RFPilot
RFPilot is a web app that extracts questions from RFPs, RFIs, security questionnaires and vendor forms, then drafts responses from a company knowledge base.
What RFPilot is
RFPilot is a web app that extracts questions from RFPs, RFIs, security questionnaires and vendor forms, then drafts responses from a company knowledge base. Drafts include confidence scores, source citations and VERIFY flags for details that need checking. For compliance work, it provides Yes, No or Partial verdicts and an XLSX compliance matrix. Users can generate branded PDF and DOCX documents, CSV files, and completed XLSX questionnaires. Team features include owner, editor and reviewer roles, question assignment, comments, approvals and version history; Slack notifications are included in the Team plan. The app is available in English, German, French, Spanish and Brazilian Portuguese, and AI answers can be generated in additional buyer languages, including Turkish. RFPilot processes PDF, DOCX, XLSX and TXT documents and uses OpenAI's API for draft responses, sending prompts with questions, relevant knowledge-base content and company context. Starter costs $29 a month and Team costs $99 a month. There is no free plan, but a 14-day trial is listed.
Good
- Drafts include citations and confidence scores.
- Offers Yes, No or Partial compliance verdicts.
- Exports proposals and completed questionnaires in several formats.
- Team plan includes Slack notifications.
Watch out
- No free plan is available.
- Mandatory multi-factor authentication is not offered.
- No SSO/SAML, SCIM provisioning or IP allowlisting.
- No SOC 2, ISO 27001, HIPAA or PCI DSS certifications.
Who it suits
RFPilot is aimed at B2B SaaS teams, IT service providers, consultancies, agencies and MSPs that respond to RFPs, RFIs or vendor questionnaires. Its team workflow may suit groups that need assigned review and approval roles.
Verdict
RFPilot combines answer drafting, compliance review and team approvals in one web app. Before using it, teams should consider its stated security limitations and its use of OpenAI's API for drafts.
Plans and prices
From RFPilot's own pricing page, checked 2 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Starter | $29 a month | 25 RFP projects/month · 500 AI responses/month · 100 knowledge-base entries · 1 team member · $49 shown alongside $29/month |
| Team | $99 a month | Unlimited RFP projects · 5,000 AI responses/month · Unlimited knowledge base · Up to 10 team members · Slack notifications · $149 shown alongside $99/month |
The facts
Each one read from RFPilot's own pages, with the date it was checked.
What it does
- Account deletion
- Owners can request whole-account deletion by emailing [email protected]; the security page says there is no self-service account deletion button.checked 2 Oct 2026
- Answer review
- Draft answers include confidence scores, source citations and VERIFY flags for details that need checking.checked 2 Oct 2026
- Certifications
- RFPilot states that it does not hold SOC 2, ISO 27001, HIPAA or PCI DSS certifications.checked 2 Oct 2026
- Compliance
- The product provides Yes, No or Partial compliance verdicts and a compliance matrix with XLSX export.checked 2 Oct 2026
- Data and AI processing
- RFPilot says it uses OpenAI's API for draft responses and sends prompts containing questions, relevant knowledge-base content and company context.checked 2 Oct 2026
- Integrations
- The Team plan includes Slack notifications.checked 2 Oct 2026
- Intended users
- The maker identifies B2B SaaS teams, IT service providers, consultancies, agencies and MSPs as audiences for the product.checked 2 Oct 2026
- Proposal output
- Users can generate branded PDF and DOCX documents, CSV files and XLSX compliance matrices, and fill answers into an original XLSX questionnaire.checked 2 Oct 2026
- Security controls
- The maker says passwords are bcrypt-hashed, sessions use Secure and HttpOnly cookies, and access is controlled by workspace roles.checked 2 Oct 2026
- Security limitations
- RFPilot says it does not currently offer mandatory multi-factor authentication, SSO/SAML, SCIM provisioning or IP allowlisting.checked 2 Oct 2026
- Supported documents
- The security page says the service processes PDF, DOCX, XLSX and TXT documents.checked 2 Oct 2026
- Supported languages
- The app is available in English, German, French, Spanish and Brazilian Portuguese, and AI answers can be generated in additional buyer languages including Turkish.checked 2 Oct 2026
- What it does
- RFPilot extracts questions from RFPs, RFIs, security questionnaires and vendor forms, then drafts answers grounded in a company knowledge base.checked 2 Oct 2026
The company
- Team workflow
- Team features include owner, editor and reviewer roles, question assignment, comments, approvals and version history.checked 2 Oct 2026
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