Talymo

Overview

Talymo is a production-management app for AV and event teams coordinating schedules, equipment and crew. It suits production companies that manage their own gear and need job planning tied to inventory. Its clearest appeal is keeping those workflows connected; rental businesses should look elsewhere.

Key features

A job can bring together its dates, location, client brief, crew, gear, checklist and callsheet. The gear library tracks each item’s serial number, status and location, and checks overlapping dates when equipment is assigned. That combination helps teams spot potential double-bookings before a job is ready, though it does not replace the need to keep asset records current.

QR codes support checking equipment out at collection and back in on return using a mobile-friendly workflow. Smart Bundles group recurring kit into reusable sets, with contained items checked for conflicts when assigned. Job statuses—Ready, Missing Items or Not Ready—reflect gear availability and checklist completion, giving teams a concise view of preparation gaps.

Talymo builds callsheets from job data for sharing by link or downloading as PDFs. Internal team members can edit, while freelance crew can receive view-only access. The product says it permanently logs every action on every asset, a useful record for teams that need to trace changes to equipment records.

Pricing

The free Personal Workspace costs nothing, billed forever, and includes 10 Asset Items, 3 Bundles and 5 Checklist Templates. It is a way to start with a small inventory, but the asset and bundle caps will constrain teams managing several productions or reusable kits.

Basic Workspace costs €49 a month, billed per month. It raises the limits to 100 Asset Items and 25 Bundles, adds unlimited checklist templates and allows 5 Team Members. It fits a small production team with modest inventory; the five-seat ceiling may be restrictive if freelancers or additional staff need access.

Pro Workspace costs €99 a month, billed per month, and includes 500 Asset Items, 50 Bundles, unlimited checklist templates and 25 Team Members. The higher limits better suit larger teams, though organizations exceeding them need Enterprise. Enterprise has custom pricing and includes unlimited assets, bundles, checklist templates and team members, plus dedicated onboarding and custom integrations. Specific integration partners are not named. Talymo offers a 14-day trial of Pro, giving teams a short period to assess the higher-tier workflow.

Platforms

Talymo is available on Android, iOS and the web, so teams can use the service across mobile and browser platforms.

Who it's for

Talymo is aimed at AV and event production companies scheduling jobs and tracking their own equipment. Its combination of gear conflict checks, QR checkout, crew access and callsheets is most relevant when those tasks need to stay coordinated. It describes itself as built for production companies rather than equipment rental businesses, so rental-focused operators should consider another tool.

Pros and cons

• Connected job and gear planning: Job records combine schedules, crew, checklists and equipment, while date checks flag potential asset conflicts.
• Useful equipment workflows: QR checkout and reusable Smart Bundles support collection, return and recurring kit assignments.
• Scalable team access: View-only access for freelance crew can keep external collaborators informed without granting edit rights.
• Caps shape plan choice: The free tier stops at 10 assets and 3 bundles; Basic has 5 team members, while Pro allows 25.
• Not aimed at rental operations: Businesses centered on renting equipment are outside the product's stated focus.

Alternatives

For a broader directory of options, browse Video Production Management Software.

• Celtx may suit readers seeking a free studio with one project, cloud-based script editors and real-time collaboration; it also has a free plan and trial.
• Gorilla Scheduling is worth considering for teams on macOS, web or Windows that need its scheduling focus; its free tier limits features, collaboration, reports and exports, fringes and integrated Ratebook.
• Production Slate is another Android, iOS and web option with a free plan capped at two projects, 15 crew and five shoot days, among other limits.
• Shamel Studio offers a web-based free plan with one limited project and editing tools.
• Studiovity is a cross-platform freemium alternative with a free trial.
• Wrapshoot may appeal to web-based teams wanting a free plan for one project and up to three team members.
• Autodesk Flow Production Tracking is a paid alternative with a free trial and broad platform support.
• farmerswife is a paid option with resource scheduling and project management.

Verdict

Choose Talymo if you run an AV or event production company and want equipment tracking, crew access and callsheets connected to job planning. The gear conflict checks and checkout workflow are its strongest practical reasons to choose it. Look elsewhere if equipment rental is your core business, or if your asset and team counts outgrow the plan limits.