Tenant File
Tenant File is property management software for landlords, rental property owners, and property managers.
What Tenant File is
Tenant File is property management software for landlords, rental property owners, and property managers. Its functions include online rent collection, maintenance management, and property accounting. Accounting tools cover rent posting, separate ledgers, deposit accounting, check writing, bank reconciliation, and reports. Users can also manage tenant and vendor email, automatic late fees, reminders, scheduling, and built-in backup. Tenant File Cloud hosts the desktop program on a virtual server for access from anywhere. Capacity tiers have the same features and differ by rental-unit allowance: Tenant File 100 supports 100 rentals for $50 a month; Tenant File 250 supports 101 to 250 rentals for $100 a month; Tenant File 500 supports 251 to 500 rentals for $200 a month. DirectPAY, offered with Aliaswire, accepts eCheck, credit card, and recurring rent payments, which are posted automatically. New Cloud users receive a one month free trial and free data upload. The Virtual Server requires a screen of at least 14 inches and is not suited to small handheld devices such as iPhones or small tablets. Support for the desktop version has ended; the company recommends moving to the Virtual Server.
Good
- Online rent collection, maintenance, and accounting
- Plans support up to 100, 250, or 500 rentals
- Includes a one month free trial and data upload
- DirectPAY payments post automatically
Watch out
- No free plan
- Virtual Server requires a screen of at least 14 inches
- Desktop version support has ended
Who it suits
Tenant File suits landlords and property managers who want accounting, rent collection, and maintenance tools organized around their rental-unit count. The Virtual Server is a poor fit for users who need to work on small handheld screens.
Verdict
Tenant File combines core property-management functions with capacity tiers that share the same features. Check the unit count and screen requirement, and note that desktop support has ended.
Plans and prices
From Tenant File's own pricing page, checked 21 Sep 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Tenant File 100 | $50 a month | 100 rentals · monthly |
| Tenant File 250 | $100 a month | 101 to 250 rentals · monthly |
| Tenant File 500 | $200 a month | 251 to 500 rentals · monthly |
| Work Order App | $25 a month | Add-on for Tenant File Virtual Server · $25.00/month |
| Tenant File 100 Unit | $50 a month | Supports up to 100 Rental Units · $50.00 per month |
| Tenant File 250 Unit | $100 a month | Supports up to 250 Rental Units · $100.00 per month |
| Word Processor | $169.95, paid once | Over 100 pre-written templates · ONE-TIME charge of $169.95 |
| Tenant File 500 Unit | $200 a month | Supports OVER 250 Rental Units · $200.00 per month |
The facts
Each one read from Tenant File's own pages, with the date it was checked.
What it does
- Accounting features
- The software includes rent posting, separate ledgers, deposit accounting, check writing, bank reconciliation, and reports.checked 8 Oct 2026
- Additional features
- Features include tenant and vendor email, automatic late fees, reminders, a scheduler, and built-in backup.checked 8 Oct 2026
- Capacity tiers
- The 100, 250, and 500 versions have the same features and differ by the number of rental units supported.checked 8 Oct 2026
- Desktop support status
- The company says support for the desktop Tenant File has ended and recommends moving to the Virtual Server.checked 8 Oct 2026
- Hosting
- Tenant File Cloud hosts the desktop program on a virtual server and is accessible from anywhere.checked 8 Oct 2026
- Included units
- 100checked 21 Sep 2026
- Integrations
- DirectPAY, offered with Aliaswire, supports tenant rent payments by eCheck, credit card, or recurring payment, with payments automatically posted in Tenant File.checked 8 Oct 2026
- Maintenance management
- Yeschecked 21 Sep 2026
- Online rent collection
- Yeschecked 21 Sep 2026
- Paid from
- 50checked 21 Sep 2026
- Payment security
- The DirectPAY page describes its payment service as fully secure and PCI compliant.checked 8 Oct 2026
- Product purpose
- Tenant File is property management software for landlords, rental property owners, and property managers.checked 8 Oct 2026
- Property accounting
- Yeschecked 21 Sep 2026
- Screen-size limitation
- The Virtual Server is not suited to small handheld devices such as iPhones or small tablets and requires a screen of at least 14 inches.checked 8 Oct 2026
- Support
- Virtual Server customers can use free web support through a ticket system, monitored on weekdays with replies by email.checked 8 Oct 2026
The company
- Company experience
- The company says it has provided software for property managers for over 20 years.checked 8 Oct 2026
Money
- Free plan
- Nochecked 21 Sep 2026
- Trial and onboarding
- New TenantFile Cloud users get a one month free trial and a free data upload.checked 8 Oct 2026
Where it runs
- Mobile app coverage
- web onlychecked 21 Sep 2026
