Payroll Mate
- Android app
- Not listed
- Free plan
- Trial only
- Paid plans from
- $18.25/mo
- Runs on
- Windows
Summary
Payroll Mate is Windows desktop software for running payroll in-house, calculating pay and payroll taxes, and printing checks. It supports hourly, salary, overtime, piece-rate, commission, bonus, and tip pay. Tax calculations include federal and state withholding, Social Security, Medicare, and state and federal unemployment taxes. The software prepares federal forms such as W-2, W-3, 940, 941, 943, and 944. Payroll data can be exported for QuickBooks, Quicken, Sage 50, and Microsoft Accounting, while reports can be saved in PDF, text, CSV, or Excel formats. Payroll Mate is listed at 219.00 USD per year for one calendar year, covering up to 10 companies and up to 75 employees per company; a free 30-day trial download is available. The software is installed on the user's computer, with password login and backup and restore features. It supports Windows 8, Windows 10, and Windows 11. Direct deposit files, MICR check printing, state forms, and vendor and contractor management require paid add-ons.
Who it is for
It may suit small businesses, accountants, nonprofits, farm owners, payroll bureaus, and other organizations that want to run payroll on a Windows computer. Mac users would need Parallels Desktop or VMware, according to the maker.
What is good
- Handles multiple pay types, including hourly, overtime, and tips.
- Calculates federal and state payroll taxes.
- Exports payroll data to four accounting products.
- Reports can be exported as PDF, text, CSV, or Excel.
What to know first
- Direct deposit requires a paid add-on.
- Several functions, including state forms, require paid add-ons.
- Technical support beyond 60 calendar days may incur fees.
- Windows software; Mac use requires Parallels Desktop or VMware.
Verdict
Payroll Mate provides in-house payroll calculations, forms, reporting, and check printing in a Windows desktop package. Factor in paid add-ons for direct deposit and other listed functions when evaluating the annual plan.
Payroll Mate plans and pricing
All plansCompared on church payroll software
- Free plan
- Nopayroll.payrollmate.com
- Clergy compensation
- Yespayroll.payrollmate.com
- Housing allowance
- Yespayroll.payrollmate.com
- Tax filing support
- Yespayroll.payrollmate.com
- W-2 and 1099 support
- Yespayroll.payrollmate.com
- Direct deposit
- Yespayroll.payrollmate.com
- Payroll reporting
- Yespayroll.payrollmate.com
Facts
- Purpose
- Payroll Mate is desktop software for running payroll in-house, calculating pay and payroll taxes, and printing checks.payroll.payrollmate.com · 30 Sept 2026
- Tax calculations
- It calculates federal and state withholding, Social Security, Medicare, and state and federal unemployment taxes.payroll.payrollmate.com · 30 Sept 2026
- Tax forms
- It prepares federal payroll forms including W-2, W-3, 940, 941, 943, and 944.payrollmate.com · 30 Sept 2026
- Pay types
- It supports hourly, salary, overtime, piece-rate, commission, bonus, and tip pay, among other types.payroll.payrollmate.com · 30 Sept 2026
- Accounting integrations
- It exports payroll data for use with QuickBooks, Quicken, Sage 50, and Microsoft Accounting.payroll.payrollmate.com · 30 Sept 2026
- Reports and exports
- It provides payroll reports and can export reports in formats including PDF, text, CSV, and Excel.payrollmate.com · 30 Sept 2026
- Hosting and security
- The software is installed on the user's computer rather than hosted online; the maker describes password login and backup and restore features.payroll.payrollmate.com · 30 Sept 2026
- Platform
- The maker lists Windows 8, Windows 10, and Windows 11; for Mac, it suggests using Parallels Desktop or VMware.payroll.payrollmate.com · 30 Sept 2026
- Trial
- The maker offers a free 30-day trial download.windowspayroll.com · 30 Sept 2026
- Support
- Technical support is available for 60 calendar days after purchase by email and chat; the maker says further support may incur fees starting at $65 per incident.payroll.payrollmate.com · 30 Sept 2026
- Add-on limits
- Direct deposit, MICR check printing, state payroll forms, and vendor and contractor management require paid add-ons.payroll.payrollmate.com · 30 Sept 2026
- Intended users
- The maker lists small businesses, accountants, nonprofits, farm owners, payroll bureaus, and other organizations as intended users.payroll.payrollmate.com · 30 Sept 2026
- Maker
- Real Business Solutions makes Payroll Mate and lists its address in Orland Park, Illinois.realtaxtools.com · 30 Sept 2026
- Maker founding
- Real Business Solutions says it was founded in Illinois in 2003.formsmall.com · 30 Sept 2026
Company
- Headquarters
- Orland Park, Illinois, USApayroll.payrollmate.com · 23 Sept 2026
Best Payroll Mate alternatives
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Where it ranks on Everything Xiaomi
- Best Church Payroll Software in 2026#16 of 27
Is Payroll Mate yours?
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Sources
- payroll.payrollmate.com· checked 30 Sept 2026
- payrollmate.com/payrollsoftware/payroll_software.html· checked 30 Sept 2026
- payroll.payrollmate.com/accountant-and-cpa-practice-payroll-sof· checked 30 Sept 2026
- windowspayroll.com· checked 30 Sept 2026
- realtaxtools.com· checked 30 Sept 2026
- formsmall.com/about-us· checked 30 Sept 2026