Workia

Overview

Workia is global mobility software for organizations coordinating employee relocations and assignments. It suits mobility teams that need to bring planning, case operations and employee tasks into one workflow, including teams just starting to use mobility technology. The free Planner is a useful entry point; teams seeking full programme management should weigh Premium’s breadth against custom pricing.

Workia covers relocation management, immigration tracking, assignment management, expense reimbursements, employee self-service and vendor management. Its scope makes it relevant to teams coordinating moves across several functions, rather than companies looking only for a standalone relocation checklist. Global Mobility Software offers more category options.

Key features

Planning and move operations

The Planner supports saved move plans, process steps, high-level cost calculations and sharing with the business. That is a practical way for a small team to organize a proposed move without committing to the full platform. For active cases, Workia adds checklists, approval workflows, ticketing, document generation and email automation. These tools address recurring coordination work, though the free Planner is not a substitute for the Premium case-management offer.

Costs and employee self-service

Cost estimates draw on pre-loaded data, automated tax calculations and custom templates, giving mobility teams several ways to shape estimates. Assignees can track tasks, upload documents, view destination guides, manage personal details and log business trips in the employee app. This division keeps routine updates with employees while leaving programme coordination to the team.

Connections and controls

Workia lists integrations with Gmail, Outlook, Workday, SAP SuccessFactors, Oracle HCM, DocuSign and ServiceNow, and connects to more than 80 tax, immigration and mobility partners through the Equus Ecosystem. A REST API and webhooks provide another route for extending the product. Its security portal contains materials for CCPA, GDPR, ISO/IEC 27001, LGPD, SOC 2 and SOC 2 Type 2, as well as a 24-hour recovery time objective and access to penetration-test and SOC 2 reports.

Pricing

The free Planner costs nothing, billed Free forever, and allows 3 mobility team users. It includes creating and saving plans, process steps, high-level cost calculations and sharing. That cap makes it a low-risk fit for a small team evaluating planning workflows, but it does not include the listed Premium case-management features.

Premium has custom pricing aligned to programme size. It includes 5 mobility team users, case management, Workday and SAP integrations, advanced reporting + AI, SSO and no implementation fee. Workia estimates about one hour to load data. All plans include in-app chat support and data upload via screenshare. Teams should compare Premium’s five-user allowance with their staffing needs before choosing it.

Additional mobility team users cost $1,000 a year, billed at $1,000 each per year. Additional business travel cases cost $3, paid once, at $3 each, with a minimum quantity of 1,000. These add-ons can materially affect fit for teams that need more seats or frequent travel-case processing; the Planner’s free status does not remove those separate charges.

Platforms

Workia supports Android, iOS, web and API. That combination accommodates employee mobile access alongside browser-based team work and integrations.

Who it's for

Workia is strongest for global mobility teams coordinating relocation, immigration and assignment processes, especially those that want a free planning foothold before moving to programme-level tools. The employee app and partner connections matter most when assignees and external mobility providers are part of the workflow. It is less compelling for a team that needs Premium capabilities but cannot assess a custom-priced programme against a firm budget.

Pros and cons

• Pros: Free Forever planning for up to 3 team users gives small teams a concrete way to organize and share moves.
• Pros: Case workflows, employee self-service and more than 80 partner connections span both internal coordination and external mobility services.
• Pros: Workday and SAP integrations, API and webhooks provide several paths to connect mobility work with other systems.
• Cons: Premium’s price is custom, so buyers cannot compare its cost without discussing programme size.
• Cons: The free plan is limited to planning; additional seats and travel cases have separate charges, including a 1,000-case minimum for the latter.

Alternatives

Benivo is another freemium, web-and-API option; consider it if included cost estimates in its standard platform license suit your buying needs.

Equus Platform is a paid alternative for teams seeking an Android, iOS and web platform with pricing provided on request and a required demo. Relocity is worth considering when remote support across 3,000+ cities, delivered by video, phone and in-app messaging, is the priority; its enterprise layer can connect existing systems.

mai-world is a paid Android, API, iOS and web alternative. Deloitte MobilityAdvantage is another paid Android, iOS and web option, with a demo request required for pricing.

Jobbatical may suit teams focused on immigration services: it has no free plan, offers a free trial, and lists a South Africa immigration assessment at $250, paid once, billed per case. ReloTalent is a paid API-and-web option with a €299 a month Basic subscription, monthly billing and a rolling contract cancellable at any time. reloviewsComplete is another paid option for web, iOS and Android.

Verdict

Choose Workia if your mobility team wants a free, three-user planning start and a path to coordinated case operations, employee self-service and partner connections. Its broad workflow coverage is the main reason to shortlist it; the main reason to look elsewhere is Premium’s custom pricing, particularly if your required seats or travel-case volume will push costs beyond the starter plan.