OpenRostrum
OpenRostrum is conference software for managing speakers, submissions, and programs from outreach through publication.
What OpenRostrum is
OpenRostrum is conference software for managing speakers, submissions, and programs from outreach through publication. Its searchable speaker directory supports segments, event assignments, and an eight-stage prospect pipeline with scores, notes, and history. Organizers can create multi-step calls for speakers with reusable fields, conditional questions, deadlines, draft rules, and configurable limits for speakers, chairs, and moderators. Proposals can be routed by track for approve, maybe, or deny decisions. Optional AI first-pass scoring includes a rationale, and human reviewers can override results. Speakers use a self-service portal to manage bios, headshots, slides, and task forms, and check submission status. The agenda builder arranges accepted sessions by day and room and flags double-booked speakers or rooms. Published material can include schedule, speaker, session, gallery, and itinerary views, plus styled embeds and filtered HTML, JSON, XML, and iCal feeds. Acceptance and schedule-change emails can include .ics invitations. OpenRostrum lists Airtable sync, CSV exports, ZIP file downloads, and MIT licensing. It is free, with all features on hosted and self-hosted editions.
Good
- Tracks speaker prospects through eight stages.
- Supports track-based proposal review.
- Flags speaker and room scheduling conflicts.
- Publishes multiple agenda and event views.
- Free hosted and self-hosted editions include all features.
Watch out
- No paid tier is listed.
- AI scoring is an optional first-pass review.
- Self-hosting requires managing the deployment.
Who it suits
OpenRostrum suits conference organizers handling speaker outreach, proposal review, and agenda publication. It also offers speakers a portal for maintaining materials and checking submission status.
Verdict
OpenRostrum covers the path from speaker outreach to a published conference program, with tools for review, scheduling, and exports. Its free hosted and self-hosted editions include all features.
Plans and prices
From OpenRostrum's own pricing page, checked 8 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| OpenRostrum | Free | Free · MIT · all features on hosted and self-hosted editions |
The facts
Each one read from OpenRostrum's own pages, with the date it was checked.
What it does
- Agenda
- The agenda builder places accepted sessions on a day-by-room grid and flags double-booked speakers and rooms.checked 8 Oct 2026
- Airtable
- The product comparison page lists Airtable sync as an OpenRostrum capability.checked 8 Oct 2026
- Calendar integration
- Acceptance and schedule-change emails can include .ics invitations, which the site says work with Gmail, Outlook, and Apple Calendar.checked 8 Oct 2026
- Calls for speakers
- Organizers can build multi-step CFP forms with reusable fields, conditional questions, deadlines, draft rules, and configurable speaker, chair, and moderator limits.checked 8 Oct 2026
- Data portability
- The site says users can export CSV data, download uploaded files in a ZIP, and use JSON, XML, and iCal feeds.checked 8 Oct 2026
- Intended users
- The site describes OpenRostrum as conference speaker, submission, and program management software.checked 8 Oct 2026
- License and hosting
- OpenRostrum states that it is MIT licensed, can be self-hosted, and has no paid tier that unlocks features.checked 8 Oct 2026
- Publishing
- Published content includes schedule, speaker, session, gallery, and itinerary views, plus styled embeds and filtered HTML, JSON, XML, and iCal feeds.checked 8 Oct 2026
- Purpose
- OpenRostrum manages conference speakers, submissions, and programs from speaker outreach through published agenda.checked 8 Oct 2026
- Review
- Proposals can be routed by track and reviewed with approve, maybe, or deny decisions; optional AI first-pass scoring includes rationale, and humans can override results.checked 8 Oct 2026
- Speaker CRM
- Its searchable speaker directory supports segments, event assignments, and an eight-stage prospect pipeline with scores, notes, and history.checked 8 Oct 2026
- Speaker portal
- Speakers can manage bios, headshots, slides, task forms, and see the status of each submission in a self-service portal.checked 8 Oct 2026
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