Xettle

Overview

Xettle turns marketplace settlements into draft Xero invoices, with reconciliation checks and marketplace-level profit insights. It suits Australian sellers and the accountants or bookkeepers who handle their payouts. The focused workflow is useful; the beta status and lack of full product-cost accounting are meaningful limits.

Key features

Xettle parses settlement files, verifies line items and prepares one draft invoice per settlement with GST, account codes and an audit trail. An accountant reviews and authorises the draft, so the workflow can reduce manual preparation without making final approval automatic. Sellers should still verify every entry before recording it or relying on it for tax purposes.

Amazon and Shopify have API connections; other marketplaces use file uploads. Xettle names eBay, Bunnings, Kogan, Catch, BigW, MyDeal and Everyday Market among its supported marketplaces. Its AI can identify files, map columns, adapt to format changes, split mixed files, suggest account codes and flag fee anomalies. Those capabilities target the varied settlement exports sellers deal with, though they do not remove the need to check the resulting entries.

Duplicate detection, locked-period checks and deposit verification provide safeguards before posting. Audit CSV attachments and a full posting history help preserve a record of the accounting handoff. Profit insights cover marketplace fees, shipping and fulfilment costs, ad spend, refunds, margin comparisons and fee-change alerts—useful for spotting changes in marketplace economics, but not a replacement for detailed cost accounting.

Xettle does not track manufacturing costs, warehousing overhead or per-unit product costs at order level. Users can add SKU costs for basic margin analysis, but sellers who need comprehensive COGS accounting should look elsewhere. The homepage upload preview accepts CSV, TSV, XLSX and PDF files up to 5 MB; it says files are analysed in the browser and never stored. That stated handling applies to the preview, not necessarily every part of the service.

Pricing

The Beta plan costs nothing during beta. Xettle says paid tiers may be introduced, so the current free price should not be treated as a permanent commitment. The beta terms also allow features to change, be withdrawn, contain defects or become temporarily unavailable; there is no uptime guarantee or service-level agreement. That makes it a reasonable option for sellers willing to tolerate a changing service, but a less comfortable choice for workflows that depend on guaranteed availability.

Platforms

Xettle is a web app. Its settlement workflow is built around Xero and marketplace connections or file uploads. Payout reconciliation is automatic, tax handling uses rules, and inventory accounting is not included.

Who it's for

Xettle is best suited to Australian marketplace sellers who reconcile payouts in Xero and want draft entries prepared for accountant review. Accountants, bookkeepers, accounting firms and agencies may also find the approval-oriented workflow useful across client settlements. It is a weaker fit for businesses that need order-level product costs, inventory accounting or dependable service guarantees.

Pros and cons

• Pros: One draft invoice per settlement, with GST, account codes and an audit trail, can reduce manual entry while keeping authorisation with an accountant.
• Pros: Connections for Amazon and Shopify, file uploads for other named marketplaces, and tools for adapting to changing file formats address a broad range of settlement exports.
• Pros: Duplicate, period and deposit checks plus posting history give sellers and reviewers useful controls around reconciliation.
• Cons: Every generated entry needs human verification; Xettle does not provide final, automatic approval.
• Cons: It lacks inventory accounting and detailed manufacturing, warehousing and per-unit COGS tracking.
• Cons: Beta features can change or be unavailable, with no uptime guarantee or SLA.

Alternatives

Ecommerce Accounting Software is the broader category directory for comparing options. Consider Amaka instead if its freemium approach, free trial and published transaction and integration limits suit your workflow: its Free plan is free for up to 60 transactions per month, one integration and one location or store, with backsync up to one day; COGS and inventory are unavailable. Ecommatrics offers a free forever plan with 32+ seller tools, plus paid one-time access options, if that toolkit is a better match. ZupERP may suit readers looking for free seller tools and a monthly GST-filing option; its free tools include label makers, PDF and image tools, and a one-order profit calculator.

OnGravy is a paid, multi-platform alternative with a Business Owner plan at ₹799 a month, including one business, up to 20 payroll employees and 100K AI tokens per month. WIMOnline offers a paid Starter plan at ₹149 a month, billed monthly with cancellation anytime; it includes three users, two companies, unlimited invoices and 5,000 API requests per day, with prices excluding 18% GST. EcommReco is another paid web option. Entriwise is worth comparing for its Standard plan at $41 a month, billed $490 billed yearly, for one channel, one sales region, one user and up to 6,000 transactions per month. Fintra uses custom pricing scoped per customer, with payroll priced separately.

Verdict

Choose Xettle if you are an Australian marketplace seller using Xero and want settlement invoices prepared with reconciliation safeguards for an accountant to approve. Its focused preparation workflow and marketplace profit insights are the main reasons to consider it, particularly while the beta plan is free. Look elsewhere if you need full inventory or COGS accounting, or if beta-level service uncertainty is unacceptable.