OnPolicy
OnPolicy is an online document-control system for small and medium-sized businesses that manage policies and procedures through review and release.
What OnPolicy is
OnPolicy is an online document-control system for small and medium-sized businesses that manage policies and procedures through review and release. Its workflow moves documents from draft to review, approval, and release, while retaining revision history and an audit trail of who revises, approves, or releases them. Administrators can require users to read documents or updates, restrict access by department, and produce reports on reading, document use, and stalled workflows. Text search and links to related documents help users locate material. OnPolicy says documents can be controlled to conform to standards including ISO, SOX, HIPAA, JCAHO, IATF, AS, FDA, and GMP. Released documents can be pushed to SharePoint, an intranet, or another local server. The SaaS service requires no installation or management. The product page describes audit trails on a secure, backed-up SSAE 16 server. OnPolicy recommends its Windows client because some third-party browsers are dropping Java support. The annual plan costs $990 a year, and a 30-day trial is available.
Good
- Maintains document revision history and an audit trail.
- Supports required reading and compliance reports.
- Released documents can be sent to SharePoint or intranets.
- Includes approval workflows and role-based access.
- A 30-day trial is available.
Watch out
- Costs $990 a year.
- The Windows client is recommended due to browser Java changes.
- No free plan is listed.
Who it suits
OnPolicy suits small-to-medium businesses that need document approvals, revision tracking, required-reading controls, and department-based permissions. It may also suit teams that need reports on compliance activity or stalled workflows.
Verdict
OnPolicy focuses on controlled document workflows, access, and records of user activity. Its annual cost and Windows-client recommendation are important considerations for teams evaluating the service.
Plans and prices
From OnPolicy's own pricing page, checked 15 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| OnPolicy | $99 a month | up to 20 users · larger plans require contacting vendor · monthly |
| Policy and Procedure Management Software | $990 a year | full policy-management functionality · sample policies, procedures, and forms · upload your own documents · permissions by department or user · $990.00 / Year |
The facts
Each one read from OnPolicy's own pages, with the date it was checked.
What it does
- Access control
- Administrators can limit reader access to all documents or only selected departments.checked 30 Sep 2026
- Access roles
- The product defines Reader, Editor and Administrator roles with different document and administrative permissions.checked 15 Oct 2026
- Backup retention
- The stated backup policy keeps daily backups for one month and Monday backups permanently, with off-site copies.checked 15 Oct 2026
- Compliance reporting
- Built-in reports cover released documents, required reading, workflow status and active or inactive users.checked 15 Oct 2026
- Compliance reports
- The software can print reports tracking required reading, documents used, and stalled workflows.checked 30 Sep 2026
- Compliance standards
- OnPolicy says its documents can be controlled to conform to ISO, SOX, HIPAA, JCAHO, IATF, AS, FDA, or GMP standards.checked 30 Sep 2026
- Desktop downloads
- The vendor provides downloadable desktop applications for Windows and macOS.checked 15 Oct 2026
- Documentation depth
- The vendor maintains an OnPolicy wiki with overviews, FAQs, requirements, glossary material, workflow instructions and role guidance.checked 15 Oct 2026
- Document control
- The system keeps a full audit trail of who revises, approves, and releases documents.checked 30 Sep 2026
- Document repository
- The system stores controlled documents in a centralized online database with department and category organization.checked 15 Oct 2026
- Hosting model
- OnPolicy is an online SaaS solution with nothing to install or manage.checked 30 Sep 2026
- Integrations
- Released documents can be pushed to SharePoint, an intranet, or another local server.checked 30 Sep 2026
- Java dependency
- Browser-based editing uses Java to launch Windows applications, and the vendor recommends its Windows client because browsers are dropping Java support.checked 15 Oct 2026
- Legal and licence status
- The product is presented as a proprietary subscription SaaS service; the maker does not publish an open-source licence or self-hosting package.checked 15 Oct 2026
- Limit: Java compatibility
- The help center warns that third-party browsers dropping Java may not work with the browser workflow.checked 15 Oct 2026
- Limit: pricing transparency
- SoftwareSuggest says detailed pricing must be requested rather than displaying a public starting price.checked 15 Oct 2026
- Limit: review evidence
- Independent directory pages show very little user-review evidence: SoftwareSuggest lists zero reviews and TrustList has no submitted reviews.checked 15 Oct 2026
Where it runs
- Approval workflow
- Documents move through draft, review, approval and release stages before general users can see them.checked 15 Oct 2026
The company
- Company customers
- Bizmanualz says it has served more than 26,000 customers worldwide.checked 15 Oct 2026
- Company founded
- LinkedIn lists Bizmanualz as founded in 1995.checked 15 Oct 2026
- Company headquarters and size
- LinkedIn lists Bizmanualz headquarters in Clayton, Missouri and company size of 11–50 employees.checked 15 Oct 2026
- Founded
- 2008checked 28 Sep 2026
- Headquarters
- Belleville, Ontario, Canadachecked 28 Sep 2026
Money
- Free version
- A Bizmanualz article says users can start with a free version for one user and another editor before adding paid users.checked 15 Oct 2026
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