ScanFactor
ScanFactor is paperless software for managing in-person career fairs, with tools for attendees, recruiters, and event hosts.
What ScanFactor is
ScanFactor is paperless software for managing in-person career fairs, with tools for attendees, recruiters, and event hosts. Attendees can use a QR code to share profile information such as a resume, LinkedIn profile, and portfolio website. They access the code in a browser on a phone, without needing an app download, and can view event companies. Recruiters can review scanned candidate information in a digital dashboard, favorite candidates, add notes, filter candidates, and view their connections. Interaction data can be exported as CSV files for an applicant tracking system or to share with colleagues. Hosts can prepare attendees, manage check-in and recruiter engagement, and view real-time event insights, analytics, visualizations, and raw activity and interaction data. The free Attendee and Recruiters plans each cost nothing. That plan includes unlimited event scans and student signups, advanced analytics, customizable attendee profiles, and sales support. ScanFactor is available on Android, iOS, and the web.
Good
- Attendee QR profiles can include resumes and portfolios.
- Recruiters can filter candidates and add notes.
- Interaction data exports as CSV.
- Hosts get real-time event insights.
- Attendees need no app download.
Watch out
- Host pricing is charged per company attending.
- A $100 cancellation fee may apply.
- Absolute data security is not guaranteed.
Who it suits
ScanFactor suits career fair attendees sharing profile details, recruiters reviewing candidates, and event hosts such as schools and universities. It is specifically designed for in-person fairs.
Verdict
ScanFactor gives attendees, recruiters, and hosts distinct tools for an in-person fair. Hosts should account for per-company billing and the cancellation fee in the terms.
Plans and prices
From ScanFactor's own pricing page, checked 15 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Attendee | Free | No mobile app required · instant QR code · view event companies · no resume printing |
| Recruiters | Free | Scan attendee information · digital connections dashboard · evaluate attendees |
| Hosts | Priced on request | Per company · unlimited event scans · unlimited student signups · advanced analytics · customizable attendee profiles · sales support · booth-revenue collection |
The facts
Each one read from ScanFactor's own pages, with the date it was checked.
What it does
- Age requirement
- Accounts and service use are limited to people aged 13 or older.checked 15 Oct 2026
- Analytics claim
- LinkedIn says its analytics show employer attraction, recruiter interactions, traffic patterns and students needing support.checked 15 Oct 2026
- Analytics provider
- Google Analytics is listed as a third-party service used to analyze service usage.checked 15 Oct 2026
- Audience
- The product is designed for career fair attendees, recruiters, and event hosts, including schools and universities.checked 7 Oct 2026
- Cancellation charge
- After a host creates an account and event, cancellation or non-implementation triggers a $100 fee.checked 15 Oct 2026
- Cancellation fee
- The terms say a $100 cancellation fee applies after the host account and event are created if ScanFactor is not implemented at the fair or the fair is cancelled.checked 7 Oct 2026
- Candidate favorites
- Recruiters can mark scanned candidates as favorites for later follow-up.checked 15 Oct 2026
- Candidate filtering
- Recruiters can sort and filter candidates to identify people matching hiring needs.checked 15 Oct 2026
- CCPA statement
- ScanFactor says it does not sell personal information or share it for cross-context behavioral advertising.checked 15 Oct 2026
- CSV export
- Recruiters can export interaction data as CSV files for applicant-tracking systems or colleagues.checked 15 Oct 2026
- Data collected
- The policy lists names, email addresses, cookies, usage data, device details, IP addresses and optionally location data.checked 15 Oct 2026
- Data export
- Recruiters can export interaction data as CSV files for use with any applicant tracking system or to share with colleagues.checked 7 Oct 2026
- Digital profiles
- Attendees can attach resumes, LinkedIn profiles, portfolio websites and other details to their QR profile.checked 15 Oct 2026
- Event management
- The host tools support attendee preparation, check-in, recruiter engagement and real-time event insight.checked 15 Oct 2026
- GDPR rights
- EEA users are told they can request access, correction, deletion, restriction, portability and withdrawal of consent.checked 15 Oct 2026
Where it runs
- App content rating
- The AppBrain listing gives the app an Everyone content rating.checked 15 Oct 2026
- App listing status
- The AppBrain iOS listing says the app is free, version 5.0, 40.66 MB and last updated July 23, 2022.checked 15 Oct 2026
- App purpose
- The iOS app is described as a recruiter tool for scanning student information at career fairs.checked 15 Oct 2026
- App review volume
- AppBrain says there are not enough comments to display example user comments.checked 15 Oct 2026
- Browser access
- Attendees access their QR code through a browser on a phone rather than needing an app.checked 15 Oct 2026
Money
- Billing basis
- Host charges are based on every company attending, regardless of whether each company uses ScanFactor.checked 15 Oct 2026
The company
- Company reach claim
- LinkedIn says ScanFactor has supported hundreds of events across the United States.checked 15 Oct 2026
- Company specialties
- LinkedIn lists career fairs, university career services, resumes, LinkedIn profiles, job fairs, QR codes and software as specialties.checked 15 Oct 2026
- Company type
- LinkedIn lists ScanFactor as a privately held higher-education company with 2–10 employees.checked 15 Oct 2026
The full review of ScanFactor
ScanFactor is paperless software for in-person career fairs, serving attendees, recruiters, and the people who run events. It is most useful when a school or university wants QR-based candidate sharing and event oversight in one place; host costs and cancellation terms deserve attention before committing.
Overview
The service connects attendee profiles, recruiter follow-up, and fair operations. Attendees share profile information by QR code, recruiters organize candidate interactions, and hosts manage preparation and check-in while tracking event activity. Its scope is specifically in-person career fairs, so it is a better fit for that workflow than for general recruiting or event management.
Key features
Attendee profiles and recruiter tools
Attendees can share a resume, LinkedIn profile, and portfolio website through a QR code. They can open that code in a browser, and no phone app download is needed. That lowers friction for people arriving at a fair with different devices. Recruiters can favorite candidates, add notes, filter candidates, and view connections in a digital dashboard, giving them a way to keep track of conversations rather than relying on memory.
Recruiters can also export interaction data as CSV for use with any applicant tracking system or for sharing with colleagues. This makes ScanFactor useful alongside an existing hiring workflow, though the export is the bridge to that system rather than a replacement for it.
Host operations and analytics
Host tools cover attendee preparation, check-in, recruiter engagement, and real-time event insights. Hosts can examine visualizations and raw data on event activity and interactions. Unlimited event scans and student signups remove those particular usage caps, while advanced analytics and customizable attendee profiles give hosts more oversight and control over the event experience.
Pricing
ScanFactor is freemium. The Attendee plan is free and includes an instant QR code, event-company viewing, and no mobile app requirement. The Recruiters plan is also free, with a digital dashboard and candidate information from scans. These free plans make participation accessible, but the paid host tools are where event organizers incur a charge.
The Hosts plan costs from $30 (priced on request) and is billed per company in attendance, whether or not a company uses ScanFactor. It includes unlimited event scans, unlimited student signups, advanced analytics, customizable attendee profiles, and sales support. This pricing basis can be less attractive for fairs with many participating companies, since the bill follows company count rather than recruiter use. Hosts should also account for the $100 cancellation fee: it applies after the host account and event are created if ScanFactor is not implemented at the fair or the fair is cancelled.
ScanFactor offers customer support and lists [email protected] as a contact address. Its privacy policy describes commercially acceptable safeguards but does not guarantee absolute data security; it also describes GDPR rights for EEA residents and CCPA/CPRA rights for California residents.
Platforms
ScanFactor supports Android, iOS, and web. Browser access for attendee QR codes means attendees do not need a mobile app to use the service on a phone.
Who it's for
ScanFactor is aimed at career fair attendees, recruiters, and event hosts, including schools and universities. Recruiters who want scan-based candidate organization and CSV exports can use the free recruiter plan; hosts who need check-in, engagement tools, and event analytics are the paying audience. It is a weaker fit for organizers who cannot predict company attendance or are concerned about the cancellation fee.
Pros and cons
- Pro: Attendees can share resumes, LinkedIn profiles, and portfolio websites by QR code, with browser access and no required phone app download.
- Pro: Recruiter notes, favorites, filters, and CSV export support candidate follow-up and handoff to an applicant tracking system.
- Pro: Host plans include unlimited scans and student signups alongside analytics and event-management tools.
- Con: Hosts pay per company attending, including companies that do not use ScanFactor, so the cost can rise with the size of a fair.
- Con: A $100 cancellation fee can apply once the host account and event have been created if the fair is cancelled or ScanFactor is not implemented.
- Con: The privacy policy does not promise absolute data security.
Alternatives
Recruiting Events Software is a useful category page for comparing other tools in this space.
event67 is worth considering for organizers who want a free plan for one live event with up to 50 activated attendees and the whole feature set; ScanFactor instead offers unlimited student signups on its paid host plan and charges by company.
Handshake may suit readers seeking company presence and talent matching, with a free Basic plan that includes 10 messages per month and up to 100 matches per job. ScanFactor is more specifically organized around in-person fairs and event operations.
FairUp is another freemium option, with a free Community plan for unlimited guests, chat, networking, participant management, and ticket sales; its web platform is a fit for readers prioritizing those event functions.
GradLeaders is another paid alternative for readers to consider.
iCIMS is another paid alternative for readers to consider.
Eventus offers a Value plan at from $5 (priced on request), free for the first 10 users and then billed per user, which may appeal to teams comparing per-user pricing with ScanFactor's per-company host charge.
vFairs is a paid alternative with custom event packages and optional add-ons, appropriate for readers considering a broader event package with pricing tailored to event needs.
EasyVirtualFair is a paid alternative with a single-event license starting at $1,500, paid once; readers evaluating per-event licensing can compare it with ScanFactor's company-based host billing.
Verdict
ScanFactor is a strong match for schools and universities running in-person career fairs that need attendee QR profiles, recruiter follow-up tools, and host analytics in one service. The free attendee and recruiter plans keep participation accessible, while unlimited scans and signups help hosts manage activity. Look elsewhere if per-company pricing or the $100 cancellation fee makes event costs too difficult to plan.
Getting started
- Open the ScanFactor website
- Select the Attendee, Recruiters or Hosts plan
- Attendees open their QR code in a phone browser
- Recruiters use the digital dashboard to review scans
- Hosts create an event and prepare attendee and recruiter tools
Limits worth knowing
Attendee and Recruiters plans are free. Hosts costs from $30 (priced on request), billed per company attending, and a $100 cancellation fee applies after the host account and event are created if the fair is not implemented or is cancelled.
Questions
Does ScanFactor require an app?
No. Attendees access QR codes in a browser, and the homepage says no phone app download is needed.
How much does ScanFactor cost?
Attendee and Recruiters each cost nothing.
What can an attendee QR profile include?
A profile can share a resume, LinkedIn profile and portfolio website. Attendees can also view event companies.
What can recruiters do with scanned information?
Recruiters can favorite candidates, add notes, filter candidates and view connections in a digital dashboard. Interaction data can be exported as CSV files.
What do hosts receive?
Hosts get attendee preparation, check-in, recruiter engagement, real-time insights, event analytics, visualizations and raw activity data. The Hosts plan also includes unlimited scans, unlimited student signups, advanced analytics, customizable profiles and sales support.
Which devices support ScanFactor?
ScanFactor is available on Android, iOS and the web.
