ChurchDesk Rota
ChurchDesk Rota organizes church staff and volunteer duties alongside calendar events.
What ChurchDesk Rota is
ChurchDesk Rota organizes church staff and volunteer duties alongside calendar events. Events can assign responsibilities directly, or people can choose open rota slots themselves. Volunteers can self-assign in the mobile app, view upcoming duties, and receive notifications. Users can create and share overviews of one or several rota schemes. For recurring event series, bulk assignment fills open duties using calendar availability and a selected priority order. Calendar users can access rotas and sign up, while creating rotas and assigning duties requires booking and planning permission. Assigned people receive reminder email three days before a duty. Rotas can be saved or printed as Word documents or PDFs. ChurchDesk says it integrates with several systems and offers an open API. Hosting uses Hetzner servers in Germany, with stated DSG-EKD and KDG compliance.
Good
- Self-assignment for open rota slots
- Bulk assignment for recurring events
- Three-day reminder emails
- Mobile app with upcoming rota notifications
- Word and PDF exports
Watch out
- No free plan
- Excel export unavailable
- Creating rotas requires planning permission
- Pricing billed annually
Who it suits
It suits churches coordinating recurring staff and volunteer schedules across calendars and mobile devices. Teams needing permission controls, reminders, and printable rota documents may benefit.
Verdict
ChurchDesk Rota provides calendar-linked scheduling with volunteer self-service and recurring-duty automation. Its permission model and lack of Excel export are important considerations for church teams.
Plans and prices
From ChurchDesk Rota's own pricing page, checked 4 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Basic | £54 a year | 100 contacts & users · 5 time registration users · personal support · all platform modules · excl. vat, billed annually |
| Small | £97 a year | 500 contacts & users · 15 time registration users · personal support · all platform modules · excl. vat, billed annually |
| Medium | £140 a year | 1,000 contacts & users · 25 time registration users · personal support · all platform modules · excl. vat, billed annually |
| Large | £239 a year | 5,000 contacts & users · unlimited time registration users · personal support · all platform modules · excl. vat, billed annually |
The facts
Each one read from ChurchDesk Rota's own pages, with the date it was checked.
What it does
- Assignments
- Calendar events can assign responsibilities to people, or staff and volunteers can self-assign to open rota slots.checked 4 Oct 2026
- Bulk assignment
- Bulk assignment fills open duties in a recurring event series according to calendar availability and a selected priority order.checked 4 Oct 2026
- Certification
- ChurchDesk says ISO 27001 certification is in preparation and expected to be completed during 2026.checked 4 Oct 2026
- Exports
- Rotas can be saved or printed as Word documents or PDFs; Excel export is not available.checked 4 Oct 2026
- Integrations
- ChurchDesk says it integrates with a number of systems out of the box and offers an open API for additional integrations.checked 4 Oct 2026
- Intended users
- ChurchDesk describes its software as tools for churches and says Rota is for organising staff and volunteer duties.checked 4 Oct 2026
- Mobile use
- Volunteers can self-assign rota tasks in the mobile app, and upcoming rotas are shown with notifications.checked 4 Oct 2026
- Notifications
- Assigned people receive a reminder email three days before a duty begins.checked 4 Oct 2026
- Permissions
- Calendar users can access rotas and sign up for duties, while users with booking and planning permission can create rotas and assign duties.checked 4 Oct 2026
- Purpose
- ChurchDesk Rota manages church rotas for staff and volunteers and synchronises them with the calendar.checked 4 Oct 2026
- Rota schemes
- Users can create and share overviews of individual or multiple rota schemes.checked 4 Oct 2026
- Security
- ChurchDesk says its software is hosted on Hetzner servers in Germany and is compliant with DSG-EKD and KDG church data protection laws.checked 4 Oct 2026
- Support
- ChurchDesk provides help guides and says users can contact its support team directly.checked 4 Oct 2026
The company
- Founded
- 2012checked 28 Sep 2026
- Headquarters
- London, United Kingdomchecked 28 Sep 2026
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