Pro PaintOps
Pro PaintOps is a web-based CRM and estimating tool for residential painting contractors.
What Pro PaintOps is
Pro PaintOps is a web-based CRM and estimating tool for residential painting contractors. Its estimating formula uses job details such as surfaces, preparation, paint quality, ceiling height, and crew costs to create bids, and it supports reusable job templates. Proposal signatures, crew management, and job scheduling are also listed. Scheduling lets users assign crews, view jobs by week or month, and send homeowners arrival windows. The product can send homeowner follow-up texts and emails, neighborhood references, and post-job review requests. QuickBooks Online, CompanyCam, and Stripe are listed as integrations; two-way QuickBooks sync and automated follow-ups are included in Growth and Pro, but not Starter. Plans are the 7-Day Free Trial at no cost, Starter at $29 a month, Growth at $79 a month, and Pro at $149 a month. The trial requires a card and includes one Admin/PM seat, 1GB storage, and five smart estimates per month, without crew access. The site says to cancel before the trial ends to avoid a charge.
Good
- Estimates use job-specific details and reusable templates.
- Schedules show jobs by week or month.
- Homeowner follow-up texts and emails are supported.
- Growth and Pro include two-way QuickBooks sync.
Watch out
- Trial requires a card and cancellation before it ends.
- Trial excludes crew access.
- Starter omits automated follow-ups and two-way QuickBooks sync.
- Starter costs $29 a month.
Who it suits
Pro PaintOps suits residential painting contractors who need estimating, scheduling, crew coordination, and homeowner follow-ups. Its plans specify different seat and crew limits, so teams can compare those with their needs.
Verdict
Pro PaintOps combines estimating and scheduling with tools for crew assignment and homeowner follow-up. Check the plan limits and trial terms, especially if crew access or automated follow-ups are needed.
Plans and prices
From Pro PaintOps's own pricing page, checked 7 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| 7-Day Free Trial | Free | 1 Admin/PM seat · 1GB storage · 5 smart estimates/month · crew access not included |
| Starter | $29 a month | 1 Admin/PM seat · 3 crew · 2GB storage · 30 AI calls/month · 100 Maps lookups/month · Billed monthly |
| Growth | $79 a month | 3 Admin/PM seats · 10 crew · 15GB storage · 120 AI calls/month · 400 Maps lookups/month · Billed monthly |
| Pro | $149 a month | 8 Admin/PM seats · unlimited crew · +$15/mo per extra admin · 75GB storage · 400 AI calls/month · 1,200 Maps lookups/month · Billed monthly |
The facts
Each one read from Pro PaintOps's own pages, with the date it was checked.
What it does
- Data retention
- After account closure, customer data is deleted or anonymized within a reasonable period, except when retention is required for legal, accounting, or security purposes.checked 7 Oct 2026
- Estimating
- Its estimating formula uses job details such as surfaces, prep, paint quality, ceiling height, and crew costs to create bids, with reusable job templates.checked 7 Oct 2026
- Follow-ups
- The product can send homeowner follow-up texts and emails, neighborhood references, and post-job review requests.checked 7 Oct 2026
- Integrations
- The site lists QuickBooks Online, CompanyCam, and Stripe as integrated tools; Growth and Pro plans include two-way QuickBooks sync.checked 7 Oct 2026
- Privacy
- The privacy policy says passwords are stored in hashed form and that the company does not sell personal information.checked 7 Oct 2026
- Purpose
- Pro PaintOps is a CRM and estimating tool built for residential painting contractors.checked 7 Oct 2026
- Scheduling
- The scheduling tools let users assign crews, view jobs by week or month, and send homeowners arrival windows.checked 7 Oct 2026
- Security
- The site states that it uses SSL/TLS for HTTPS, automated vulnerability scanning, documented security and privacy safeguards, and an SSL-encrypted internal database connection.checked 7 Oct 2026
- Support
- The site lists [email protected] as its contact address for questions.checked 7 Oct 2026
The company
- Headquarters
- United Stateschecked 28 Sep 2026
- Maker background
- The maker says founder Scott Hayward worked across the painting industry for over 20 years and founded Construction Workflow Solutions to build workflows for trade businesses.checked 7 Oct 2026
Money
- Plan limits
- Automated follow-ups and two-way QuickBooks sync are not included in Starter and are included in Growth and Pro.checked 7 Oct 2026
- Trial terms
- The 7-day trial requires a card, and the site says to cancel before it ends to avoid a charge.checked 7 Oct 2026
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