Volunteer Shift Manager
Volunteer Shift Manager is web-based scheduling software for nonprofits coordinating volunteer shifts.
What Volunteer Shift Manager is
Volunteer Shift Manager is web-based scheduling software for nonprofits coordinating volunteer shifts. Coordinators can create recurring, one-time or event-based programs, then share signup links that let volunteers choose shifts without accounts or app downloads. If a spot opens, the waitlist advances the next person. Email reminders go out 48 and 3 hours before a shift; volunteers who opt in also receive an SMS reminder 3 hours ahead. The service tracks completed-shift hours, calculates their dollar value, and supports CSV exports and monthly, quarterly or yearly totals. Day-of tools include tablet self-check-in, printable day sheets and rosters, and walk-up volunteer entry. Starter is free, with limits of 50 volunteers, 30 upcoming shifts, 250 emails and 50 SMS reminders monthly. Engage costs $19 a month and includes unlimited volunteers and shifts, higher message limits and integrations. Engage also offers branded signup pages, up to three custom questions per shift and optional digital waivers.
Good
- Supports recurring, one-time and event-based shifts.
- Waitlists promote the next person when spots open.
- Tracks volunteer hours and exports CSV reports.
- Free Starter plan supports up to 50 volunteers.
- Engage includes calendar and other integrations.
Watch out
- The service is web-only.
- No free trial is listed.
- Starter limits upcoming shifts to 30.
- Starter allows 50 SMS reminders monthly.
Who it suits
Volunteer Shift Manager is aimed at small nonprofits such as animal shelters, food banks, faith communities, mutual aid networks, small museums and community gardens. Its signup links suit organizations whose volunteers should be able to choose shifts without making an account or downloading an app.
Verdict
Volunteer Shift Manager covers scheduling, signup, reminders and shift-day coordination for nonprofit teams. Starter has clear volunteer, shift and message caps; Engage removes the volunteer and shift limits and adds integrations.
Plans and prices
From Volunteer Shift Manager's own pricing page, checked 30 Sep 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Starter | Free | Up to 50 volunteers · Up to 30 upcoming shifts · 250 emails/month · 50 SMS reminders/month · No credit card needed |
| Engage | $19 a month | Unlimited volunteers · Unlimited upcoming shifts · 5,000 emails/month · 500 SMS reminders/month · Integrations included |
The facts
Each one read from Volunteer Shift Manager's own pages, with the date it was checked.
What it does
- Audience
- The maker describes the product as built for small nonprofits, including animal shelters, food banks, faith communities, mutual aid networks, small museums, and community gardens.checked 30 Sep 2026
- Day-of tools
- The product offers self-serve check-in on a tablet, print-ready day sheets and rosters, and walk-up volunteer entry.checked 30 Sep 2026
- Engage features
- Engage includes branded signup pages, up to three custom questions per shift, and optional digital waivers.checked 30 Sep 2026
- Hours and reports
- It tracks hours from completed shifts, calculates a dollar value, and supports CSV exports and totals by month, quarter, or year.checked 30 Sep 2026
- Integrations
- The site lists Slack, Mailchimp, Google, Apple and Outlook calendar sync, Double the Donation, and webhooks as integrations available with Engage.checked 30 Sep 2026
- Privacy
- The privacy policy says the company does not sell personal information and processes volunteer data on behalf of the nonprofit that controls it.checked 30 Sep 2026
- Purpose
- Volunteer Shift Manager is scheduling software for nonprofits that helps coordinators manage volunteer shifts.checked 30 Sep 2026
- Reminders
- The service sends email reminders 48 hours and 3 hours before a shift, plus SMS reminders 3 hours before for volunteers who opted in.checked 30 Sep 2026
- Security
- The privacy policy says the service uses TLS encryption for data in transit and database-level access controls for data at rest.checked 30 Sep 2026
- Shift setup
- Coordinators can create recurring, one-time, or event-based programs and shifts.checked 30 Sep 2026
- Support
- The privacy policy directs privacy-related questions to [email protected] and says it responds to verifiable data requests within 30 days.checked 30 Sep 2026
- Volunteer signup
- Volunteers can use a program signup link to choose a shift without creating an account or downloading an app.checked 30 Sep 2026
- Waitlists
- When a spot opens, the waitlist automatically promotes the next person.checked 30 Sep 2026
The company
- Company
- Volunteer Shift Manager is operated by Upspire Studio, LLC, which the legal page says is located in Bellingham, Washington.checked 30 Sep 2026
- Headquarters
- Bellingham, Washington, United Stateschecked 28 Sep 2026
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