M-Files
7.1#10 in document management softwareFrom $65 a monthAndroidiOSWebAPI
VisitM-Files vs OpenKM
What both publish
| Fact | M-Files | OpenKM |
|---|---|---|
| Cloud hosting | M-Files Cloud is hosted in Microsoft Azure and managed by a professional Cloud Operations team 24/7. | The cloud service page lists 24/7 monitoring and minimum 99% network availability. |
| Deployment | M-Files offers both cloud-based and self-hosted deployment options. | OpenKM can run on Linux, Windows or macOS and is offered as cloud-hosted or on-premises software. |
| Founded | 2002 | 2005 |
| Headquarters | Tampere, Finland | Palma de Mallorca, Balearic Islands, Spain |
| Integrations | Featured integrations include Microsoft 365, Salesforce, and SAP, and M-Files also provides integrations and APIs for non-Microsoft CRM and ERP systems. | Listed integrations include Microsoft Office, Kofax, Abby Flexicapture, LDAP, Active Directory, CMIS, REST and web services. |
| Product | M-Files is a metadata-driven document management system that connects documents to the people, projects, and work they support. | OpenKM is document management software for managing documents, collaborating, and searching within one system. |
M-Files plans
- M-Files Essentials$65 a month
- M-Files EnterprisePriced on request
OpenKM plans
- Community EditionFree
- Basic$100 a month
- CloudPriced on request
- ProfessionalPriced on request
- Professional EditionPriced on request
Pick M-Files if…
M-Files suits organizations handling complex, regulated, document-heavy work, especially in higher-risk environments. It can also suit teams that need either cloud or self-hosted deployment and collaboration around shared documents.
Pick OpenKM if…
OpenKM suits organizations needing controlled document storage, searchable records, and formal review or approval workflows. It also fits teams that need web, mobile, self-hosted, or hosted deployment choices with integrations and granular permissions.