InsightPaint
InsightPaint is an operating system for painting contractors that combines lead management, estimates, scheduling, crew management, invoicing, payments, payr…
What InsightPaint is
InsightPaint is an operating system for painting contractors that combines lead management, estimates, scheduling, crew management, invoicing, payments, payroll, marketing, reviews, reporting and automation. It gathers leads from websites, advertising, business profiles, calls, SMS and email, and can assign them to sales representatives. The estimate builder handles paint calculations, materials, room measurements, photos, options, upsells, deposits, change orders and digital signatures. Its AI Office Manager can help respond to customers, qualify leads, prepare estimates and invoices, schedule crews, reply to reviews, analyze calls and forecast revenue. A workflow builder connects tasks from lead intake through review requests. Mobile apps include offline mode, GPS tracking, time clock, job photos, reports, messaging and notifications. Customers can use a portal to approve estimates, pay invoices, view project timelines and communicate with the office.
Good
- Combines lead intake, estimating and job management.
- Estimate builder supports change orders and signatures.
- Mobile apps include offline mode and GPS tracking.
- Customer portal supports estimate approvals and invoice payments.
- 14-day trial is available.
Watch out
- No free plan is offered.
- Starter limits teams to 3 members.
- Starter allows 25 active jobs and 50 estimates monthly.
Who it suits
InsightPaint suits residential and commercial painting contractors, as well as cabinet refinishing, epoxy floor, pressure washing and remodeling businesses. It is designed for operations ranging from one crew to businesses with up to 250 employees.
Verdict
InsightPaint combines office workflows, field tools and a customer portal for painting-related businesses. Its monthly plans begin at $49.00 USD, and prospective users can try it for 14 days without a free plan.
Plans and prices
From InsightPaint's own pricing page, checked 1 Oct 2026.
| Plan | Price | What it gives you |
|---|---|---|
| Starter | $49 a month | 3 team members · 25 active jobs · 50 estimates/mo · 5 GB storage · Customer Portal · Google Calendar · Payments · billed monthly |
| Professional | $99 a month | 10 team members · 100 active jobs · 250 estimates/mo · 25 GB storage · Payroll · Customer Portal · Advanced Reports · Google Calendar · Payments · billed monthly |
| Growth | $199 a month | 25 team members · 400 active jobs · 1000 estimates/mo · 100 GB storage · Payroll · Customer Portal · Advanced Reports · Google Calendar · Payments · White-label branding · API access · billed monthly |
| Enterprise | Priced on request | Unlimited team members · Unlimited active jobs · Unlimited estimates/mo · 500 GB storage · Payroll · Customer Portal · Advanced Reports · Google Calendar · Payments · tailored to your business |
The facts
Each one read from InsightPaint's own pages, with the date it was checked.
What it does
- AI features
- The AI Office Manager can answer customers, qualify leads, write estimates, reply to reviews, generate invoices, schedule crews, analyze calls and forecast revenue.checked 1 Oct 2026
- Automation
- A visual workflow builder automates sequences from lead receipt through AI qualification, appointment booking, estimate creation, approval, invoicing, crew scheduling and review requests.checked 1 Oct 2026
- Calendar integration
- Scheduling syncs two-way with Google Calendar and includes weather integration for planning exterior painting jobs.checked 1 Oct 2026
- Desktop access
- InsightPaint runs in any modern browser on desktop and includes dedicated mobile apps for the office and field.checked 1 Oct 2026
- Estimates
- The estimate builder supports paint calculations, material quantities, room measurements, photos, options, upsells, deposits, change orders and digital signatures.checked 1 Oct 2026
- Integrations
- InsightPaint connects with popular accounting, payment, calendar and marketing tools; Enterprise plans include an open API and custom integrations.checked 1 Oct 2026
- Lead capture
- It captures leads from websites, Facebook, Google Ads, Local Service Ads, Google Business Profile, phone calls, SMS and email, then auto-assigns them to sales representatives.checked 1 Oct 2026
- Payments and portal
- The customer portal lets customers approve estimates, pay invoices, view project timelines, upload photos, request touch-ups, message the office, leave reviews and track warranties.checked 1 Oct 2026
- Product
- InsightPaint is an all-in-one, AI-powered operating system built specifically for painting contractors, combining lead management, estimates, scheduling, crew management, invoicing, payments, payroll, marketing, reviews, reporting and automation.checked 1 Oct 2026
- Security
- The company states that data is encrypted in transit and at rest, backed up regularly, and that Enterprise plans include SSO and advanced security controls.checked 1 Oct 2026
- Support
- All plans include support; Professional adds priority support, Enterprise adds a dedicated success manager, and the service includes a help center, academy, live training and guided onboarding.checked 1 Oct 2026
- Target customers
- InsightPaint is built for residential and commercial painters, cabinet refinishing companies, epoxy floor companies, pressure washing companies, remodeling contractors and painting franchises, from one crew up to 250 employees.checked 1 Oct 2026
Where it runs
- Mobile field app
- Dedicated mobile apps provide crew and manager dashboards, offline mode, GPS tracking, time clock, job photos, daily reports, messaging and push notifications.checked 1 Oct 2026
Alternatives to InsightPaint
- 1
Painter's Log
Free planAndroidiOSWeb7.8From $179 a month - 2
Estimate Rocket
AndroidiOSWebAPI7.7From $139 a month - 3
Surfacely
Free planAndroidiOSWebmacOS7.3From $59 a month - 4
PaintClarity
Free planAndroidiOSWebSelf-hosted7.2From $45 a month - 5
PaintQuote Pro
Free planAndroidiOSWeb7.2From $239.99 a year - 6
PaintWiser
Free planAndroidiOSWeb7.1From $19 a month