PurchaseFlow
- Android app
- Not listed
- Free plan
- Yes
- Runs on
- api, Web
Summary
PurchaseFlow is an AI-native operating platform for purchasing, finance, stock, expenses, and compliance across multi-site businesses. Its buying workflows cover multi-supplier baskets, requisitions, approvals, purchase orders, and budget checks when a request is made. Invoice Intelligence verifies invoice fields, performs three-way matching, and checks for fraud, duplicates, and calculation errors. Inventory counts, stock values, and predictive ordering connect purchasing with site usage. Staff expenses, email receipts, and mileage claims use the same approval and finance controls as purchasing. Supplier Management includes onboarding, agreements, performance scoring, and rebate tracking through a supplier portal. Financial reports show spend by site, supplier, category, cost code, or project and provide audit-ready exports. The site names Xero, Sage, and NetSuite, as well as an open API and accounting and ERP integrations. PurchaseFlow says it is UK-hosted on AWS, Cyber Essentials certified, GDPR compliant, and supports SSO and SAML. Standard plans require a bespoke quote. Its Startup Program offers early-stage operators with one to four sites full platform access for the first two sites free for 12 months, with an application required.
Who it is for
PurchaseFlow suits multi-site operators in food service, education, construction, healthcare, facilities, and retail, as well as their finance, procurement, operations, and IT teams. Early-stage operators with one to four sites can apply for the Startup Program.
What is good
- Combines purchasing, finance, stock, expenses, and compliance
- Checks invoices for duplicates and calculation errors
- Tracks inventory and predictive ordering by site usage
- Provides reporting by site, supplier, category, and project
What to know first
- Standard plan pricing requires a bespoke quote
- Startup Program requires an application
- Free Startup Program access covers two sites for 12 months
Verdict
PurchaseFlow brings purchasing, invoices, inventory, expenses, and supplier management together for multi-site operations. Standard plans are quoted individually, while the Startup Program has eligibility and application conditions.
PurchaseFlow plans and pricing
All plansCompared on restaurant procurement software
- Free plan
- Nopurchase-flow.co.uk
- Supplier management
- Yespurchase-flow.co.uk
- Purchase orders
- Yespurchase-flow.co.uk
- Receiving workflows
- Yespurchase-flow.co.uk
- Invoice capture
- Yespurchase-flow.co.uk
- Food-cost tools
- Yespurchase-flow.co.uk
- Multi-location support
- Yespurchase-flow.co.uk
Facts
- What it does
- PurchaseFlow describes itself as an AI-native operating platform for purchasing, finance, stock, expenses and compliance across multi-site businesses.purchase-flow.co.uk · 2 Oct 2026
- Buying workflow
- The platform supports multi-supplier baskets, requisitions, approvals, purchase orders and budget checks at the time of request.purchase-flow.co.uk · 2 Oct 2026
- Invoice checks
- Invoice Intelligence runs field verification, three-way matching, fraud detection, duplicate detection and calculation verification on invoices.purchase-flow.co.uk · 2 Oct 2026
- Inventory
- Inventory counts, stock values and predictive ordering are connected to purchasing and site usage.purchase-flow.co.uk · 2 Oct 2026
- Expenses
- Staff expenses, email receipts and mileage claims use the same approval and finance controls as purchasing.purchase-flow.co.uk · 2 Oct 2026
- Reporting
- Financial reporting provides spend views by site, supplier, category, cost code and project, with audit-ready exports.purchase-flow.co.uk · 2 Oct 2026
- Integrations
- The site names Xero, Sage and NetSuite and also advertises an open API and integration with accounting and ERP systems.purchase-flow.co.uk · 2 Oct 2026
- Security and hosting
- The company says PurchaseFlow is UK-hosted on AWS, Cyber Essentials certified, GDPR compliant, and supports SSO and SAML.purchase-flow.co.uk · 2 Oct 2026
- Company security details
- The About page describes hosting on AWS UK, Cyber Essentials Plus, GDPR alignment, single-tenant hosting where it matters and audit logging.purchase-flow.co.uk · 2 Oct 2026
- Support
- In-app and email support are included as standard; larger deployments include a named success manager.purchase-flow.co.uk · 2 Oct 2026
- Pilots
- PurchaseFlow offers paid pilots on one or two sites before a full rollout.purchase-flow.co.uk · 2 Oct 2026
- Intended users
- The site targets multi-site operators in food service, education, construction, healthcare, facilities and retail, and describes features for finance, procurement, operations and IT teams.purchase-flow.co.uk · 2 Oct 2026
- Carbon tracking
- Carbon Tracking attributes CO₂e to product line items using DEFRA 2025 factors and describes itself as SECR- and CSRD-ready.purchase-flow.co.uk · 2 Oct 2026
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Sources
- purchase-flow.co.uk· checked 2 Oct 2026
- purchase-flow.co.uk/product-invoice-intelligence/· checked 2 Oct 2026
- purchase-flow.co.uk/pricing/· checked 2 Oct 2026
- purchase-flow.co.uk/about/· checked 2 Oct 2026