Propman
Propman brings property management, accounting, and communications together for managing property portfolios.
What Propman is
Propman brings property management, accounting, and communications together for managing property portfolios. Its workflows cover maintenance tasks, key dates, client communications, and automated arrears chasing. Accounting features include service charge, debtor, creditor, nominal, and financial management reporting. Users can create and schedule custom reports, while self-service portals give tenants, suppliers, and clients access to real-time data and system integration. Named integrations include Spike Global, Xenith, Fixflo, Dwellant, Opayo, and Salesforce; optional web services and bespoke integrations are also available. The hosted service runs on a UK AWS server, with backups, updates, and patches managed by Grosvenor Systems. Hosted users access Propman through a web login; the maker says connections use SSL certification and offers two-factor authentication. Pricing is paid and on request: license costs vary by user count, role, and access level, and hosting is optional. The company says it was founded in 1980 and launched Propman in 1991.
Good
- Combines property management, accounting, and communications.
- Supports maintenance tasks and automated arrears chasing.
- Custom reports can be created and scheduled.
- Self-service portals serve tenants, suppliers, and clients.
- Hosted service includes managed backups, updates, and patches.
Watch out
- License pricing varies by users, roles, and access levels.
- No fixed license price is published.
- Automatic bank feeds are not available.
- Hosting is optional.
Who it suits
Propman is aimed at property owners and investors, commercial managing agents, block managers, and occupiers. It may suit teams that need property workflows alongside accounting and portfolio reporting.
Verdict
Propman covers portfolio workflows, accounting, reporting, and stakeholder portals in one system. Its pricing depends on user configuration, so prospective buyers will need to ask for a quote.
Plans and prices
From Propman's own pricing page, checked 4 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Propman | Priced on request | License price varies by number of users, role and access level; hosting is optional |
| Propman Hosting | Priced on request | UK AWS server · backups and patches managed by Grosvenor Systems · web login · optional two-factor authentication · annual hosting and maintenance arrangement |
| Propman licence | Priced on request | price calculated by users, roles and access levels |
The facts
Each one read from Propman's own pages, with the date it was checked.
What it does
- Accounting
- Accounting covers purchase and sales ledgers, journals, client and service-charge accounts, VAT, bank reconciliation, budgets, forecasts and management accounts.checked 15 Oct 2026
- API and extensibility
- The maker describes optional real-time web services and bespoke third-party integrations, but the page publishes no endpoint reference or SDK.checked 15 Oct 2026
- Arrears
- Bulk communications and automation are provided for arrears chasing.checked 15 Oct 2026
- Audience
- The maker identifies property owners and investors, commercial managing agents, block managers and occupiers as users.checked 4 Oct 2026
- Business intelligence
- PropBI provides cloud dashboards, custom visuals and portfolio analysis such as occupancy, maintenance spending and revenue opportunities.checked 15 Oct 2026
- Cloud hosting
- The hosted offering runs on an AWS server in the UK, with backups, product updates and patches managed by Grosvenor Systems.checked 4 Oct 2026
- Hosting
- Hosted deployments run on individual UK AWS servers with managed backups, patches and web access; on-premises server deployment is also described.checked 15 Oct 2026
- Independent-review coverage
- G2 has no Propman reviews and Trustpilot has one company review, so independent review evidence is very limited.checked 15 Oct 2026
- Integrations
- Named integrations include Spike Global, Xenith, Fixflo, Dwellant, Opayo and Salesforce.checked 15 Oct 2026
- Invoice scanning
- A Xenith integration scans invoices and transfers data into Propman; Grosvenor says processing can be 2.5 times faster.checked 15 Oct 2026
- Latest release
- The February 23, 2026 X4.16 release added CSV, TXT and QIF bank-statement imports, bank matching and an additional chargeable MTD ITSA module.checked 15 Oct 2026
- Licence status
- The reviewed pages do not state an open-source licence; the terms identify Grosvenor Systems Limited as site owner and restrict use of site materials.checked 15 Oct 2026
- Limit: additional modules
- The X4.16 announcement says the MTD ITSA module is an additional chargeable module.checked 15 Oct 2026
- Limit: Trustpilot service complaint
- The sole Trustpilot reviewer reported a missed software demonstration, a disconnected follow-up call and poor sales service; Trustpilot notes the single review may not be representative.checked 15 Oct 2026
- Maintenance
- Maintenance requests can be assigned through contractor workflows, tracked to completion, audited and monitored for cost.checked 15 Oct 2026
- Portals
- Tenant, supplier, client and user portals provide synchronized, device-responsive access; tenant portals support Opayo payments and supplier portals support invoice uploads.checked 15 Oct 2026
- Praise: accounting depth
- A Grosvenor case study reports that KFH selected Propman for robust accounting combined with property-management functionality and used it across about 13,000 units.checked 15 Oct 2026
The company
- Company history
- Grosvenor Systems says it was founded in 1980 and launched Propman in 1991.checked 4 Oct 2026
- Company incorporation
- Companies House records incorporation on 14 May 1980 and a registered office at Unit A, 7 Leathermarket Street, London SE1 3FB.checked 15 Oct 2026
- Company legal name
- The legal entity is Grosvenor Systems Limited, company number 01496717, an active UK private limited company.checked 15 Oct 2026
- Company profile
- LinkedIn lists Grosvenor Systems as privately held, headquartered in London, founded in 1980 and employing 11–50 people.checked 15 Oct 2026
- Founded
- 1980checked 28 Sep 2026
- Headquarters
- London, SE1 3FB, United Kingdomchecked 28 Sep 2026
- Ownership
- Companies House lists Kinetic Solutions Limited as owning at least 75% of Grosvenor Systems Limited shares and voting rights.checked 15 Oct 2026
