NP Ledger

NP Ledger is cloud-based bookkeeping software built around nonprofit fund accounting and Form 990 preparation. It suits small and growing nonprofit teams that need funds, grants, budgets, and transaction controls in one ledger. Its annual plans offer clear user limits and unlimited transactions, but payroll and direct Form 990 filing remain outside its scope.

Overview

NP Ledger brings restricted, unrestricted, board-designated, and pass-through funds into a single ledger, with reporting by fund and safeguards around restrictions. That structure is a practical fit for nonprofits that need to see how money is designated rather than treating all balances as interchangeable. Grant and program tracking, budgeting, and financial reports extend the bookkeeping beyond basic transaction recording.

Transaction entry includes Quick Entry, Voice Entry, and receipt scanning, with contextual AI help. Posted entries cannot be edited or deleted in place: corrections appear as reversing entries, and period closing and audit logs support a traceable record. That discipline is valuable for teams with review or audit requirements, though it also means corrections are visible rather than quietly overwritten.

Key features

Fund accounting and tax preparation

NP Ledger supports Form 990-N and 990-EZ, as well as a full Form 990 workflow with account mapping and worksheets for a tax preparer. The Standard plan includes the full 990 wizard; Starter covers 990-N and 990-EZ. It prepares information for filing but does not e-file the return, so organizations still need a tax preparer or separate filing route for submission.

Imports and connections

Bank connections use Plaid, with live feeds listed for more than 7,000 U.S. banks plus Mercury; the product also describes Plaid coverage of more than 12,000 U.S. banks and credit unions. OFX, QFX, QBO, and CSV imports provide alternatives, alongside PayPal, Venmo, and Stripe connections. Standard and higher tiers include donation webhooks for Donorbox, Givebutter, and PayPal; Professional adds Stripe webhook automation.

Migration support covers QuickBooks Online history and class-to-fund mapping, Manager.io imports, and spreadsheet templates. Preview and undo before posting reduce the risk of importing data incorrectly. The product also connects to Claude, Claude CoWork, Cursor, and Claude Desktop through a Model Context Protocol server.

Controls and support

Security measures include TLS/HTTPS in transit, Google Cloud encryption at rest, encrypted bank account reference information, role-based access, TOTP two-factor authentication, daily backups retained for seven days, and point-in-time recovery. Team seats and CPA or accountant access help accommodate outside bookkeeping support. Guided setup and migration, documentation, an FAQ, and AI contextual help round out the support options; 70Ware says the people who design the workflows also answer support questions.

Pricing

There is no free plan. Paid plans start at $29 per month, and a 30-day trial can be cancelled at any time during the trial. A separate 60-minute pre-loaded sandbox session requires no card or email. All plans include unlimited transactions, funds, and contacts, so the main differences are seats, tax workflow depth, entry automation, and organization count.

• Starter: $289 a year, billed $24 /month · $289/year (save $59). Best suited to new and smaller nonprofits, it allows 2 users per organization and includes Form 990-N/990-EZ and 1099 contractor tracking. It gives up the full Form 990 wizard and the named Voice Entry and receipt-scanning allowance of Standard.
• Standard: $589 a year, billed $49 /month · $589/year (save $119). For growing teams, it raises the limit to 10 users and adds Voice Entry and receipt scanning at 25/month, plus the full Form 990 wizard.
• Professional: $989 a year, billed $82 /month · $989/year (save $199). It supports 25 users per organization, up to 10 organizations, and unlimited Voice Entry and receipt scanning, making it the relevant tier for established nonprofits and multi-client bookkeepers.
• Custom: custom pricing for organizations needing more than 25 users.

The listed starting price and the annual-plan billing figures are not the same: the annual plan prices are shown with monthly equivalents and yearly totals. Teams should compare the yearly commitment and the specific seat and usage limits against their needs before choosing a tier.

Platforms

NP Ledger is accessed through a responsive web app that works on any device; it has no native mobile app. That is sufficient for browser-based work across devices, but teams seeking a dedicated mobile application should look elsewhere.

Who it's for

NP Ledger is best matched to small and growing nonprofits, volunteer treasurers, and part-time bookkeepers who need fund-level records without managing separate ledgers. Standard is the natural step for a team that needs full Form 990 preparation and more than two seats, while Professional fits established organizations or bookkeepers handling multiple organizations. It is not a full finance suite for teams that need payroll processing, payroll tax filing, donor CRM, fundraising pages, or direct Form 990 e-filing.

Pros and cons

• Pros: One ledger handles restricted and other fund types with per-fund reporting, useful for nonprofits that must keep restrictions visible.
• Pros: Unlimited transactions, funds, and contacts across plans avoids transaction caps as activity grows.
• Pros: Reversing entries, period closing, and audit logs preserve a visible correction trail.
• Pros: Guided migration, multiple import routes, and a no-card sandbox lower the friction of evaluating or moving to the system.
• Cons: The 30-day trial is the only ongoing no-cost access; there is no free plan.
• Cons: Voice Entry and receipt scanning are capped at 25 per month on Standard and unlimited only on Professional, which may push higher-volume teams to the most expensive listed tier.
• Cons: It records or imports payroll but does not run payroll or file payroll taxes, requiring another service for those jobs.
• Cons: It prepares Form 990 information but does not file directly, and it lacks donor CRM and fundraising pages.

Alternatives

For a wider comparison, browse Fund Accounting Software and Nonprofit Accounting Software.

• CDM+ is worth comparing if Android, iOS, Mac, or Windows access matters; its Essentials plan is $25 a month for one program and one user.
• FastFund Accounting may suit teams seeking cash-based fund accounting with budgeting and project tracking; its Standard plan is $50 a month.
• Blackbaud Financial Edge NXT is an option for organizations seeking a custom quote, with implementation, training, and ongoing support potentially included.
• MIP Accounting offers custom-quote pricing based on organization size, goals, and required services.
• Aplos is a paid alternative with a Lite plan at $79 a month, including two users and fund-based statements.
• LineLedger is the alternative to consider if a free plan is the priority; it is web-based and self-hosted, with unlimited companies, users, and transactions on its free plan.
• Caselle is another paid alternative, available on web, mobile, desktop, and self-hosted platforms.
• Denali Fund is a paid alternative with a free trial and Windows or self-hosted access.

Verdict

Choose NP Ledger if your nonprofit needs fund accounting, traceable corrections, and Form 990 preparation in a web-based bookkeeping workflow, particularly if unlimited transactions and guided migration matter. Its limits are decisive for organizations that need payroll, donor management, fundraising pages, direct tax filing, or a native mobile app; those needs call for a broader or more specialized system.