Cordango Purchase Requests

Cordango Purchase Requests is an approval workflow for turning purchase proposals into budget commitments and recorded costs. It is best suited to finance teams, managers and organizations already using Cordango’s budget tools. The deciding advantage is the connection between routing, commitments and actual spend; the main reservation is the contract status of its published GDPR agreement.

Overview

Requests use a short purchasing form and can include line items, supplier quotes and the budget line that should fund the purchase. Routing changes with the amount: a smaller request can stop with a manager, while a larger one can move to finance and management. A requester cannot approve their own submission, giving the workflow a basic separation of duties without forcing every purchase through senior finance.

Purchase Requests is an official Cordango app, version 0.4.0, and is presented with sample data. It is built on Budget & Spend Tracker, which installs alongside it and records approved commitments against budget lines. That makes it a stronger fit for teams wanting purchasing and budget tracking in one Cordango setup than for buyers seeking an isolated requisition form.

Key features

The approval trail records decisions, while the app stores the actual purchase cost alongside the estimate. Finance and managers can therefore compare what was authorized with what was ultimately spent. Conditional routing, approval workflows and budget controls are central capabilities rather than optional add-ons.

Optional companions extend the process. Asset Register can receive purchased hardware, and Vendor & SaaS Management can create a draft request when a vendor is approved. These links are useful when several Cordango apps are part of the operating process, but add less value to a team that only needs request intake and approval.

Cordango says its platform includes single sign-on, roles, permissions and a shared audit trail, with permissions enforced on every read and write. It says the service is built and hosted in Germany on EU infrastructure. The published GDPR data-processing agreement is marked as a draft and not contractually binding; customers should obtain the signed version before depending on it for compliance. Cordango says contact messages reach the product builders, and existing users can use its Discord for problems.

Pricing

The Solo plan costs 0.00 EUR and is free forever, with no card and no end date. It is for one person and includes 500 credits per month, making it the practical entry point for an individual rather than a multi-user purchasing team.

Company Monthly costs €49 a month, billed per person from a minimum of five people. Company Yearly costs €441 a year, billed once a year and equivalent to €36.75 a month; it also starts at five people and is billed per person from that minimum. The annual term lowers the stated monthly equivalent but requires an upfront yearly payment. The pricing page does not state a trial duration.

The Perpetual license has custom pricing. It is paid three years in advance, with terms worked out with Cordango, and provides self-hosting from day one with permanent capacity. That model is aimed at organizations planning a long-lived self-hosted deployment, not buyers looking for a clearly priced subscription.

Platforms

Cordango lists Purchase Requests for web, API and self-hosted deployment. The combination supports browser use, integrations and organizations that require their own hosting arrangement, while the self-hosted option is tied to the custom perpetual-license terms.

Who it's for

Finance teams can use amount-based escalation, budget-line commitments and actual-cost records to keep purchasing tied to financial control. Managers get a clear approval path for ordinary requests, with larger purchases able to reach finance and management. It also suits organizations using Cordango’s related apps for assets and vendors. It is less compelling for a small group wanting only a standalone form, or for buyers who need a binding GDPR agreement before procurement.

Pros and cons

Pros

• Budget-linked purchasing: approved commitments are recorded against budget lines through the accompanying Budget & Spend Tracker.
• Amount-based escalation: smaller requests can remain with a manager while larger ones can involve finance and management.
• Useful financial record: actual purchase cost is stored beside the estimate and approval trail.
• Separation of duties: requesters cannot approve their own requests.
• Deployment choice: web, API and self-hosted availability covers browser, integration and hosting needs.

Cons

• Contractual GDPR uncertainty: the published DPA is only a draft, so customers must request the signed agreement.
• Company entry threshold: paid Company plans require at least five people and charge per person from that minimum.
• Limited published pricing clarity: the perpetual option has custom pricing and no trial duration is stated.
• Best value depends on the Cordango stack: several benefits rely on companion apps installing or working alongside Purchase Requests.

Alternatives

Browse the Purchase Request Software directory when you want a wider category comparison.

• Jodoo Purchase Requisition Software is the better pick for mobile coverage and a freemium entry plan with five free users, submission and automation quotas, and a free trial.
• Catalystk suits teams wanting unlimited records and all modules on a free plan across web and mobile, with paid expansion available.
• RAQOZ Purchase Approvals is worth choosing when a web-only approval product with a free plan for one organization, one location and up to five active internal users is enough.
• RAQOZ Purchase Requisition Software is the alternative for teams needing free requisitions, basic approvals, RFQs and quotation comparison for up to five active internal users.
• workro desk Purchase Approvals fits buyers seeking a freemium web, API and self-hosted option with a free plan capped at one admin and up to 10 assets.
• CodeGlo Purchase Approval is a paid alternative for Android, iOS and web.
• TeroTAM Purchase Requisition Module is a paid choice with custom pricing across Android, iOS, web and Windows.
• OpenGov Accounts Payable is a paid, API and web-based alternative.

Verdict

Choose Cordango Purchase Requests if you want approval routing, budget commitments and final purchase costs connected in one Cordango environment, especially with related asset or vendor workflows. Look elsewhere if you need a lower user threshold, a stated trial period or a GDPR agreement that is already contractually binding.