KashFlow
KashFlow is cloud accounting software for small businesses, with tools for bookkeeping, invoicing and payroll.
What KashFlow is
KashFlow is cloud accounting software for small businesses, with tools for bookkeeping, invoicing and payroll. It handles purchases and expenses, mileage tracking, VAT returns, quotes and estimates. Users can customise, email or print invoices, set automatic invoices and reminders, and turn quotes into invoices. Bank feeds bring transactions from multiple accounts into the service for reconciliation and cash-flow visibility. KashFlow says users can connect with HMRC and submit VAT returns online. The software is listed for web, Android and iOS, with a mobile app and a separate accounting API for integrations, bespoke development and automation. Plan features include Zapier and IRIS Pay. Starter is listed at £13.50 per month and includes up to 10 invoices, 25 bank transactions, one user and five payroll employees. Business is £27.50 per month and lists unlimited bank transactions and five payroll employees. A 14-day trial is available, but there is no free plan.
Good
- Bank feeds connect multiple accounts for reconciliation.
- Invoices can be customised and automated.
- Quotes can be converted into invoices.
- Mobile app and accounting API are available.
- A 14-day trial is available.
Watch out
- No free plan is listed.
- Starter limits invoices to 10.
- Starter allows 25 bank transactions.
- Business is listed at £27.50 per month.
Who it suits
It suits sole traders, contractors and small businesses looking for bookkeeping, invoicing and payroll tools. Growing businesses and limited companies may consider the Business plan.
Verdict
KashFlow combines bookkeeping, invoicing, VAT and payroll functions with bank feeds and mobile access. Check the Starter limits against your transaction and invoicing needs before choosing a plan.
Plans and prices
From KashFlow's own pricing page, checked 22 Sep 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Starter | £13.50 a month | 10 invoices · 25 bank transactions · 1 user · 5 payroll employees · Promotional price shown separately; amount is the published standard monthly price. |
| Business | £27.50 a month | Unlimited bank transactions · 5 payroll employees · Promotional price shown separately; amount is the published standard monthly price. |
| Starter (monthly) | £13.50 a month | 10 invoices · up to 25 bank transactions · single user · £13.50 per month; introductory offer £1.35 per month for 6 months for new customers |
| Business (monthly) | £27.50 a month | Unlimited invoices · unlimited bank transactions · multiple users · multi-currency · £27.50 per month; introductory offer £2.75 per month for 6 months for new customers |
| Starter (annual) | £97 a year | 10 invoices · up to 25 bank transactions · single user · £97/year + VAT; RRP £162 |
| Business (annual) | £178 a year | Unlimited invoices · unlimited bank transactions · multiple users · multi-currency · £178/year + VAT; RRP £291.50 |
The facts
Each one read from KashFlow's own pages, with the date it was checked.
What it does
- Accountant access
- Yeschecked 22 Sep 2026
- API
- KashFlow offers an accounting API for integrating applications, bespoke development projects and automation scripts.checked 29 Sep 2026
- API access
- The maker says API access is free for Business-package users, including users on a free trial, and can optionally be restricted by IP address.checked 21 Oct 2026
- API documentation
- The maker publishes REST API documentation covering resources such as bank accounts, reconciliation, transactions, quotes, suppliers, settings and users.checked 21 Oct 2026
- Audience
- The pricing page positions Starter for sole traders, contractors and small businesses, and Business for growing businesses and limited companies.checked 29 Sep 2026
- Bank feeds
- Bank feeds import transaction data from connected accounts for cash-flow visibility and reconciliation.checked 21 Oct 2026
- Banking
- Bank feeds connect multiple bank accounts and bring transaction data into KashFlow for reconciliation and cash-flow visibility.checked 29 Sep 2026
- Bookkeeping
- The product supports purchases and expenses, mileage tracking, VAT returns, invoicing, quotes, estimates and payroll.checked 29 Sep 2026
- Documentation and support
- The maker's knowledge base organizes help across API and developer topics, banking, payroll, invoices, purchases, settings and VAT; its feature page advertises support.checked 21 Oct 2026
- Integration limitation
- The maker's third-party app guide says its MailChimp integration was not working when that guide was last updated in November 2020.checked 21 Oct 2026
- Integrations
- The maker lists integrations and app connections including IRIS Insight, payment processors, Dropbox, Receipt Bank, ConnectMyApps, ViaPost, iwoca and TripCatcher.checked 21 Oct 2026
- Invoicing
- Users can customise, edit, email or print invoices and configure recurring invoices and reminders.checked 21 Oct 2026
- Legal name
- The maker's developer page footer identifies the rights holder as KashFlow Software Ltd.checked 21 Oct 2026
- License
- The maker's pages reviewed do not state an open-source licence for KashFlow; the about page separately notes that its QR-code generator uses the MIT licence.checked 21 Oct 2026
- Limit: customer support
- Trustpilot reviewers described slow support responses and difficulty resolving account access or cancellation issues.checked 21 Oct 2026
- Limit: customisation and reports
- G2's review summary notes limited customisation and occasional discrepancies between reports.checked 21 Oct 2026
- Limit: interface and editing
- Trustpilot reviewers complained about an unfinished or difficult-to-use interface and restrictions on editing invoice templates.checked 21 Oct 2026
- Limit: payment and invoice controls
- One G2 reviewer reported that cancelling an invoice did not automatically stop its associated direct debit collection and raised concerns about invoice branding.checked 21 Oct 2026
- Limit: reporting
- A TrustRadius reviewer described some reporting functionality as weak and said financial planning could be improved.checked 21 Oct 2026
- Mileage
- The product includes tools for calculating, logging and tracking business travel mileage.checked 21 Oct 2026
The company
- Company history
- KashFlow says it was founded by Duane Jackson and has provided cloud accounting software since 2005.checked 21 Oct 2026
- Company location
- The Trustpilot company profile lists an address at Adam Street 1, WC2N 6LE, United Kingdom.checked 21 Oct 2026
- Founded
- 2005checked 28 Sep 2026
Money
- Free plan
- Nochecked 22 Sep 2026
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