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Paxton Church & Charity Accounting Software

Paxton Church & Charity Accounting Software is designed for churches and charities, with multi-fund accounting, budgets, expense management, and financial re…

Place
#7 of 27
Score
7.5
Paxton Church & Charity Accounting Software's website

What Paxton Church & Charity Accounting Software is

Paxton Church & Charity Accounting Software is designed for churches and charities, with multi-fund accounting, budgets, expense management, and financial reporting among its listed capabilities. Standard includes a purchase ledger, donations and Gift Aid, document attachments, Charity Commission reports, transaction imports, VAT processing through Making Tax Digital, user access levels, and telephone and email support. Advanced adds a sales ledger, invoicing, sales analysis, foreign currency processing, project analysis, and project budgets. The software supports Charity Commission SORP-compliant reporting and can produce a SOFA in Charity Commission format. It manages Gift Aid and can produce an HMRC-format Gift Aid schedule. Transactions can be imported from bank statements, but there is no automatic bank feed. The online version is cloud-hosted and available from internet-connected devices; a desktop version runs on Windows. Standard costs £50.00 per month and Advanced £75.00 per month, billed monthly in advance, with prices excluding VAT at 20%. A no-cost 30-day trial connects users to demonstration data. The online service is available within the United Kingdom unless Paxton approves otherwise.

Good

  • Supports multi-fund accounting and budgets.
  • Produces SOFA and Gift Aid schedules in stated formats.
  • Can submit VAT returns via Making Tax Digital.
  • Includes a no-cost 30-day trial.
  • Online and Windows desktop versions are available.

Watch out

  • No automatic bank feed; transactions require import.
  • Invoicing and foreign currency are Advanced-only.
  • Receipts and payments accounting is Standard-only.
  • Online service is UK-only unless approved otherwise.

Who it suits

It suits churches and charities needing accounting features such as fund tracking, budgets, Gift Aid, and Charity Commission reporting. Organizations should consider whether Standard or Advanced features and the UK service territory fit their needs.

Verdict

Paxton provides church- and charity-focused accounting, with distinct Standard and Advanced feature sets. Check the bank-feed limitation, plan-specific features, and service territory before choosing.

Plans and prices

From Paxton Church & Charity Accounting Software's own pricing page, checked 21 Oct 2026.

All about pricing
PlanPriceWhat it gives you
Standard£50 a monthonline and Windows desktop · multi-fund accounting · purchase ledger · budgets · donations and Gift Aid · document attachments · fund manager · receipts-and-payments or accruals accounting · Charity Commission reports · transaction import · VAT/MTD · multi-user access · telephone and email support · monthly in advance by direct debit; VAT at 20% extra
Advanced£75 a monthonline and Windows desktop · all Standard features except receipts-and-payments accounting · sales ledger · invoicing and price files · sales analysis · foreign currency · project analysis and budgets · monthly in advance by direct debit; VAT at 20% extra

The facts

Each one read from Paxton Church & Charity Accounting Software's own pages, with the date it was checked.

Where it runs

Access and platforms
The online version is hosted in the cloud and can be accessed from internet-connected devices, while a desktop version runs on Windows computers.checked 8 Oct 2026

What it does

Advanced features
Advanced adds sales ledger, invoicing, sales analysis, foreign currency processing, project analysis, and project budgets.checked 8 Oct 2026
Advanced invoicing
Invoice creation is available only in the Advanced edition.checked 21 Oct 2026
Bank transactions
Users can import bank-statement transactions, but the FAQ says automatic bank feeds are not available.checked 21 Oct 2026
Budgets
Fund budgets are supported in both editions, while project budgets require Advanced.checked 21 Oct 2026
Business classification
Companies House classifies the company under SIC 62012, business and domestic software development.checked 21 Oct 2026
Deployment
The product is offered as a cloud service and as a Windows desktop program.checked 21 Oct 2026
Documentation
Public documentation includes online instructions, trial guidance, Standard and Advanced procedure guides, transaction and donor import guides, and a Members manual.checked 21 Oct 2026
Foreign currency
Foreign-currency processing is restricted to the Advanced edition.checked 21 Oct 2026
Gift Aid
Donation and Gift Aid tools produce schedules in HMRC format for claims.checked 21 Oct 2026
Integrations and import
The FAQ says there is no automatic bank feed, but transactions can be imported from bank statements.checked 8 Oct 2026
Legal entity
Companies House lists Paxton Software Ltd as an active private company, number 01424228, incorporated on 31 May 1979.checked 21 Oct 2026
Licence
The public pages do not identify an open-source licence or provide source-code licensing terms.checked 21 Oct 2026
Limit: documentation effort
The same reviewer said users may need to create their own instructions for colleagues.checked 21 Oct 2026
Limit: interface
One Trustpilot reviewer reported an older-generation interface and awkward keyboard navigation requiring extra mouse use.checked 21 Oct 2026
Limit: reconciliation
The SoftwareSuggest reviewer said some small-organisation tasks, such as bank reconciliation, may be more practical manually.checked 21 Oct 2026
Limits
Receipts and payments accounting is available only in Standard, while invoicing and foreign currency are available only in Advanced.checked 8 Oct 2026
Limit: scope
Solevant characterizes the product as highly specialized for charities, which limits suitability for general businesses.checked 21 Oct 2026
Limit: Standard edition
Solevant notes that Standard lacks sales-ledger and invoicing functions, while Advanced does not support receipts-and-payments accounting.checked 21 Oct 2026

The company

Company history
Paxton says it was established in 1979 and has offices in Rushden, Northamptonshire.checked 8 Oct 2026
Company profile
The Company Check describes Paxton Software as a Rushden-based SaaS and B2B provider founded in 1979, offering accounting, payroll and independent-examiner services.checked 21 Oct 2026
Founded
1979checked 28 Sep 2026
Headquarters
The registered office is 61a High Street South, Rushden, England, NN10 0RA.checked 21 Oct 2026

Money

Free onboarding
Each purchase includes database setup valued at £250 and one hour of training valued at £75.checked 21 Oct 2026

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