PaintOps
PaintOps is a browser-based business tool for painting contractors that brings estimating, scheduling, invoicing, CRM, and job costing together.
What PaintOps is
PaintOps is a browser-based business tool for painting contractors that brings estimating, scheduling, invoicing, CRM, and job costing together. Its estimate builder covers interior and exterior surfaces, coats, sheen, color, paint quantities, target-margin pricing, estimate tiers, and e-signatures. The calendar offers day, week, and month views, with drag-and-drop scheduling, multi-day jobs, crew assignments, conflict detection, and automatic client confirmations. Invoices can include deposits and progress billing. Card and ACH payments use a provider the maker says is being finalized; processor fees apply, with no markup added by PaintOps. The product tracks material, labor, and subcontractor costs against quoted prices and supports margin and company reporting with CSV export. QuickBooks Online export is one-way, and an embeddable quote-request widget is listed for websites and Google Business Profiles. PaintOps describes its audience as solo painters and small companies of roughly 1–10 people.
Good
- Estimates include paint quantities and target-margin pricing.
- Calendar supports crew assignments and conflict detection.
- Tracks materials, labor, and subcontractor costs against quotes.
- 30-day trial includes all features and requires no credit card.
- Team plan includes reporting and CSV export.
Watch out
- Web browser use only; no desktop installation.
- QuickBooks Online export is one-way.
- Card and ACH provider is still being finalized.
- Team includes three seats; extra seats cost $6 each.
Who it suits
PaintOps is aimed at solo painters and small painting companies that want estimating, scheduling, invoicing, and job costing in one browser-based product. Its crew tools and team seats may suit companies coordinating multiple painters.
Verdict
PaintOps covers key estimating, scheduling, invoicing, and job-costing tasks for painting businesses. Review the annual billing, team-seat charges, and payment-provider status before settling on a plan.
Plans and prices
From PaintOps's own pricing page, checked 2 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Solo | $23 a month | 1 user · paint-specific estimates · e-signature · invoicing · basic scheduling · billed annually · $29/month |
| Team | $39 a month | CRM and booking · multi-crew scheduling · time tracking · job costing · reporting and CSV export · billed annually · $49/month · 3 seats included, then $6/seat |
The facts
Each one read from PaintOps's own pages, with the date it was checked.
What it does
- Audience
- PaintOps says it is for solo painters and small painting companies of roughly 1–10 people.checked 2 Oct 2026
- Estimating
- Its estimate builder supports interior and exterior surfaces, coats, sheen, color, paint quantity calculations, target-margin pricing, estimate tiers, and e-signatures.checked 2 Oct 2026
- Integrations
- The site lists a one-way QuickBooks Online export at launch and an embeddable quote-request widget for websites and Google Business Profiles.checked 2 Oct 2026
- Payment fees
- Client card and ACH payments incur standard processor transaction fees, and PaintOps says it adds no markup to those fees.checked 2 Oct 2026
- Payments
- Invoices can include deposits and progress billing, while card and ACH payments use a provider the maker says is being finalized.checked 2 Oct 2026
- Product
- PaintOps combines estimating, scheduling, invoicing, CRM, and job costing for painting contractors.checked 2 Oct 2026
- Scheduling
- The scheduling calendar supports day, week, and month views, drag-and-drop, multi-day jobs, conflict detection, crew assignment, and automatic client confirmations.checked 2 Oct 2026
- Web use
- The maker says PaintOps runs in a web browser and that desktop installation is unnecessary.checked 2 Oct 2026
Money
- Job costing
- PaintOps tracks materials, labor hours, and subcontractor costs against quoted prices and provides margin and company reporting with CSV export.checked 2 Oct 2026
- Trial
- Every plan has a 30-day trial with all features and no credit card required.checked 2 Oct 2026
The company
- Team limits
- Team includes three seats and additional seats cost $6 per seat; the pricing page says there is no hard user ceiling.checked 2 Oct 2026
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