RecruitOnline
RecruitOnline is recruitment and staffing software combining applicant tracking, candidate and client management, rostering, onboarding, timesheets, invoicin…
What RecruitOnline is
RecruitOnline is recruitment and staffing software combining applicant tracking, candidate and client management, rostering, onboarding, timesheets, invoicing and portals. It includes placement tracking, a candidate portal and tools for managing a candidate database. AI features support candidate matching, job-description writing, chat and voice screening, drafted outreach and note summaries. Compliance records cover worker tickets, certificates and licences, with expired workers blocked from rostering. Agencies can post roles to SEEK, Indeed, Trade Me and ZEIL, while job boards bill agencies through their own accounts. Integrations include Gmail and Outlook capture, Google and Microsoft calendar sync, Kudosity, Referoo and PinvoiceR. Its REST API uses OAuth2 for candidates, jobs, applicants, bookings and leads, with Jobs API and leads webhooks. RecruitOnline runs on Android, iOS and web, with an API. The paid RecruitOnline plan costs A$1,200 a month, billed annually, and includes a 14-day trial.
Good
- Combines ATS, CRM, rostering and onboarding
- AI supports matching, screening and outreach
- Tracks licences and blocks expired compliance
- REST API uses OAuth2 and webhooks
- Candidate database, invoicing and portals included
Watch out
- No free plan
- RecruitOnline plan costs 1200.00 AUD monthly
- Usage charges apply beyond included allowances
- Branded mobile candidate app is an add-on
Who it suits
Recruitment and staffing agencies needing ATS, CRM, rostering, compliance, timesheets and client portals. It also suits teams wanting job-board connections, API access and optional branded candidate apps.
Verdict
RecruitOnline brings recruitment operations, compliance and billing into one platform, with AI tools and integrations for agency workflows. Review the included usage allowances and paid add-ons before choosing a plan.
Plans and prices
From RecruitOnline's own pricing page, checked 2 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| RecruitOnline | A$1,200 a month | Unlimited users · 30 people in bookings/month included · 300 RecruitChatBot conversations/month · 50 completed video interviews/month · Billed annually · $1,320 save with annual billing |
| Enterprise | Priced on request | Everything in RecruitOnline · multi-system and multi-brand groups · dedicated infrastructure · advanced security and audit logging · dedicated Customer Success Manager · 99.9% uptime SLA · Custom pricing per group |
The facts
Each one read from RecruitOnline's own pages, with the date it was checked.
What it does
- AI data use
- RecruitOnline says customer candidate and client data is not used to train public AI models.checked 2 Oct 2026
- AI features
- Its AI features include candidate matching, job-description writing, chat and voice screening, drafted outreach and note summaries.checked 2 Oct 2026
- API
- The REST API supports candidates, jobs, applicants, bookings and leads, uses OAuth2, and is accompanied by Jobs API and leads webhooks.checked 2 Oct 2026
- Compliance
- The platform tracks worker tickets, certificates and licences, and blocks workers with expired compliance from rostering.checked 2 Oct 2026
- Data protection
- The platform is hosted on AWS in Sydney, uses AES-256 encryption at rest and TLS 1.2/1.3 in transit, and isolates each customer's data in a separate database.checked 2 Oct 2026
- Integrations
- Listed integrations include Gmail and Outlook email capture, two-way Google and Microsoft calendar sync, Kudosity, Referoo, PinvoiceR and others.checked 2 Oct 2026
- Job advertising
- RecruitOnline supports posting to SEEK, Indeed, Trade Me and ZEIL, and says job boards bill agencies directly through their own accounts.checked 2 Oct 2026
- Limits and usage charges
- The plan includes 30 people in bookings and 300 chatbot conversations monthly; additional bookings cost $5 per person and additional chatbot conversations cost $0.15 each.checked 2 Oct 2026
- Product
- RecruitOnline combines ATS, CRM, rostering, onboarding, timesheets and client portals for recruitment and staffing agencies.checked 2 Oct 2026
- Security
- RecruitOnline states that it has been ISO 27001 certified since 2022 and undergoes annual surveillance audits.checked 2 Oct 2026
- Support
- The RecruitOnline plan includes priority support, and the pricing page says the team replies during AU/NZ business hours.checked 2 Oct 2026
- Video interview allowance
- The plan includes 50 completed video interviews monthly, then charges $2.50 per completed interview; incomplete or expired invitations are not billed.checked 2 Oct 2026
The company
- Company history
- RecruitOnline says it was founded in Australia in 2017 after originating as an in-house tool for a multi-branch agency.checked 2 Oct 2026
- Founded
- 2017checked 28 Sep 2026
Where it runs
- Mobile app
- A branded iOS and Android candidate app is an add-on that supports shifts, timesheets, payslips, documents, messaging and push notifications.checked 2 Oct 2026
