BoardKite

Overview

BoardKite is a browser-based workspace for nonprofit boards, connecting meeting preparation, records, votes, and follow-up. It is strongest for organizations coordinating trustees and volunteers around sensitive material. The joined-up meeting cycle is compelling, but organization-wide storage limits and member caps matter as a board grows.

Key features

Boards can plan agendas, share board packs, record minutes and decisions, run votes, and carry actions into the next meeting cycle. That makes it a practical fit for boards that want decisions and assigned work to remain connected to the meeting record; OKRs and committee management broaden its scope beyond minutes alone.

BoardKite AI can suggest agendas, summarize board packs, draft minutes from transcript context, and carry unresolved actions forward. Organizations can configure the AI provider, while transcription is opt-in for each meeting. Manual VTT, SRT, or plain-text transcript uploads give boards another option when they already have a transcript.

Google Calendar is optional and organization-scoped. It supports events and Google Meet links scheduled in BoardKite, without accessing Gmail or Drive. Other named integrations include Google Meet, Zoom, Webex, Microsoft Teams, Anthropic, Ollama, OpenAI, Azure OpenAI, vLLM, and Recall.ai; Slack and email alerts are reserved for Pro and Enterprise.

Sensitive fields are encrypted at rest with a per-organization key, and traffic is encrypted in transit using TLS. BoardKite can provide a SOC 2 report, DPA, penetration-test summaries, and subprocessor list within one business day after a security request. Storage is measured across the organization, uploads are capped at 250 MB per file, and new uploads stop when the quota is reached. That last restriction can interrupt routine board-pack work if an organization does not manage its storage.

Pricing

BoardKite has a free tier and monthly paid plans. The free tier costs nothing and covers basics for 3 users. Free testing access currently maps to BETA subscription mode in-app, so it is best treated as a small-board starting point rather than a substitute for a larger paid workspace.

Core costs €39 a month, billed monthly, for up to 10 members. It includes basic search, meetings, AI agenda planning, minutes, decisions, action tracking, and OKRs. This is the natural choice for a small board needing the core meeting workflow; it does not include the global search, audit log, or Slack/email alerts offered higher up.

Pro costs €99 a month, billed monthly, and supports 25 members. Global search, Slack/email alert integrations, and an audit log make it better suited to organizations with broader coordination or audit needs. Enterprise costs €299 a month, billed monthly, with unlimited members, advanced permissions, signature workflows, API access, SSO, and priority support. Its data room is described as a future feature, not a current inclusion. A free trial is offered, and the listed BoardKite member limit is 10; organizations considering a larger group should confirm how that limit applies to their selected plan.

Platforms

BoardKite runs in a web browser and works well on iPad. Directors can open secure links sent by email without installing an app, a useful option for volunteer boards that do not want software setup to become a participation hurdle.

Who it's for

BoardKite is aimed at nonprofits, trustees, and volunteers who need one place for agendas, board packs, minutes, votes, and follow-up. Its configurable AI and opt-in transcription suit organizations that want assistance while retaining control over provider choice and meeting-level transcription. It is less suitable for organizations that routinely handle large uploads or need a generous storage buffer, since reaching the organization quota blocks further uploads.

Pros and cons

• Pros: The meeting workflow connects agendas, decisions, votes, and actions, helping boards carry work forward rather than leaving it scattered across separate meeting records.
• Pros: Configurable AI providers, per-meeting transcription choice, and manual transcript uploads give organizations several ways to govern AI-assisted minutes.
• Pros: Browser access and secure emailed links avoid requiring directors to install software.
• Cons: The free tier is limited to 3 users, and Core supports up to 10 members, which may force growing boards onto a higher plan.
• Cons: Storage is organization-wide and uploads are blocked at quota, making capacity management operationally important.
• Cons: Slack and email alerts, global search, and audit log require Pro, while signature workflows and SSO require Enterprise.

Alternatives

For a wider comparison, see Nonprofit Board Management Software and Meeting Notes Software.

BoardSite is worth comparing if directors need Android or iOS access alongside web; its free plan supports up to 5 users, 10 documents, and one vote per month. Board I.V. may suit buyers who value a product built by someone with long experience inside nonprofit boardrooms. Board Management offers a lifetime-free account for up to 3 members and supports macOS, Windows, and web.

NonprofitBOD is an alternative for a small nonprofit seeking a free, web-based board setup: its free plan supports one board and up to 5 members, with meetings, agendas, minutes, a compliance calendar, task queue, and document library. Board Manager is another web option with a free Starter plan for up to 25 board members and candidates, plus 500 emails per month; it does not offer a free trial. BoardSpot is a paid alternative for organizations prioritizing unlimited document storage, unlimited committees, and no added per-user cost on Essentials, with apps across Android, iOS, macOS, web, and Windows.

Hippoly may be a better fit for nonprofits seeking a €€42 a month workspace plan with unlimited users, one workspace, and 1 GB storage, as well as Android and iOS access. BoardEffect is a paid alternative with Android, iOS, API, and web support.

Verdict

Choose BoardKite if your nonprofit wants a browser-based home for the full board-meeting cycle, with configurable AI and controls over transcription. Its connected records and follow-up are the main reason to choose it. Look elsewhere if organization-wide storage limits are a poor fit, or if your board needs more than 10 members without stepping up to a higher plan.