and can generate invoices from updated schedules.checked 8 Oct 2026
- Trial
- The 14-day trial includes access to all SchoolTracs features and does not require a credit card.checked 8 Oct 2026
The company
- Headquarters
- Kwun Tong, Kowloon, Hong Kongchecked 28 Sep 2026
Where it runs
- Student and teacher apps
- The Student App supports lesson and payment views, leave requests, journals, and notices, while the Teacher App supports schedules, attendance, journals, make-ups, and time tracking.checked 8 Oct 2026
